e-agenda.NET

Special Meeting 9-05-12
September 05, 2012


Public Opening
1. Time - 5:09pm
2. Attendance

Minutes: 

District 1 Monroe Benaim - Present

District 2 Chuck Shaw - Present

District 3 Karen Brill - Present

District 4 Jennifer Prior Brown - Present

District 5 Frank Barbieri - Present

District 6 Marcia Andrews - Present

District 7 Debra Robinson - Present

Also present were Superintendent E. Wayne Gent; Chief Academic Officer Janis Andrews, and General Counsel Sheryl Wood.

 


Call to Order and Pledge of Allegiance
3. Chairman Barbieri

Review of Minutes (if any)
4. Approval of Meeting Minutes - None

Chairman Adds Items for Good Cause (if any)
5. Added Items - None

Superintendent Withdraws Items (if any)
6. Withdrawn Items

Minutes: Items Withdrawn from the Agenda:  LR3 Development of Policy 6.14 Purchasing; LR4 Development of Policy 2.5905 Lobbyist; LR5 Development of Policy 6.147 Preference for Local Vendor; LR6 Development of Policy 6.148 Local Workers; LR7 Development of Policy 7.10 Construction Bid Procedures; LR8 Development of Policy 7.051 Architects or Engineers; DA1 Disciplinary Action.

Board Pulls Items from Consent Agenda (if any)
7. Pulled Items

Minutes: Items pulled from the agenda are:  LR1 Development of Policy 5.1812 Student Code Conduct Elementary; LR2 Development of Policy 5.1813 Student Code Conduct Secondary; FM1 Budget Amendments; FM2 Superintendent's Annual Financial Report; FM3 Tax Anticipation Notes, FM4 Five Year Capital Plan and Tentative District Educational Facilities Plan; B1 Resolution Certifying Millage to be Levied; B2 Approval of 2012-13 Budget.

Board Review and Approval of Agenda
8. Agenda Review and Approval

Minutes: Chairman Barbieri called the Public Hearing to Order to listen to public regarding the Superintendent's

Motions:
Motion to amend agenda with the pulling of all the Financial and Operations items due to the Public Hearing being time certain at 5:05pm.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present


Disclosures and Abstentions (if any)
9. Disclosures and Abstentions - None

Board Comments (3 minutes per member)
10. Comments

Minutes: Ms. Andrews thanked Superintendent for his Leadership during Hurricane Isaac taking charge so effectively and efficiently and quickly engaging everyone involved as a team.  Also thanked everyone for all they did to get schools ready for opening after all the flooding.  Chairman Barbieri appreciated all the hard work and taking initiative to open some schools and close others.  Ms. Andrews thanks PEW Foundation for helping Palm Beach Lakes and getting SECME back in place.  Ms. Brill would like policies pulled for reviewing.  Ms. Brown would like to pull the policies also or bring them back.  Dr. Robinson would like policies workshopped and removed from the agenda.  Ms. Wood said Board would approve today for development and would bring them back.  Ms. Andrews also has a lot of concern about these policies and would like them to come back.  Superintendent Gent withdrew the policies and will bring them back.

Committee Reports
11. Superintendent's Report

Minutes: 

Superintendent Gent asked Mr. Burke to address brief overview of District's 2013-2014 Budget.  Mr. Burke informed that since budget was adopted back in July, 2012 will review the amendments.  Will present tax information and any changes to the Budget and outlook for the upcoming school year.  Ms. Knox informed that property values are up this year in Palm Beach County.  Our millage is going down this year (around 5%).  Property taxes for schools have been reduced.  Budget has declined but general funds is up and school food services too. Capital Projects is down.  Health Insurance has increased.  Florida Retirement System's rates changed and increased funds.  Budget adjustments made to general fund reduced average teacher salaries, centralized speech language pathologists and reduced expenses.  Attendance Clerk position in 17 schools were reduced.  Significant administrative re-organization and saving was approximately half a million dollars.  Global Economy continues being a concern.  The budget was further reviewed.  Budget documents are posted on the website at www.palmbeachschools.ort/budget/budgetdevelopment.asp.

Ms. Brown asked if some money had been put aside for FRS Lawsuit and how much.  Shirley Knox explained that $6.7 Million is set aside in reserve account and $15 Million is still currently embedded in salaries and benefits but they can be rerouted.  Sheryl Wood said Supreme Court will be hearing argument this Friday morning.


Agenda Items - Speakers
12. Speakers - None

Consent Agenda
Legal

13. LR 3 Development of Policy 6.14 Purchasing Department (5C)
Attachment: 5C.pdf
14. LR 4 Development of Policy 2.5905 Lobbyist Registration (5D)
Attachment: 5D.pdf
15. LR9 Contracts for Legal Services Between the School Board of Palm Beach County, Florida, the Rose Law Firm LLC , and Weiss, Handler, & Cornwell
Attachment: SNB Revised WeissHandler_CONTRACT_SUPREME CT PET 082912.pdf
Attachment: SNB revised RoseJacob_CONTRACT_SUPREME CT PET 082912 (1).pdf
Academics

16. Early Reinstatement of Student 11/12-X-052
Attachment: 1112-X-052R.pdf (Confidential Item)
17. G1 Mary and Robert PEW Public Education Fund - Grant Award - Palm Beach Lakes HS
Attachment: Palm Beach High School -Grant Proposal_201208240738.pdf
Attachment: PEW Grant Award Letter - July 30 2012.pdf
18. PD1 - Personnel Agenda
Attachment: September 5 Special Meeting.pdf
Administration

19. Superintendent's Evaluation Instrument
Attachment: Superintendent's Evaluation Instrument.pdf
Attachment: Superintendent's Evaluation Instrument Timeline and Process.pdf
Attachment: Superintendent's Performance Objectives.pdf
Attachment: Superintendent's Evaluation Instrument Scoring Rubric.pdf

Approval of Consent Agenda
20. Consent Agenda Approval


Motions:
- PASS
 
Vote Results
Motion: Karen Brill
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present

Motion Minutes: Motion to approve the agenda as submitted.

Unfinished Business
21. None

New Business
Legal

22. LR 1 Development of Policy 5.1812 Student Conduct Code for Elementary Students (5A)
Attachment: 51812 corrected 9-5-12.pdf
Attachment: Q&A.LR1.pdf
Attachment: Updated Elementary Code.pdf

Motions:
I recommend that the Board approve development of the proposed revised Policy 5.1812, Student Conduct Code for Elementary Students.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present

Motion Minutes: Ms. Brill asked Counsel if all of these recommendations have been incorporated.  Laura Pincus said the letter was received on Friday and was not able to get it to the Board earlier since she was out of town.  Changes recommended are either included or nonsubstantive in nature and will be made before final adoption.
23. LR 2 Development of Policy 5.1813 Student Conduct Code for Secondary Students (5B)
Attachment: Revised Updated Secondary Conduct Manual.pdf
Attachment: 51813 corrected 9-5-12.pdf

Motions:

I recommend that the Board approve development of the proposed revised Policy 5.1813, Student Conduct Code for Secondary Students.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present

24. LR 5 Development of Policy 6.147 Preference for Local Vendor (5E)
Attachment: 5E.pdf
Attachment: Q&A.LR5.pdf
25. LR 6 Development of Policy 6.148 Local Workers Hiring Requirements for Vendors on Certain Construction Projects (5F)
Attachment: 5F.pdf
26. LR 7 Development of Policy 7.10 Construction Bid Procedures (5G)
Attachment: 5G.pdf
27. LR 8 Development of Policy 7.051 Architects or Engineers, Appointment of (5H)
Attachment: 5H.pdf
Academics

28. DA1 - Personnel Disciplinary Action
Attachment: ES-Rodney Porter.pdf
Attachment: SL-Rodney Porter.pdf
Operations

29. FM1 Budget Amendments - Final FY 2012 Amendments
Attachment: Year-End 2012 Amendments.pdf

Motions:

I recommend the School Board approve the following final budget amendments for FY 2012.

- PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present

30. FM2 - Superintendent's Annual Financial Report for FY2012
Attachment: 2012 SAFR.pdf

Motions:
I recommend that the School Board approve the Department of Education Superintendent's Annual Financial Report for fiscal year 2012.- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Jennifer Brown (Board)
Debra Robinson- Aye
Chuck Shaw- Not Present
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye

31. FM3: Tax Anticipation Notes
Attachment: 2012 TAN Resolution.pdf

Motions:
I recommend the School Board approve the Resolution authorizing the issuance of Tax Anticipation Notes, Series 2012 and authorize the Chairman and Superintendent to sign the necessary documents.- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present

32. FM4 Five Year Capital Plan and Tentative District Educational Facilities Plan
Attachment: FY 2013 Tentative District Educational Facilities Plan.pdf
Attachment: FY13 5 Year Plan for adoption.pdf

Motions:
I recommend the School Board adopt the FY 2013 Five Year Capital Plan and the FY 2013 Tentative District Educational Facilities Plan.- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present

33. B1 Resolution Certifying Millage To Be Levied - Time Certain of 5:05 p.m
Attachment: Resolution Determining Revenues and Millages Levied.pdf
Minutes: 

Motions:
I recommend the School Board adopt the Resolution determining revenues and millages levied for FY 2013.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present

34. B2 Approval of 2012 - 2013 District Summary Budget
Attachment: FY 2013 Budget Presentation 9-5-12 Hearing.pdf
Attachment: District Summary Budget.pdf
Attachment: Resolution Adopting Final Budget-R.pdf
Attachment: FY 2013 Executive Summary.pdf
Attachment: FY 2013 Organizational Chart.pdf

Motions:

I recommend the School Board approve the resolution and adopt the final district summary budget in the amount of $2,368,996,089 for FY 2013; and approve the District's FY 2013 organizational chart included within the budget; and authorize the Chairman and Superintendent to sign all necessary documents.

- PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present


Adjourn
35. Time - 5:40pm

Minutes: Superintendent Gent appreciated all the compliments received and recognized staff and gave them credit for it.

Motions:
- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Not Present

Motion Minutes: Motion to adjourn meeting.






Secretary

Chair