e-agenda.NET

Spec Mtgs and Workshops re Operations
December 10, 2008


Convene
1. Time: 3:00 p.m.

Public Comments
2. Names:

Consent
Purchasing

3. P1 Transmitter System & Receiver Upgrade - Sole Source
Attachment: QAP1.pdf
Minutes: 

The TEN network television broadcast station has a broadcast system consisting of a broadcast transmitter/production mobile van and a central receiver/antenna which is used for the transmission of SDPBC Board meetings and school functions from various locations in Palm Beach County to a central receive antenna system at the station.

Approximately three months ago, a lightning strike caused damage to the system rendering it inoperative.

The transmitter was originally purchased in 1990 and is an outdated analog device which is no longer manufactured. A replacement transmitter is required which is compatible to the electronic antenna
and controller system. It is also recommended that the transmitter be upgraded to digital as all TV broadcast systems must be digital in the near future.

BAS MTX 5000 Transmitter,6.425-7.l25 GHZ, plus external ODU RF unit. Includes FMT-MTX and COFDMlMPEG-2 Modulator Encoder:                     

$43,735.90

MRX4000-IRD, Coderunner 4 Digital Receiver Upgrade, 12/17MHZ bandwidth. DVB- T COFDM Demodulator - MPEG2 SD Decoder:

$6,715.00.

Mrs.Hill questioned the funding source.  

 



Motions:
I recommend approval for the purchase of the transmitter system with upgrade as outlined above in the amount of $ 50,450.90.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Sandra Richmond
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Insurance

4. IN1 RENEWAL OF BOILER AND MACHINERY INSURANCE POLICY

Minutes: 
  • The premium increase of $2,611.54 over the expiring policy is due to an increase in Total Insured Values and the number of boilers/locations.
  • The District is able to renew the existing $50 million policy limit, which excludes windstorm and lightning coverage (excluded by all Boiler and Machinery carriers).
  • The deductible is $10,000 for all other perils.
  • Hartford Steam Boiler provides inspections as required by Florida law and certificates for approximately 390 objects at over 185 locations. Although inspections are available from the State a cost of approximately $15,000, the District would forgo any insurance recovery that would be available through this policy.
  • Three years ago, the District recovered over $63,800 from Hartford Steam Boiler for two Boiler & Machinery claims. In addition, the District is required, at a minimum, to purchase Boiler & Machinery insurance for schools funded through COPS program at a cost of approximately $27,000.
  • The District’s broker, Arthur J. Gallagher and Co. Inc., recommends this Boiler and Machinery Insurance program and receives 1.5% commission on this policy.


Motions:
I recommend that the School Board renew its Boiler and Machinery Insurance policy with Hartford Steam Boiler, effective December 31, 2008 to December 31, 2008, for a premium of $49,102.85. - PASS
 
Vote Results
Motion: Sandra Richmond
Second: Monroe Benaim
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

5. IN2 APPROVAL TO PURCHASE PROPERTY INSURANCE
Attachment: Board Workshop 12 10 08.pdf
Minutes: 

·         We currently purchase $97 million of coverage against total property values of $5.2 billion. Market capacity continues to be an issue for loss limit and premium cost.

·         We recommend Option 3 below which offers similar coverage as our expiring policy but adds a once a year named windstorm deductible of $10 mill over any location deductible with an approximate $1.2 million in premium savings.

·         The options offered will cover approximately $5.2 billion in total property values up to the loss limit indicated, including up to $125 million of new values that that will be added over the next year.

·         Four options were explored and are as follows:

 

Loss Limit

Deductible

Total Premium, Taxes and Fees

Option 1 $97,000,000

Named Windstorm - 5% of TIV @ Damaged Location $500,000 minimum – No Maximum Per Occurrence,  All Other Perils $5,000,000 Per Occurrence

·                     $9,175,844

Option 2 $75,000,000

Named Windstorm - 5% of TIV @ Damaged Location $500,000 minimum – No Maximum Per Occurrence,  All Other Perils $10,000,000 Per Occurrence

·                     $8,048,844

Option 3 $95,000,000

Named Windstorm - 5% of TIV @ Damaged Location $500,000 minimum – No Maximum Per Occurrence plus a $10,000,000 Corridor Named Wind (one time per policy year deductible), Other Perils $10,000,000 Per Occurrence

·                     $7,946,044

Option 4 $93,000,000

Named Windstorm - $100,000,000 Per Occurrence, All Other Perils $10,000,000 Per Occurrence

·                     $7,997,244

 

·         The option 3 program provides the greater loss limit at the lowest premium of the four options explored.

·         The District has previously requested and received confirmation from the State Office of Insurance Regulation and State Office of Emergency Management through the “Reasonableness Letter” of our property insurance program to comply with the Stafford Act requirements from FEMA. The District will again request this confirmation from the state upon Board approval of this agenda item.

·         Probable Maximum Loss exposure based on the most costly event in any one year at a 100-year reoccurrence, without post loss inflation, utilizing the AIR valuation system, we anticipate FEMA recovery for losses above our catastrophic limits estimated at $384,263,008 with an average annual loss estimated at $19,846,172.

·         Our broker has contacted thirty-eight insurers/reinsurers and assembled a consortium of carriers in order to cover our property insurance renewal.  The actual layer program is being finalized.

·         Arthur J. Gallagher & Co. will be compensated on a commission basis for their services.

 



Motions:
I recommend that the School Board approve the purchase of property insurance through our broker Arthur J. Gallagher, with limits of $95 million effective December 31, 2008 to December 31, 2009 at a premium cost not to exceed $8 million. - PASS
 
Vote Results
Motion: Carrie Hill
Second: Sandra Richmond
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


New Business
Real Estate

6. RE-1 New 05-C Elementary School
Attachment: RE-1 Exhibit A.pdf
Attachment: RE-1 checklist.pdf
Attachment: RE-1 Resolution.pdf
Minutes: 
  • The School Board approved the acquisition of 20.197 acres, more or less, through eminent domain at the September 19, 2007 Board Meeting. (See Exhibit "A").
  • The construction of the school requires the acquisition of additional acreage for the required right of way for access and drainage.
  • Acquisition of this additional land is needed to successfully complete the School Facility and meet the construction deadline.
  • The owner of the 20.197 acre parcel previously approved for acquisition also owns this additional needed acreage.
  • In order to facilitate the timely acquisition of the properties it is necessary to use the eminent domain process.
  • The process provides a "quick taking" of the property, but does not limit negotiations with the owners to arrive at a contractual settlement including distribution of funds either before or after the Order of Taking.


Motions:
I recommend the School Board approve a Resolution authorizing the acquisition of certain real property consisting of 0.836 acres and 0.616 acres, more or less, through eminent domain proceedings for the New 05-C Elementary School; authorizing the Legal Department to hire an eminent domain attorney; and authorizing the Chairman and Superintendent to sign all necessary documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Motion Minutes: Staff displayed a map of the site and Board Members discussed the concerns of the surrounding communities. 

Approval of Consent Agenda
7. Consent Agenda

Adjourn
8. Time: 3:35 p.m.






Secretary

Chair