e-agenda.NET

Special Meeting 11-07-12
November 07, 2012


Public Opening
1. Time 3:54pm
2. Attendance

Call to Order and Pledge of Allegiance
3. Pledge of Allegiance

Minutes: 

Chairman Barbieri - Mr. Shaw led the Pledge of Allegiance.


Review of Minutes (if any)
4. Approval of Minutes
Attachment: Minutes 10-03-12 Special.pdf
Attachment: Minutes 10-03-12 Workshop.pdf
Attachment: Minutes 10-10-12 Workshop.pdf
Attachment: Minutes 9-19-12 School Board.pdf
Attachment: Minutes 8-15-12 Workshop.pdf
Attachment: Minutes 10-03-12 Attorney Client re Bloom.pdf
Attachment: Minutes 10-10-12 Special.pdf
Attachment: Minutes 10-17-12 School Board.pdf
Attachment: Minutes 9-12-12 Workshop.pdf
Attachment: Minutes 6-06-12 Special Meeting.pdf
Attachment: CORRECTED Minutes from 7-27-11 Special Meeting.pdf
Minutes: 

Frank Barbieri congratulated the Board Office for getting caught up with the minutes as we have 11 sets of minutes for approval.

Debra Robinson does not think minutes should be submitted in large batches with relatively short notice, will vote against it.  Would like to table all minutes to the next scheduled meeting.

Karen Brill would like to see minutes published right away after approved since she has had complaints from constituents that the minutes are not posted.



Motions:
I recommend the Board approve the minutes as submitted.- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Nay
Jennifer Brown (Board)- Aye
Debra Robinson- Nay
Chuck Shaw- Aye



Motions:
Table Item- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Chairman Adds Items for Good Cause (if any)
5. Added Items - None

Superintendent Withdraws Items (if any)
6. Withdrawn Items - None

Minutes: CS1 South Tech Preparatory Academy, Inc. - New Application withdrawn by Superintendent on 11/6/12.

Board Pulls Items from Consent Agenda (if any)
7. Pulled Items

Minutes: 

Items pulled from Consent are:  CS2, CS3 (moved back to Consent Agenda since there are no speakers), CS4, CS5, CS6, CS7, CS8, CS9, LR2 (Ms. Woods suggested to have it kept in the Consent Agenda but Board Members would like to table it since there were so many comments about it).


Board Review and Approval of Agenda
8. Agenda Review and Approval


Motions:
- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Karen Brill
Jennifer Brown (Board)- Aye
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Disclosures and Abstentions (if any)
9. Disclosures and Abstentions - None

Board Comments (3 minutes per member)
10. Comments

Minutes: 

Chuck Shaw - apologized to Board Members for the bad phone connection when he participated via phone in last week's meeting and thanked Mark Murray for a fantastic effort to help.  Taskforce for Capital Outlay met last Thursday for its fourth and final official meeting and difficult situation was discussed, funding sources identified and Governor and Legislature may not be willing to give School Districts authority to raise additional half mill or State to provide any funding source, only compulsory requirement from District to use part of capital mill with no funding source.  Next Friday there will be a conference call to decide.  Everyone will have to go to Legislature with request to provide funding.

Marcia Andrews - Miami Childrens' Hospital has relocated to sites in our county with one in Loxahatchee and one in Palm Beach Gardens.  Wonderful opportunity to continue partnership with School District of Palm Beach County.  Thanked Joe Lee for accomplishing this.

Chairman Barbieri spoke with Commissioner Vana (Chairman of County Commissioner and would like to schedule meeting in connection with our School District in January.  Also joint meeting with CSC was requested a few Board Members for February.  Asked Superintendent to please add these meetings to the agenda.


Committee Reports
11. Superintendent Report

Minutes: 

Superintendent Gent informed the Board that Staff is working on completing their past requests and there is a list in place to keep track of them and to bring forward some of the Workshops requested in the past.  Ms. Brill, Mr. Shaw and Mr. Barbieri were at Boca HS for State Board Meeting and would like to compliment the ESE folks, the State was very impressed with our presentation.   Some of major issues discussed are faced by districts accross states with Common Core, ELL, ESE, Accountabilty, and our Technological challenges we face.  Opportunity for Superintendents accross State to work with our State Board and Legislation. Boca Raton HS did an excellent job hosting these meetings and it gives a great reflection of our District.  Governor was also there on Monday and talked about college career readines and other items.

Chuck Shaw - impressed with comments Superintendent made to Board, representing Superintendents around State as well as our Board and District, having Superintendent available at this meeting was well received.


Agenda Items - Speakers
12. Speakers

Minutes: 

CS4/CS5 - Reginald Raton, founding Board Member of Florida Future Academy and also former CIO of Scholastic, Inc. along with Bill Jackson, President of Florida Future Academy, former educator of Palm Beach County wrote this application.  This charter provides education to students that have dropped out of high school.  After reviewing concerns with School District's employees, all questions were answered.  Requests the Board carefully look and consider approving application since the findings are not substantive for denial.

CS6 - Bishop Thomas Douglas, member of FL High School for accelerated learning in Palm Beach County.  Currently operate two charter schools and is questioning the review process since been prejudiced by actions, several of the reviewers were not present and do not think explanations were heard properly.  Reviewer agreed satisfactory answers were provided to previous issues but new issue was pointed out and no opportunity to provide answers.

CS8 - Gary Iker, Executive Director has been in administration level since 2002.  Differences in ESP's since 7 day letter was not even considered.  Section 11 went from "non-applicable" to "did not meet".  Replicating application since this Charter had already opened in Hillsborough and Lee Counties.  Application was a draft and at the time had not considered ESP portion but included it in Budget so that it would be clear.  Only attached agreement to illustrate services that may be provided. Use blended education model.  Under financial management, concerns were addressed and provided documentation.  Dr. Angela Combs, Principal shared that her doctorate research was working with at risk students.  Current two models are very successful, SAC Accredited on first year opened.  Had two independent audits and no findings.  Richard Moreno, Executive Director provides back office support for Pivot.  Commend Juanita Edwards and her department for excellent job. Items highlighted and creating the issue of "does not meet". Does not state that no commitment letter must be provided.  Budget does not include expenses for specific staff (guidance counselors and other positions) but in a blended model the curriculum provided is approved by State, for those positions and it is articulated in the application.  Regarding 5% reserve not being sufficient, currently in statute there is no requirement of what charter schools need to have in reserve, only says that charter school shall provide budget that shows surplus balance. 

CS9 - Dr. Redding, President/CEO of Online Training Inc., started when retired from Army and got involved in education.  Interested in motivating students and have done classic academy for home schoolers and GED Training, mostly with colleges.  PBC schools were involved in essay contest to participate with NASA and Space Station so students could speak with astronauts,  organized with South FL Science Museum.  Dr. Durr, during resubmission of application last year, had two sections and have resubmitted this year with four sections, not sufficient.  Resubmitted thinking it was fixed, went to interview and in the seven day letter, find out more issues.  Wonders why deficiency on issues this year that were ok last year.  Also a lot of other discrepancies found.


Consent Agenda
Legal

13. LR 1 Policy 6.14 Purchasing Department Development (5A)
Attachment: 5A.pdf
14. LR 2 Policy 2.5905 Lobbyist Registration Development (5B)
Attachment: 5B.pdf
Academics

15. CS3 - Palm Beach Maritime Charter School - 15 Year Renewal Charter Contract
Attachment: PB Maritime - FLDOE High Peform Letter.pdf
Attachment: PB Maritime - Data Panel.pdf
Attachment: PB Maritime - 5 Year Budget.pdf
Attachment: PB Maritime - Legal Checklist.pdf
Attachment: PB Maritime - 15 Year Contract Renewal.pdf
Attachment: Q&A.CS3.pdf
16. CS10 - Learning Path Academy - New Application
Attachment: Learning Path - First Review.pdf
Attachment: Learning Path - Second Review.pdf
Attachment: Learning Path - Budget.pdf
Attachment: Learning Path - Interview Letter.pdf
Attachment: Learning Path - Board Meeting Notification - Exhibit A.pdf
Attachment: Learning Path - 7 Day Letter.pdf
Attachment: Learning Path - Application - Exhibit B.pdf
17. PD1 - Personnel Agenda
Attachment: November 7 Special Meeting.pdf
18. PSE 1 Brookwood Technologies d/b/a Immigration Support Services - Professional Services Agreement
Attachment: Brookwood Contract and Exhibit C.pdf
Attachment: Brookwood Beneficial Interest.pdf
Attachment: Brookwood Legal Checklist.pdf
Operations

19. P1 Amendment 3 of Teacher Evaluation System Agreement with Learning Sciences International, LLC.
Attachment: Learning Sciences International LLC Beneficial.pdf
Attachment: Amendment 3 with Attachment A.pdf
Attachment: iObservation License Agreement with 1st and 2nd Amendments.pdf
Attachment: Amendment 3 Legal Checklist.pdf

Approval of Consent Agenda
20. Consent Agenda Approval


Motions:
- PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Unfinished Business
21. None

New Business
Academics

22. CS1 - South Tech Preparatory Academy, Inc. - New Application
Attachment: South Tech - 7 Day Letter.pdf
Attachment: South Tech - First Review.pdf
Attachment: South Tech - Interview Letter.pdf
Attachment: South Tech - Second Review.pdf
Attachment: South Tech - Board Meeting Notification - Exhibit A.pdf
Attachment: South Tech - Application - Exhibit B.pdf
23. CS2 - FL International Language Academy (FILA) - Voluntary Termination
Attachment: FILA - New 5 Year Contract.pdf
Attachment: FILA's Notification Letter.pdf
Minutes: 

Jenny Brown thanked Superintendent and his staff for Charter Agenda items being so much better.  Wonders why this item has no Financial Impact since when a Charter School goes out of business, there is a financial impact to the District, 68 students going back to public school and didn't get credit for them.  Important expenses that the Board and Public needs to know about in the future.

Mike Burke explained this is a hidden cost since students do not make it to the FTE Service but in this particular case these students did make it.

Chuck Shaw suggested that any money we encumber we should get back.

Mike Burke informed they were paid in accordance with contract and there are no prorations.



Motions:

I recommend the Board Accept the voluntary termination of Florida International Language Academy (FILA) effective November 7, 2012.

- PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

24. CS4 - FL Futures Academy, Riviera Beach Campus - New Application
Attachment: Florida Futures RB - 7 Day Letter.pdf
Attachment: Florida Futures RB - Application - Exhibit B.pdf
Attachment: Florida Futures RB - Budget.pdf
Attachment: Florida Futures RB - Interview Letter.pdf
Attachment: Florida Futures RB - Second Review.pdf
Attachment: Florida Futures RB - First Review.pdf
Attachment: Florida Futures RB - Board Meeting Notification - Exhibit A.pdf
Minutes: 

Marcia Andrews would like to hear from Administration, based on the comments from Speakers saying they have addressed the issues.

Laura Pincus explained that the denial of application is because there are remaining issues with it and the issues addressed are not substantive.

Chairmand Barbieri pointed out that Ms. Brill stepped out of the room.



Motions:

I recommend that the School Board of Palm Beach County deny the application of Florida Futures Academy, Riviera Beach Campus and authorize the Superintendent or his/her designee to sign all related documents.

- PASS
 
Vote Results
Motion: Karen Brill
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Not Present
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

25. CS5 - Florida Futures Academy, WPB Campus - New Application
Attachment: Florida Futures WPB - 7 Day Letter.pdf
Attachment: Florida Futures WPB - Budget.pdf
Attachment: Florida Futures WPB - Interview Letter.pdf
Attachment: Florida Futures WPB - First Review.pdf
Attachment: Florida Futures WPB - Application - Exhibit B.pdf
Attachment: Florida Futures WPB - Second Review.pdf
Attachment: Florida Futures WPB - Board Meeting Notification - Exhibit A.pdf
Minutes: 

Chairman Barbieri informed that Ms. Brill is still out of the room during this item.



Motions:

I recommend that the School Board of Palm Beach County deny the application of Florida Futures Academy, West Palm Beach Campus and authorize the Superintendent or his/her designee to sign all related documents.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Jennifer Brown (Board)
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Not Present
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

26. CS6 - FL High School for Accelerated Learning WPB III - New Application
Attachment: FL HS for Accel Learn WPB III - Application - Exhibit B.pdf
Attachment: FL HS for Accel Learn WPB III - Budget.pdf
Attachment: FL HS for Accel Learn WPB III - First Review.pdf
Attachment: FL HS for Accel Learn WPB III - Interview Letter.pdf
Attachment: FL HS for Accel Learn WPB III - Second Review.pdf
Attachment: FL HS for Accel Learn WPB III - Board Meeting Notification - Exhibit A.pdf
Attachment: FL HS for Accel Learn WPB III - 7 Day Letter.pdf
Attachment: FL HS for Accel Learn WPB III - Florida School Grades.pdf
Minutes: 

Chuck Shaw inquired on new information given to them that was not in the original application.

Joseph Lee explained there were no changes, only date stamps.

Chairman Barbieri inquired about speaker's comment on new items addressed that he did not have opportunity to answer.

Juanita Edwards explained that information was e-mailed to each applicant but when e-mail was returned, they replied that the issues are substantive.  During interview, it was stated that evaluator or designee would be present, therefore none of the information was overlooked. 

Laura Pincus informed that opportunity to remedy is not within statute but something added by District, never meant as opportunity to resubmit a portion of application and resubmit a full review.

Marcia Andrews wondered who is the designee to the Director.

Juanita Edwards explained that two evaluators were not present (section 7 and transportation) but she was there and she can be a designee for any of the sections.  Sessions are audiotaped also and they are shared with absent evaluators.

Frank Barbieri complimented Charter Department for the great job being done.



Motions:

I recommend that the School Board of Palm Beach County deny the application of Florida High School for Accelerated Learning WPB III and authorize the Superintendent or his/her designee to sign all related documents.

- PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

27. CS7 - FL High School for Accelerated Learning WPB II - New Application
Attachment: FL HS for Accel Learn WPB II - Application - Exhibit B.pdf
Attachment: FL HS for Accel Learn WPB II - Budget.pdf
Attachment: FL HS for Accel Learn WPB II - First Review.pdf
Attachment: FL HS for Accel Learn WPB II - Interview Letter.pdf
Attachment: FL HS for Accel Learn WPB II - 7 Day Letter.pdf
Attachment: FL HS for Accel Learn WPB II - Second Review.pdf
Attachment: FL HS for Accel Learn WPB II - Florida School Grades.pdf
Attachment: FL HS for Accel Learn WPB II - Board Meeting Notification - Exhibit A.pdf
Minutes: 

Motions:

I recommend that the School Board of Palm Beach County deny the application of Florida High School for Accelerated Learning WPB II and authorize the Superintendent or his/her designee to sign all related documents.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Karen Brill
Debra Robinson- Aye
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Chuck Shaw- Aye

28. CS8 - Pivot Charter School - New Application
Attachment: Pivot - First Review.pdf
Attachment: Pivot - 7 Day Letter.pdf
Attachment: Pivot - Interview Letter.pdf
Attachment: Pivot - Second Review.pdf
Attachment: Pivot - Board Meeting Notification - Exhibit A.pdf
Minutes: 

Jenny Brown would like staff to discuss the three points presented.

Juanita Edwards explained that on Section 11 (education services providers), initial evaluator reviewed the ESP information and it was not going to be released, she listened to the tape and as evaluator for second review, it was brought up in meeting from Section 17 (budget) a 3% management fee which is a conflict, then reviewed application again and found criteria mandated by State and changed standard since information was not cleared. 

Heather Knust informed that even though FL Statute does not require letter of commitment, without it, District will not have any securities if something would happen for revenue to school, therefore District requires letter of committment or some legal documentation.  Any information not included in original application package has always been considered a substantive change.

Laura Pincus informed that application had far more issues than just that.

Jenny Brown said that if 5% reserve is same as 3% reserve for District requirement by Statute to have? Heather Knust explained that District is required to have 3% but Charter Schools are not included. Government of Finance Officer Association is used to monitor, explained that the larger the reserve, fluctuation is higher.

Sheryl Wood explained that School District tries to do better than 3% but based on experience, range is between 5% to 15%.

Chuck Shaw informed of issue as a Board in dealing with these charter school applicants, anticipate action by State for us to provide discretionary dollars for capital and if school does not have financial backup necessary.  Heather Knust said that in their application they did not say they were using a management company.

Marcia Andrews wondered if they attended training sessions offered and Juanita Edwards informed they did not.

Laura Pincus - in Board Report there are numerous issues involving this denial.



Motions:

I recommend that the School Board of Palm Beach County deny the application of Pivot Charter School and authorize the Superintendent or his/her designee to sign all related documents.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Chuck Shaw
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

29. CS9 - Online Academy Charter School - New Application
Attachment: Online Academy - 7 Day Letter.pdf
Attachment: Online Academy - Application - Exhibit B.pdf
Attachment: Online Academy - Budget.pdf
Attachment: Online Academy - First Review.pdf
Attachment: Online Academy - Second Review.pdf
Attachment: Online Academy - Interview Letter.pdf
Attachment: Online Academy - Board Meeting Notification - Exhibit A.pdf
Minutes: 

Marcia Andrews requested Staff to explain regarding these very serious allegations.

Laura Pincus explained that the application process from last year changed this year.  Commission explained to them that there is a new application process this year and District cannot be held liable.

Marcia Andrews asked if training was attended. 

Juanita Edwards informed that Dr. Durr did attend training this year, but difference is that last year there was not a FL School Charter application but this year State sent a mandated application.  This year a draft was presented to the applicants and when State posted official document on their website, it was e-mailed to applicants.  Only 16 sections in virtual applications. 

Karen Brill shared concern since they should not have different elements flagged.

Heather Knust stated that there are some significant issues related to virtual schools which is different from regular schools.

Laura Pincus informed that evaluation this year is different from last year, and is confident with procedures in place now.

Jenny Brown adviced to make sure that if this goes to appeal that facts are solid. 

Dr. Redding said that the Superintendent and him were at South FL Museum and event was brilliant.

Superintendent Gent said brilliant and remarkable, it was exciting to see them trying to get radio contact and at first not hearing anything and all of a sudden boys came on and the learning opportunity was brilliant.

Marcia Andrews expressed that since online process is different from normal process, in the future, during training they need to be highlighted.

Juanita Edwards will leave recommendation with new Director to have a separate section for virtual applicants.



Motions:

I recommend that the School Board of Palm Beach County deny the application of Online Academy Charter School and authorize the Superintendent or his/her designee to sign all related documents.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Jennifer Brown (Board)
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Adjourn
30. Adjourn 5:10 p.m.


Motions:
- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Jennifer Brown (Board)
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye







Secretary

Chair