e-agenda.NET

School Board Meeting
May 16, 2012


Call to Order
1. Time:5:00 p.m.

Roll Call
2. Attendance:

Minutes: For the Record:  Dr. Robinson arrived at 5:20 p.m.

Pledge of Allegiance
3. Chairman Barbieri

Minutes: Students from Alexander W. Dreyfoos School of the Arts lead the Pledge of Allegiance and National Anthem.

Opening Remarks
4. Chairman Barbieri

Minutes: 

Mr. Barbieri informed the Board Members that the Board Meeting template was not updated in time for it to be used during this Board Meeting per last agreement.  Items PD2 and PD3 were added to the agenda for good cause to allow placement of personnel in a timely manner.  Per discussions with the Superintendent, more of these Personnel agendas are expected in the next few weeks which is normal at this time of year. 

Mr. Gent withdrew Items FS2 and LR6. 

Mr. Barbieri asked for clarification of items pulled for consent.  Board Clerk clarified them to be LR2 and LR3.

Mr. Shaw asked for clarification of the descriptions of the items pulled, since there were so many staff members in attendance and it was such a long agenda.  Board Clerk specified that these items are LR2: Adotion of  Policy 2.035 Wellness Promotion and LR3: Development of Policy 2.142 Research in Palm Beach County Schools.  Mr. Barbieri specified that the items pulled by the Superintendent are LR6: Development of Policy regarding the Service Animals and FS2: Northboro Elementary School.

Mrs. Andrews congratulated Louise Grant for the Readers/Writers Workshop.  Dollars being used for this have made a big difference.

Mr. Shaw commented that several Board Members attended the Retirees Breakfast (almost 500 this year) and congratulated all the retirees.  He also visited Okeehelee Middle School and staff as the school did a model you end day which was a fantastic and very serious activity.  He and Mrs. Brill both visited Boynton Beach High School to recognize staff that worked with the Boynton Aerospace Academy and to congratulate its Principal Karen Whetsel.  Mr. Shaw would like to discuss the Disparity Study conducted in the past to help identify successful areas, take a look at workforce needs over the next few years and  address those needs and training of future leaders.

Mrs. Brill offered congratulations to high school graduates, discussed attending the finals of the Ethics Bowl and expressed an interest in creating a culture of ethics.  She attended a variety of award ceremonies in the past month and participated in a School Justice Partnership meeting.  Mrs. Brill complimented The Palm Beach Post for sponsoring many of the programs for Palm Beach County students. 

Mrs. Brown expressed pleasure at seeing so many teachers in attendance at the meeting and thanked them for their work.  She commented that it was a pleasure to be one of the judges during the Ethics Bowl where Lake Worth High School took on Atlantic High School in the finals. 

Mrs. Andrews announced that she attended a variety of events during the past month: "I Love Pahokee Day," the retirement celebration; Elbridge Gale Chess Tournament 25th Anniversary, Haitian Heritage Celebration and the Royal Palm Beach Caribbean Association as a guest speaker.  She congratulated all graduates and all retirees. 

 Mr. Barbieri agreed with all that was said by the Board Members, thanked everyone for all the hard work put into the Broad Award nomination, which has everything to do with teachers and staff, and he is proud to be on the Board of our top rated school district.



Motions:

Motion to approve agenda as modified.

- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Approve Board Minutes
5. None

Board Member Disclosures
6. None

Presentations
7. Haitian Heritage Month

Minutes: Vicky Middlebrooks announced that activities are taking place throughout the county in celebration fo Haitian Heritage Month.
8. John F. Kennedy Center for the Performing Arts Award

Minutes: 

Ms. Middlebrooks announced that the School Board of Palm Beach County was awarded the prestigious Kennedy Center Alliance for Arts Education Network and National School Boards Association Award.  Palm Beach County was up against some of the top districts in the USA, but we were the winners.

Mr. Barbieri thanked everyone listening and those who were here for support of the arts programs in the District.

Ms. Andrews commented that it was an honor to travel to Washington with Tom Pearson to receive such a prestigious award.  All of the initiatives put together in the arts programs are what got us here.  Ms. Andrews thanked everyone who participated in the programs.

9. Academic Games Winners
Attachment: Academic Games Winners.pdf
Minutes: 
10. Pine Jog Elementary-US Green Ribbon School

Minutes: 
11. Pat Oliphant Memorial Student Technology Service Scholarships
12. Florida Outstanding Student and Adult School Volunteers of the Year
13. Council of Great City Schools Recognizes Facilities Management

Minutes: 
14. Palm Beach County Administrators Association Scholarships

Minutes: 
15. Green School Recognition Program Honorees

Minutes: 
16. Building Safety Month
Attachment: Building Safety Month 2012[1].pdf
Minutes: 

Motions:
I recommend the School Board of Palm Beach County proclaims the month of May 2012 Building Safety Month and encourage our citizens to join with their communities in participating in the Building Safety Month activities.- PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

17. 2012 Fair Housing Student Poster, Essay and Video Winners

Minutes: 
18. Congressman Recognizes Wynnebrook Elementary in House of Representatives

Minutes: Vicky Middlebrookes announced that on June 9, 2012 Bryan Thomas, teacher at Okeeheelee MS, and two students will be running from Florida to Michigan running more than 80 miles a day to raise $60,000 for the cancer alliance.  If anyone has a question, they can call Mr. Thomas at Okeeheelee MS.

Consent
Grants

19. G1 - Adult Education and Family Literacy - Adult General Education Grant
Attachment: FY13 Adult General Education Grant for EAgenda.pdf
Attachment: FY13 AGE Data Panel 5.3.12.pdf
Attachment: Q&A.G1.pdf
20. G2 - Adult Education and Family Literacy - English Literacy/Civics Education Grant
Attachment: FY13 EL Civics Data Panel 5.3.12.pdf
Attachment: Q&A.G2.pdf
Attachment: FY13 Adult and Fam. Lit. - English Lit.-Civics Grant for EAgenda.pdf
21. G3 - Building Literacy through the Workshop Model Grant
Attachment: Pew-Building Literacy.pdf
Attachment: PEW Data Panel.pdf
22. G4 - Reading and Writing Workshop District Staff Developer Grant
Attachment: PEW Data Panel.pdf
Attachment: Pew-District Staff Developer.pdf
Personnel

23. PD1 - Personnel Agenda
Attachment: May 16 Agenda.pdf
Attachment: May16AgendaSeparationCounts[1].pdf
Minutes: 
Facilities Services

24. FS-1 Boca Raton High School Project Modification
Attachment: Boca Raton HS Budget History.pdf
Attachment: Boca Raton HS Data Panel.pdf
Attachment: Boca Raton HS Site Plan.pdf
Attachment: Boca Raton HS CSA Table.pdf
Attachment: Boca Raton HS Facility Space Summary.pdf
Attachment: Boca Raton HS Agreement.pdf
25. FS-3 Gove Elementary School Project Modification
Attachment: Gove ES Budget History.pdf
Attachment: Gove ES Data Panel.pdf
Attachment: Gove ES Facility Space Summary.pdf
Attachment: Gove ES Site Plan.pdf
Attachment: Gove ES CSA Table.pdf
Planning and Real Estate

26. PR1 Community Use of School Facilities-Leasing
Attachment: Exhibit B.pdf
Attachment: Exhibit A.pdf
Attachment: Exhibit A-1.pdf
Attachment: Q&A.PR1.pdf
27. PR2 Community Use of Ancillary Facilities-Leasing
Attachment: Exhibit B.pdf
Attachment: Exhibit C.pdf
Attachment: Exhibit D.pdf
Attachment: Exhibit A.pdf
28. PR3 Community Use of Swimming Pool Facilities-Leasing
Attachment: Exhibit A.pdf
Attachment: Exhibit B.pdf
29. PR4 Riviera Beach Community Chapel Post Closing Occupancy Agreement Sixth Amendment
Attachment: Sixth Amendment to Post Closing Occupancy Agreement.pdf
Attachment: Beneficial Interest and Disclosure Affidavit.pdf
Attachment: checklist.pdf
30. PR5 City of Boca Raton Quitclaim Deed/Don Estridge MS
Attachment: Quitclaim Deed.pdf
Attachment: Exhibit A.pdf
Attachment: checklist.pdf
Purchasing

31. P1 RFP 09C-014A for Wetlands, Preserves, and Protected Species Related Services
Attachment: 09C-014A Tab Renewal 2.pdf
Attachment: 09C-014A Legal Checklist.pdf
Attachment: 09C-014A Tab Renewal 1.pdf
Attachment: 09C-014A Renewal Letters.pdf
Attachment: 09C-014A Beneficial Interest Statements.pdf
Attachment: Q&A.P1.pdf
Attachment: Q&A.P1.1.pdf
Attachment: 09C-014A Original RFP.pdf
Attachment: 09C-014A Original Tab.pdf
Attachment: Consent to Assignment Form.pdf
32. P2 RFP 07C-006B For Nursing Services
Attachment: 07C-006B Addendum 1.pdf
Attachment: 07C-006B Legal Checklist.pdf
Attachment: 07C-006B Original RFP doc.pdf
Attachment: 07C-006B Extension Letters.pdf
Attachment: Q&A.P2.pdf
Attachment: 07C-006B Tab Extension.pdf
Attachment: 07C-006B Beneficial Interest Statements.pdf
Attachment: 07C-006B Original Tab.pdf
Purchasing/Construction

33. CP-1 Prequalified Vendors
Attachment: New Prequalified Vendors 05-16-2012.pdf
Attachment: Renewal Prequalified Vendors 05-16-2012.pdf
Attachment: Q&A.CP1.pdf
Attachment: Current Prequalified Vendors.pdf
34. CP-2 Modular Classroom and Non-Instructional Buildings Purchase and Placement Standard Form of Agreement
Attachment: Royal Concrete PPE Scores On Record.pdf
Attachment: ROYAL CONCRETE CONCEPTS RFP SUBMITTAL.pdf
Attachment: Checklist- Modular Classroom & Non-Instructional Buildings.pdf
Attachment: RFP MODULARS PURCHASE AND PLACEMENT.pdf
Attachment: Beneficial Disclosure-Royal Concrete Concepts.pdf
Attachment: Tabulation Scores-Modular RFP.pdf
Attachment: Standard Form of Agreement-Modular-Royal Concrete.pdf
Attachment: M-WBE Firms-12% Participation.pdf
35. CP-3 North Palm Beach Elementary School Modernization Construction Management at Risk Agreement
Attachment: PIRTLE CONSTRUCTION BENEFICIAL INTEREST.pdf
Attachment: Pirtle PPE Scores On Record.pdf
Attachment: NPB ES CSA Tables Rev.10.26.11.pdf
Attachment: North Palm Beach ES DATA PANEL.pdf
Attachment: CM@RISK RFP NORTH PALM BEACH ES MODERNIZATION with Addenda.pdf
Attachment: Preliminary Site Plan.pdf
Attachment: Legal Checklist -N Palm Beach ES Mod.pdf
Attachment: North Palm Beach CM AGREEMENT.pdf
Attachment: EXH B NPB FACILITY SUMMARY from Approved ED SPECS 0131-7503-2.pdf
Attachment: EXH A NPB Approved ED SPECS 0131-7503.pdf
Attachment: Preconstruction Fee-North Palm Beach-Pirtle Construction.pdf
36. CP-4 William T. Dwyer HS HVAC System Upgrade Standard Form of Agreement
Attachment: EXH A ED SPEC.pdf
Attachment: PPE-JLRD, INC..pdf
Attachment: Beneficial Interest Disclosure-JLRD, Inc..pdf
Attachment: FACILITY SUMMARY.pdf
Attachment: Site Plan.pdf
Attachment: Agreement-William T. Dwyer-JLRD, Inc.pdf
Attachment: CSA Tables William T. Dwyer High School.pdf
Attachment: Checklist-William T. Dwyer HS.pdf
Attachment: Data Panel-William T. Dwyer HS.pdf
Attachment: Fee Proposal-William T. Dwyer-JLRD, Inc..pdf
Professional Services

37. PS1 Professional Services Agreement with Ralph J. Milone
Attachment: Ralph Milone Data Panel.pdf
Attachment: Ralph Milone Contract.pdf
Attachment: Ralph Milone Beneficial Interest.pdf
Attachment: Ralph Milone Previous Evaluation.pdf
Attachment: Ralph Milone Legal Checklist.pdf
38. PS2 Professional Services Agreement with David Skinner
Attachment: David Skinner Contract.pdf
Attachment: David Skinner Beneficial Interest.pdf
Attachment: David Skinner Legal Checklist.pdf
39. PS3 Professional Services Agreement with Nicole Darby
Attachment: Nicole Darby Beneficial Interest.pdf
Attachment: Nicole Darby Contract.pdf
Attachment: Nicole Darby Legal Checklist.pdf
40. PS4 A-E Professional Services Agreement with Glass Productions
Attachment: Glass Productions Contract Wellington Camp.pdf
Attachment: Glass Productions Legal Checklist Wellington Camp.pdf
Attachment: Glass Productions Legal Checklist West Gate.pdf
Attachment: Glass Productions Contract Diamond View.pdf
Attachment: Glass Productions Contract Lantana.pdf
Attachment: Glass Productions Contract West Gate.pdf
Attachment: Glass Productions Beneficial Interest.pdf
Attachment: Glass Productions Legal Checklist Lantana.pdf
Attachment: Glass Productions Contract Wellington SACC.pdf
Attachment: Glass Productions Legal Checklist Diamond View.pdf
Attachment: Glass Productions Legal Checklist Wellington SACC.pdf
41. PS5 Professional Services Agreement with The SPARK Program
Attachment: SPARK Beneficial Interest[1].pdf
Attachment: SPARK Contract[1].pdf
Attachment: SPARK Legal Checklist[1].pdf
Budget

42. B1 Budget Amendments - March 2012
Attachment: March 2012 Amendments.pdf
Financial Management

43. FM1 - Signatories for School Internal Bank Account
Attachment: May 16, 2012 FM1 Attachment Updated.pdf
44. FM2 - Monthly Purchasing Report - March
Attachment: PO Activity Report 3.1.12 - 3.31.12.pdf
45. FM3 – March 2012 Interim Financial Statements
Attachment: FS - FINAL 03-31-12.pdf
46. FM4 - Tangible Personal Property Disposal Report - March 31, 2012
Attachment: TPP Disposition Report_2012-03-31.pdf
Insurance

47. IN1 Renewal of Student Catastrophic Accident Insurance and High School Interscholastic Insurance
Attachment: Q&A.IN1.pdf
48. IN2 Owners' Protective Professional Liability Insurance
Legal

49. LR 1 Adoption of Policy 3.60 Nepotism (4A)
Attachment: 4A.pdf
50. LR 4 Development of Policy 3.21 Safe Operation of District School Buses (5B)
Attachment: 5B.pdf
51. LR 5 Development of Policy 2.404 Use of School Buses for Field Trips and Other Purposes (5C)
Attachment: 5C.pdf
52. LR 6 Development of Policy 2.039 Use of Service Animals (5D)
Attachment: 5D.pdf

Naming of Schools
53. None

Student Government Report
54. Co-President's Loren Cataldo and Holland Smith

Minutes: 

Co-Presidents Loren Cataldo and Holland Smith announced that this was their last School Board Meeting as they are graduating from Jupiter High School.  They thanked the Superintendent and School Board for all the experiences and opportunities in the past year, expressed appreciation on behalf of the Class of 2012, and commented that they were grateful to the teachers, principals, administrators, office staff, cafeteria workers, and bus drivers.

Mr. Gent announced that Holland Smith will be attending the University of Mississipi, majoring in marketing/communications, and Loren Cataldo will be attending the University of Kentucky, majoring in communications.  He gave them his best wishes.


Delegations\Individual Appearances
55. Elected Officials - None

Minutes: 
56. Delegations - None

Minutes: Debra Wilhelm; Latanzia Jackson; and Jen Martinez.
57. Agenda Item Speakers - None

Committee Reports
58. CORC Committee Report:

Minutes: 

David Porter presented the report on the Construction Oversight and Review Committee (CORC): 

Since the Northboro item was pulled from tonight's agenda, CORC will hold that report until the next Board Meeting.

CP1 - no issues

CP2- Since only one vendor submitted a proposal, CORC was concerned that the proposal might have been narrowly tailored to suit that one contractor.  The committee was satisfied with staff's response and Royal Concrete Concepts will contine to provide modular classroom services.

CP4 - Proposal unanimously accepted by CORC.

FS1 - CORC satisfied with final project closeout.

FS3 - As part of the new policy, construction contingency is being refunded for sight work at Gove Elementary. Any unused GMP will go back into the construction contingency as each phase is closed out rather than at the end of the job.

59. Academic Advisory Committee Report:

Minutes: 

Jeff Holtzman gave the Academic Advisory Committee report:  reviewed a presentation on the new teacher evaluation system and plan to receive regular program updates; held a farewell for leader Judy Klinek; the inititiative to include diagnostic results on Edline was approved starting in the fall, received an update on the dual enrollment program at Palm Beach State College (2,000 high school students takes classes at the college); received an overview of recommendations adopted by the Joint Administrative Procedures Committee and a presentation of legislative issues facing education including budget aspects; reviewed recent School Board Resolution concerning standardized testing.  Next meeting is scheduled for August.

Mr. Shaw - Requested commented that students in the aeronatic program at Boynton High, in partnership with Embry Riddle will graduate and enter Emby Riddle as juniors.  He would like to know what other programs such as this are in place district wide.

Mrs. Brown - Would like to see the Committee stay in touch with the Board Chair and Vern Crawford, or appropriate personnel, so as the Board drafts their legislative priorities they will have the benefit of the Committee's input.

60. Finance Committee Report:

Minutes: There was no Finance Committee report.
61. Superintendent's Report:

Minutes: Superintendent Gent announced that graduations would begin the next day and continue through May 29, 2012.  There are 32 schools involved and ceremonies will be held at the Fairgrounds.

Approval of Consent Agenda
62. Consent Agenda Approval

Minutes: 

Motions:
I recommend the Board approve the Consent Agenda as submitted.- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Not Present
Chuck Shaw- Aye


Unfinished Business
63. None

Policy Review
64. None

Legal Review
65. None

Expulsions
66. None

New Business
Personnel

67. PD2 Personnel Addendum
Attachment: May 16 Personnel Addendum.pdf
Attachment: Q&A.PD2.pdf
Attachment: Q&A.PD2.1.pdf
Minutes: 

Motions:

CHAIRMAN READS:  Good cause exists for adding this item to the agenda.  The decision to make the recommendation is important to the district so that the appointees commence working in their positions as soon as possible.

SUPERINTENDENT READS:  I recommend the Board approve the personnel addendum as submitted.

 

- PASS
 
Vote Results
Motion: Karen Brill
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

68. PD3 Personnel Addendum
Attachment: May 16 Personnel Addendum #2.pdf

Motions:

CHAIRMAN READS:  Good cause exists for adding this item to the agenda.  The decision to make the recommendation is important to the district so that the appointees commence working in their positions as soon as possible.

SUPERINTENDENT READS:  I recommend the Board approve the personnel addendum as submitted.

 

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Facilities Services

69. FS-2 Northboro Elementary School Project Modification
Attachment: Northboro ES Facility Space Summary.pdf
Attachment: Northboro ES Budget History.pdf
Attachment: Northboro ES Data Panel.pdf
Attachment: Northboro ES CSA Table.pdf
Attachment: Northboro ES Site Plan.pdf
Legal

70. LR 2 Adoption of Policy 2.035 Wellness Promotion (4B)
Attachment: 4B.pdf

Motions:

I recommend that the Board approve adoption of the proposed revised Policy 2.035, entitled Wellness Promotion.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

71. LR 3 Development of Policy 2.142 Research in Palm Beach County Schools (5A)
Attachment: 5A.pdf

Motions:

I recommend that the Board approve development of the proposed revised Policy 2.142, entitled Research in Palm Beach County Schools.

- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Jennifer Brown (Board)
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Non-Agenda Speakers
72. Time Certain: 7:00 p.m.

Minutes: Dianne Horgett; Christa Caputo; Gary Mitten; Tracy Whalen; Cookie Davis; Rosie Gekas; Magda Dominique; Carla Case-Sweney; Pete Skowronick; Edith Pride; Andy Goldstein; Dr. Deporah Wright; Sophia Youngberg; Patricia Lanza; Gordon Longhofer; Donna Murphy; Adina Kerr; Bob Traylor; Ron Leonard; Sara Traylor; Rosemarie Gondek; Sara Cuaresma; Michael (Angelo) Lewis; Ellen Baker; Curtis Sherrod; Aaron Barnes

Board Discussion Item
Adjourn
73. Time 8:01pm


Motions:

Motion to Adjourn.

- PASS
 
Vote Results
Motion: Karen Brill
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Debra Robinson- Not Present
Chuck Shaw- Aye







Secretary

Chair