October 20, 2010
Call to Order
1. 5:02 p.m.
Pledge of Allegiance
2. The Pledge of Allegiance and National Anthem
Minutes: In honor of Disability History and Awareness Week, the flag was presented by Junior ROTC cadets from Atlantic High School and the National Anthem was sang by Seminole Ridge High School student Jay Hutton.
Opening Remarks
3. Dr. Richmond made opening remarks and welcomed everyone.
Minutes: As a special presentation Dr. Richmond invited Shirley Henn, a drama and communications teacher to sing a song for everyone.
Approve Board Minutes
4. None
Board Member Disclosures
5. None
Presentations
6. West Boca Raton High Culinary Team
7. Lake Worth High School Recognition
8. Lights On AfterschoolAttachment: Lights on Afterschool-OCT 2010.pdf
Motions: I recommend the School Board of Palm Beach County proclaims October 21, 2010, as "Discover Afterschool! Day" and urges the citizens of Palm Beach County to ensure every child has access to a safe, engaging place where the lights are on after school; AND BE IT FURTHER RESOLVED that the Superintendent and the School Board enthusiastically endorses Lights On Afterschool and is committed to innovative afterschool programs and activities that ensure the lights stay on and the doors stay open for all children after school. - PASS Vote Results Motion: Paulette Burdick Second: Sandra Richmond Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
9. Down Syndrome Awareness MonthAttachment: Down Syndrome Awareness Month-October 2010.pdf
Motions: I recommend the School Board of Palm Beach County proclaims October 2010, as Down Syndrome Awareness Month for Palm Beach County schools. - PASS Vote Results Motion: Sandra Richmond Second: Debra Robinson Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
10. Disability History and Awareness WeeksAttachment: Disability History and Awareness Weeks-OCT 2010.pdf
Motions: I recommend the School Board of Palm Beach County proclaims October 1-14, 2010 as Disability History and Awareness Weeks for Palm Beach County Schools. - PASS Vote Results Motion: Sandra Richmond Second: Debra Robinson Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
11. Council For Exceptional Children Educator Awards
12. School Psychology Awareness WeekAttachment: School Psychology Awareness Week-Nov 2010.pdf
Motions: I recommend the School Board of Palm Beach County proclaims November 8 - 12, 2010, as School Psychology Awareness Week in Palm Beach County and commend observance to all of our citizens. - PASS Vote Results Motion: Sandra Richmond Second: Paulette Burdick Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
13. Florida City Government WeekAttachment: Florida City Government Week-Oct 2010.pdf
Motions: I recommend the School Board of Palm Beach County proclaims October 17 - 23, 2010 as Florida City Government Week and encourage educational partnerships between city government and schools. - PASS Vote Results Motion: Paulette Burdick Second: Carrie Hill Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
14. Women of Tomorrow Mentor & Scholarship Program
15. Florida Alliance for Health, Physical Education, Recreation Dance and Sport Awards
Consent
Curriculum/Learning Support16. CLS1 - Approval of the Master Inservice Plan (MIP) FY11Attachment: MIP Letter October 2010.pdf
Attachment: Data Panel.pdf
Attachment: State Narrative.pdf
Attachment: Early Childhood #1012001.pdf
Attachment: Tobacco Prevention.pdf
Attachment: ESE #2009009.pdf
Attachment: Early Childhood #2012007.pdf
Attachment: ESE Autism #2100051.pdf
Attachment: Adult Ed Different Inst #2408037.pdf
Attachment: Safe Sch Lesson Study#2415001.pdf
Attachment: ESOL #2705004.pdf
Attachment: Ed Tech Adobe #3003038.pdf
Attachment: GED 2002 # 4306001.pdf
Attachment: Assessment #4410001.pdf
Attachment: PD #6511008.pdf
Attachment: State #7410002.pdf
Attachment: Safe Schools #7415004.pdf
Attachment: Adult Ed Pro Mgmt #7501006.pdf
Attachment: MIP Board Letter.pdf
Attachment: Narrative Summary.pdf
Attachment: ESE Science #2015010.pdf
Attachment: Early Childhood #2700005.pdf
Attachment: Adult Ed TOPSpro #3422001.pdf
Attachment: Staff Development Detailscatalog.pdf
Attachment: QACLS1.pdf
Attachment: QACLS1.pdf
Attachment: QACLS1.pdf17.CLS2 - William T. Dwyer High School - Spanish Club Trip to ItalyAttachment:Expenditure Justification Waiver.pdf
Attachment:Group Leader Release & Agreement.pdf
Attachment:Trip Liabilty and Insurance.pdf
Attachment:Trip Itinerary.pdf
Attachment:Student Roster.pdf
Attachment:Field Trip Activity Approval Request.pdf18. CLS3 - Mini Grant for Breakthrough to Literacy ProgramAttachment: Award Letter.pdf
Attachment: Breakthrough to Literacy Request Letter.pdf
Attachment: Data Panel.pdf
Grants19. G1 - 2010-2011 Grant Application for the Office of Juvenile Justice and Delinquency Prevention (“OJJDP”)Attachment: OJJDP Data Panel Family Youth Grant.pdf
Attachment: QAG1.pdf
Agreements/Contracts20. AC1 - Standard Agreement to Provide Services to Parentally Placed Private School StudentsAttachment: Coop Agreement - St. Mark's.pdf
Attachment: Data Panel.pdf
Attachment: Coop Agreement - 1st Church.pdf
Attachment: Coop Agreement - Christian Life.pdf
Attachment: Contract Review Checklist - 1st Church.pdf
Attachment: Contract Review Checklist-Christian Life.pdf
Attachment: Contract Review Checklist-Wellington.pdf
Attachment: Contract Review Checklist-St. Mark's.pdf
Attachment: Coop Agreement - Wellington Christian.pdf
Attachment: Contract Review Checklist - Coats.pdf
Attachment: Coop Agreement - Coats.pdf21. AC2 - Interagency Agreement with Division of Vocational Rehabilitation and Coalition for Independent Living OptionsAttachment: Business Assoc Agreement-CILO.pdf
Attachment: Business Assoc Agreement-Voc Rehab.pdf
Attachment: Data Panel.pdf
Attachment: Beneficial Interest Form.pdf
Attachment: Interagency Agreement.pdf
Attachment: Contract Review Checklist.pdf
Personnel22. PD2 - Out-of-Field Teachers Survey 2 (SY 2010/2011)Attachment: FY 11 SRVY 2 BR RPT CHARTS-rvds.pdf
Attachment: QAPD2.pdf
Attachment: FY 11 SRVY 2 OOC Teachers List.pdf
Attachment: FY 11 SRVY 2 OOF Teachers List.pdf
Transportation23. T1 Contracted Individual TransportationAttachment: Contracted Transp Attchmnt 10-20-2010.pdf
Purchasing24. P1 RFP 05C-010N Extension for Environmental Consulting ServicesAttachment: P1 Original RFP.pdf
Attachment: P1 Tabulation.pdf25. P2 RFP 11C-006A for Asbestos and Industrial Hygiene Consulting ServicesAttachment: P2 Tabulation.pdf
Attachment: P2 Original RFP.pdf
Attachment: P2 Dyanki-Morse Contract.pdf
Attachment: P2 GLE Associates Beneficial Interest.pdf
Attachment: P2 GLE Associates Legal Checklist.pdf
Attachment: P2 GLE Associates Contract.pdf
Attachment: P2 Dyanki-Morse Beneficial Interest.pdf
Attachment: P2 Dyanki-Morse Legal Checklist.pdf
Attachment: P2 Gaudet Associates Contract.pdf
Attachment: P2 Gaudet Associates Legal Checklist.pdf
Attachment: P2 Gaudet Associates Beneficial Interest.pdf
Purchasing/Construction26. CP-1 New and Renewal of Prequalified VendorsAttachment: Renewal Vendors 10-20-2010.pdf
Attachment: Current Prequalified Vendors October 20, 2010.pdf
Attachment: New Prequalified Vendors 10-20-2010.pdf
Financial Management27. FM1 - Signatories For School Internal Bank AccountAttachment: October 20, 2010.pdf28. FM3 - 2010-2011 AUDIT PLANAttachment: 2010-2011 Audit Plan.pdf
Naming of Schools
29. None
Student Government Report
30. Jordan Cohen - Student Government Representative
Minutes:Jordan Cohen announced that food drives are beginning for the Holiday Season.
Delegations\Individual Appearances
31. Elected Officials: None
32. Delegations: Alfonso Mayfield; Kay Stagray
33. Agenda Item Speakers: Gary Mitten; Jan Porter; Christina Howley; Marcia Andrews
Approval of Consent Agenda
34. Consent Agenda
Motions: I recommend the Board approve the consent agenda as submitted. - PASS Vote Results Motion: Paulette Burdick Second: Bill Graham Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
Commitee Reports
35. Audit Committee Report:
Minutes:Richard Roberts presented the following from the last Audit Committee Report: Five items for review were brought forward by Chief Kelly; Unannounced cash counts were done at 18 schools and all monies were consistent with documentation; Reviewed Internal Funds Audit findings; Creating a Principal Task Force to discuss on-going issues with the schools.
Mrs. Burdick thanked the Audit Committee for their hard work and dedication to the School District and Dr. Richmond echoed those sentiments.
36. Construction Oversight and Review Committee (CORC):
Minutes:Lou Doctor presented the following from the last Construction Oversight and Review Committee Report: All items on the agenda this evening were reviewed and approved.
Mr. Barbieri requested information regarding the Boca Raton High School pool.
Dr. Richmond thanked the CORC members for their hard work and dedication to the School District.
37. Finance Committee Report: None
38. Superintendent's Report:
Minutes:Dr. Johnson commented on several activities over the last month as follows: Symposium of the challenges for the African American Male; Learn Green Conference; Teachers Guide Conference; Showcase of Schools at the fairgrounds; and shared the video regarding the Quarter Mill.
Dr. Johnson presented engraved gifts for Paulette Burdick, Sandra Richmond and Carrie Hill for their dedication and service to the Palm Beach County School District as this was their last School Board Meeting.
Mrs. Burdick, Dr. Richmond and Mrs. Hill took a point of personal privilege to thank everyone.
Unfinished Business
39. None
Policy Review
40. None
Legal Review
41. None
Expulsions
42. None
New Business
Grants43. G2 - IBM Reading Companion Grant for AfterschoolAttachment: Legal Review Checkli.pdf
Attachment: Data Panel IBM Reading Companion Afterschool sites.pdf
Attachment: Literacy Grant Program.pdf
Attachment: IBM Grant.pdf
Attachment: IBM Reading Companion Grant Program.pdf
Attachment: QAG2.pdf
Attachment: QAG2.pdf
Motions: I recommend that the School Board approve the IBM Reading Companion Afterschool Grant to the Department of Afterschool Programming in the amount of $330,000.00 In-Kind donation effective October 1, 2010 through September 30, 2011, and authorize the Superintendent of designee to sign all documents related to the grant which are required for implementation of grant activities. - PASS Vote Results Motion: Debra Robinson Second: Bill Graham Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
Personnel44. PD1 - Personnel AgendaAttachment: October 20 Agenda.pdf
Attachment: Oct20AgendaSeparationCounts.pdf
Motions: I recommend the School Board approve the Personnel Agenda as submitted. - PASS Vote Results Motion: Paulette Burdick Second: Bill Graham Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye 45. PD3 - Personnel AddendumAttachment: QAPD3.pdf
Attachment: October 20 Addendum.pdf
Motions: I recommend the School Board approve the Personnel Addendum as submitted. - PASS Vote Results Motion: Paulette Burdick Second: Bill Graham Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
Purchasing46. P3 RFP 09C-017H Renewal for After School Accounting Software.Attachment: P3 Tabulation.pdf
Attachment: P3 Original RFP.pdf
Attachment: P3 Softerware Contract.pdf
Motions: I recommend approval of the renewal of RFP 09C-017H for the Replacement of After School Accounting Software in the amount of $24,480 for the period of October 22, 2010 through October 21, 2011. - PASS Vote Results Motion: Paulette Burdick Second: Carrie Hill Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye Frank Barbieri - Aye Paulette Burdick - Aye
Purchasing/Construction47. CP-2 Traffic Engineering Services RenewalAttachment: Fully Exe MTP Traffic Eng. Agreement and First Amendment .pdf
Attachment: Fully Exe Pinder Troutmen Traffic Eng. Agreement and First Amendment .pdf
Attachment: MTP Beneficial for Traffic Eng Amendment .pdf
Attachment: Pinder Troutman Beneficial Interest Disclosure Affidavit.pdf
Attachment: Amendment Traffic -MTP GROUP.pdf
Attachment: Amendment Traffic -Pinder Troutman.pdf
Attachment: MTP-Checklist Professional Traffic Engineering-10-20-10 Board CP2.pdf
Attachment: Pinder-Checklist Professional Traffic Engineering-10-20-10 Board CP-2.pdf
Attachment: QACP2.pdf
Motions: I recommend the School Board approve the Second Amendment for Continuing Contract for Professional Traffic Engineering Services with MTP Group, Inc., and Pinder Troutman Consulting, Inc., for the period from November 19, 2010 through November 18, 2011 and authorize the Superintendent and Board Chairman to finalize and sign all required documents. - PASS Vote Results Motion: Paulette Burdick Second: Bill Graham Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
Financial Management48. FM2 - Tangible Personal Property Disposal Report - June 30, 2010 QtrAttachment: TPP Disposition Report_2010-06-30 4th quarter.pdf
Motions: I recommend that the School Board receive and accept the format for the disposal of tangible property report for quarter ended June 30, 2010. - PASS Vote Results Motion: Bill Graham Second: Paulette Burdick Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
Non-Agenda Speakers
49. Time Certain 7:00 p.m. (OR Upon Conclusion of the Meeting)
Minutes:Claudia Kirk Barto; Ann Coughlin; Rita Solnet; Burt Richards; Valerie Bell; Marianne Miller; Ralph Shear; Charles Epstein; Alison Rampersad; Leo Petrover; Dean Piper.
Point of Personal Privilege - Richmond: Heartwarming to see the World War II veterans as her father was a World War II veteran.
Ms. Killets reviewed many events occuring in the school system to honor veterans and invited veterans to participate in the events occuring in the schools.
Dr. Richmond requested taking Dr. Robinson's Board Discussion item at this time regarding the Veterans Day issue.
Following the Board Discussion item regarding Veteran's Day the Board returned to non-agenda speakers as follows: Peter Kimball; Debbie Block; Christina Howley; Tom Whatley; Marcia Andrews; Curtis Sherrod; Jan Porter; Tim Prarie; Michael Howard.
Board Discussion Item
50. Robinson - Intensive Reading Classes
Minutes:Dr. Robinson requested a workshop to discuss options for intensive reading students who have been in intensive reading for more than two years.
By consensus the Board agreed to workshop this item. Mrs. Hill requested a motion and vote to hold this workshop.
Mrs. Burdick requested clarification regarding making motions and voting during Board Discussion. A legal opinion by Interim Chief Counsel Bruce Harris was to allow a motion to direct the Superintendent to bring this item back at a specified time.
Motion Benaim/Robinson to have a Special Meeting regarding Intensive Reading Classes in the month of November was unanimously approved.
51.Barbieri - T.E.N.
52. Hill - Class Size ReductionAttachment: Comments.pdf
Attachment: Miami Herald Article.pdf
Minutes:Ms. Hill expressed her desire to direct staff to develop a plan for class size reduction and a plan for involving teachers, principals and parents.
Motion by Hill/Robinson to direct the Superintendent to have staff develop several plans for class size reduction was unanimously approved.
Point of Information by Mr. Barbieri - Can the Board make a motion to direct the Superintendent to do something or to bring information back.
Mr. Harris provided a legal opinion that the Board can vote to direct the Superintendent.
53. Richmond - Constituent Services
Minutes: Dr. Richmond expressed a desire for her fellow Board Members to approve the policy regarding Constituent Services when it comes forward.
54. Robinson - Amendment 8
Minutes:Dr. Robinson stated that this item was covered under the Class Size Reduction discussion.
55. Barbieri - Audit Committee Responsibility
Minutes:Mr. Barbieri requested expanding the responsibilities of the Audit Committee and developing a schedule for each department to take their budgets for review.
Mrs. Burdick and Dr. Robinson stated they did not feel that the Audit Committee has expertise in the area of reviewing budgets. Dr. Robinson suggested dedicating much more time to reviewing the departmental budgets.
Mr. Barbieri requested Legal bring forward a Policy to accomplish this request.
Mr. Barbieri stated that he has discussed this issue with members of the Audit Committee and they are willing to take on this project.
Mr. Graham suggested revising the Audit Committee Charter as well as developing a scope of work.
Mrs. Hill echoed the concerns stated by Mrs. Burdick and Dr. Robinson that the Audit Committee members might not have the expertise to review overall budgets and provide recommendations.
Mrs. Burdick suggested FSBA finance training for all new Board Members and Mrs. Hill agreed that this is a helpful resource.
Dr. Johnson stated that the Audit Committee being a part of the budget process is a good idea and suggested they begin with the Superintendent's Office. Dr. Johnson continued by stating what a tremendous job the Board has done with financial management.
56. BURDICK - Interlocal Agreement with Ethics CommissionAttachment: LantanaBoyntonILA.pdf
Minutes:Mrs. Burdick requested the Board to direct the Superintendent to create an Interlocal Agreement with the Ethics Commission and bring back for Board approval.
By consensus the Board agreed to have the Superintendent create and bring back this Interlocal Agreement.
Dr. Johnson agreed to bring the cost back with this item.
Mrs. Burdick clarified that the county would financially cover this issue and the Inspector General would be the item which would incur a cost.
Mr. Harris added that the Legal Department would like to be involved for review purposes.
57. Robinson - Themed Curriculum for Veteran’s Day
Minutes:Dr. Robinson suggested a themed curriculum for Veteran's Day, possibly have a speaker's bank to go into schools on Veteran's Day, and create a video with John Sutton of the veteran's and their stories.
By consensus the Board agreed to have Ms. Killets lead this charge.
Motion by Graham/Burdick to return to non-agenda speakers.
Following the non-agenda speakers the Board discussed this item further receiving a legal opinion that a vote to change the calendar tonight could not occur.
Dr. Johnson stated that we have Veteran's Day off next year.
58. Robinson - Grow our Own
Minutes:Dr. Robinson requested several concepts to Grow Our Own with regard to African American males such as creating another teacher academy, additionally researching funding for such an initiative and bringing many more partners to the table.
Mrs. Burdick referred to the Office of Civil Rights law suit and acknowledged that we need creole and hispanic teachers as well who desire achieving leadership roles.
Dr. Robinson expressed the critical need for African American males at this time.
Adjourn
59. Time:
Motions: Motion to adjourn at 9:08 p.m. - PASS Vote Results Motion: Paulette Burdick Second: Bill Graham Frank Barbieri - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
