March 17, 2010
Call to Order
1. 5:03 p.m.
Pledge of Allegiance
2. The Pledge of Allegiance to the Flag and the National Anthem were led by:
Minutes:Bak Middle School of the Arts String Ensemble performed before the meeting. The group is under the direction of Nancy Beebe.
Javier Otalora, an 8th grader at Bak led us in the Pledge of Allegiance and National Anthem.
Opening Remarks
3. Dr. Benaim made opening remarks and welcomed everyone.
Approve Board Minutes
4. None
Board Member Disclosures
5. None
Presentations
6. Presidential Scholar Candidates
7. Anthony Bass-Seminole Ridge High-NASA AwardAttachment: Anthony Bass Winning Essay.pdf
8. Days of RemembranceAttachment: Days of Remembrance 2010.pdf
Motions: I recommend the School Board of Palm Beach County proclaims the week of Sunday, April 11 through Sunday, April 18, 2010, as Days of Remembrance in memory of the victims of the Holocaust, and in honor of the survivors, as well as the rescuers and liberators, and further proclaim that we, as citizens of Palm Beach County, Florida, should work to promote human dignity and confront hate whenever and wherever it occurs. - PASS Vote Results Motion: Frank Barbieri Second: Bill Graham Frank Barbieri - Aye Monroe Benaim - Aye Paulette Burdick - Not Present Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
9. Pine Jog Environmental Education Center 50th AnniversaryAttachment: 50th Anniversary of Pine Jog Environmental Education Center-March 2010.pdf
Motions: I recommend the School Board of Palm Beach County celebrates and recognizes The 50th Anniversary of the Pine Jog Environmental Education Center. - PASS Vote Results Motion: Frank Barbieri Second: Carrie Hill Frank Barbieri - Aye Monroe Benaim - Aye Paulette Burdick - Not Present Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
10. Women's History MonthAttachment: Women's History Month-2010.pdf
Motions: I recommend the Board approve Women's History Month. - PASS Vote Results Motion: Carrie Hill Second: Frank Barbieri Frank Barbieri - Aye Monroe Benaim - Aye Paulette Burdick - Not Present Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
11. Doreen Moore 2010 School-Related Employee of the Year
12. The Richard David Kann Melanoma Foundation
13. Teenage Safe Driving Awareness WeekAttachment: Teenage Safe Driving Awareness Week-2010 (2).pdf
Motions: I recommend the School Board of Palm Beach County proclaims April 18-25, 2010, as Teenage Safe Driving Awareness Week. - PASS Vote Results Motion: Carrie Hill Second: Frank Barbieri Frank Barbieri - Aye Monroe Benaim - Aye Paulette Burdick - Not Present Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
14. Dr. Kathleen Weigel Greater Delray Beach Chamber of Commerce Educator of the Year
Consent
Charter Schools15. CS1 - Fifth Amendment for Western Academy Charter SchoolAttachment: Western - Data Panel.pdf
Attachment: Western - Legal Checklist.pdf
Attachment: Western - Exhibit A.pdf
Personnel16. PD1 - Personnel AgendaAttachment: March17AgendaSeparationCounts.pdf
Attachment: March 17 Agenda.pdf17. PD2 - Out-of-Field Teachers Survey 3 (SY 2009/2010)Attachment: FY 10 Srv 3 Brd Rprt for OOC Tchrs.pdf
Attachment: FY 10 SRV 3 BR WITH CHARTS 2-24-10.pdf
Attachment: FY 10 Srv 3 Brd Rprt for OOF Thrs.pdf
Attachment: QAPD2.pdf
Transportation18. T1 Contracted Individual TransportationAttachment: Contracted Transp Attchmnt 3-17-2010.pdf19. T2 Transfer of School Bus to Charter SchoolAttachment: School Based Bus Request.pdf
Attachment: Day Star Academy Agreement.pdf
Attachment: QAT2.pdf
School Police20. SP1 - Acceptance of the Grant for $20,000 from the Florida Division of Emergency ManagementAttachment: Checklist for Agmt FL Div of Emerg Mgmt Grant.pdf
Attachment: Agreement with FL Div of Emerg Mgmt for Grant.pdf
Attachment: Grant Award Notification FL Div of Emerg Mgmt.pdf
Attachment: QASP1.pdf
Program Management21. Project Modification Chart - FYI Informational Chart ONLYAttachment: PM Chart.pdf22. PM-1 Florida Inventory of School Houses (FISH) Certification of Facilities DataAttachment: Annual_FISH_2010_signature.pdf23. PM-2 Glades Central High School Project ModificationAttachment: Glades Central HS Site Plan.pdf
Attachment: Glades Central HS Data Panel.pdf
Attachment: Glades Central HS CSA Table.pdf
Attachment: Glades Central HS Facility Space Summary.pdf
Attachment: Glades Central HS Budget History.pdf
Purchasing24. P1 Health Screening Services & Drug and Alcohol Testing RFP 07C-005BAttachment: P1 07C 005B Coach Comp Original Contract.pdf
Attachment: P1 07C 005B Beneficial Interest Forms.pdf
Attachment: P1 07C 005B Coach Comp Addendum.pdf
Attachment: P1 07C 005B MD Now Original Contract.pdf
Attachment: P1 07C 005B Original Tabulation.pdf
Attachment: P1 07C 005B Renewal Tabulation.pdf
Attachment: P1 07C 005B NMS Addendum.pdf
Attachment: P1 07C 005B Coach Comp Legal Checklist.pdf
Attachment: P1 07C 005B MD Now Addendum.pdf
Attachment: P1 07C 005B MD Now Legal Checklist.pdf
Attachment: P1 07C 005B NMS Legal Checklist.pdf
Attachment: P1 07C 005B NMS Original Contract.pdf
Attachment: QAP1.pdf
Attachment: P1 07C 005B Original RFP.pdf
Purchasing/Construction25. CP-1 New and Renewal of Prequalified VendorsAttachment: Renewal Vendors 03-17-2010.pdf
Attachment: Current Prequalified Vendors 03-17-2010.pdf
Attachment: New Vendors 03-17-2010.pdf
Attachment: QACP1.pdf
Professional Services26. PS 4 Professional Services Agreement with Gallagher Benefit Services, Inc.Attachment: Gallagher Benefit Contract.pdf
Attachment: Gallagher Benefit Previous Evaluation.pdf
Attachment: Gallagher Benefit Beneficial Interest.pdf
Attachment: Gallagher Benefit Legal Checklist.pdf
Attachment: QAPS4.pdf
Budget27. B1 Budget Amendments - January 2010Attachment: January 2010 Amendments.pdf
Financial Management28. FM1 - Signatories For School Internal Bank AccountAttachment: March 17, 2010.pdf29. FM2 January 2010 Interim Financial StatementsAttachment: FS - FINAL 01-31-2010.pdf
Naming of Schools
30. None
Student Government Report
31. Student Representative:
Minutes: Sara Canter from Boca High School announced their next meeting on March 25th beginning at 10:00 a.m. and commented on the successful car wash they recently held.
Delegations\Individual Appearances
32. Elected Officials: None
33. Delegations: Bill Lammie; Chuck Ridley; Helene Samango; Kathi Gundlach
34. Agenda Item Speakers: Gary Mitten; Thomas Hawkins; Nancy Gerace; Jan Porter
Approval of Consent Agenda
35. Consent Agenda
Motions: I recommend the Board approve the consent agenda as submitted. - PASS Vote Results Motion: Bill Graham Second: Paulette Burdick Frank Barbieri - Aye Monroe Benaim - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
Commitee Reports
36. Audit Committee Report:
Minutes:Cindy Adair presented the following report from the last Audit Committee Meeting: Welcomed a new member to the committee; presented Suncoast High School Football Audit findings; presented results of special audit at Poinciana Elementary School Internal Funds; update of P-Card Audit Report; reviewed an analysis of "do's and dont's" for Principal Courtesy Account; requested input from Principals regarding P-Card usage and further requested holding off on the new scanning procedure until Principal input is received; and provided a status of cash on school campuses being decreased tremendously .
Dr. Benaim suggested a workshop with the Auditor and Audit Committee Chair to discuss best practices. Mr. Barbieri agreed and shared concern regarding burdening the schools with scanning P-Card documentation.
Mrs. Burdick requested an update from the Superintendent regarding Principal input and P-Cards as she understood this conversation already took place. Dr. Johnson responded that Principals are currently discussing solutions which will be forthcoming in the form of a Policy.
Mr. Moore provided an update regarding the scanning aspect.
Dr. Robinson outlined three issues: scanning, training and questioned the safety of the football helmets discussed in the audit report.
37. Construction Oversight and Review Committee (CORC) Report:
Minutes:Lou Doctor presented the following report from the last CORC meeting: reviewed and approved the items on the agenda this evening.
38. Finance Committee Report: None
39. Superintendent's Report
Minutes: The Superintendent presented the following report from activities over the last month: Thanked principals and teachers for a successful FCAT; encouraged everyone to attend the upcoming Technology Conference; commencement is forthcoming which is an exciting time of year; and presented a quick legislative/budget update.
Unfinished Business
40. None
Policy Review
41. None
Legal Review
42. None
Expulsions
43. None
New Business
Consultant Contracts44. PS 1 Professional Services Agreement with Brown UniversityAttachment: Brown University Previous Evaluation.pdf
Attachment: QAPS1.pdf
Attachment: Brown University Contract.pdf
Attachment: Brown University Beneficial Interest.pdf
Attachment: Brown University Interim Summary Report.pdf
Attachment: Brown University Legal Checklist.pdf
Attachment: Brown University Data Panel.pdf
Attachment: QAPS1.pdf
Attachment: MSAP Executive Summary Year Two.pdf
Attachment: FINAL Palm Beach Interim Report_12_16_09.pdf
Motions: I recommend award of the Professional Agreement with Brown University for $111,404 effective April 1, 2010 through September 30, 2010 and authorize the Superintendent and Board Chairman to sign all needed documents. - PASS Vote Results Motion: Debra Robinson Second: Carrie Hill Frank Barbieri - Aye Monroe Benaim - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye 45.PS 2 Professional Services Agreement with Capture Educational Consulting ServicesAttachment:Capture Educational Legal Checklist.pdf
Attachment:Capture Educational Data Panel.pdf
Attachment:Capture Educational Beneficial Interest.pdf
Attachment:Capture Educational Contract.pdf
Attachment:QAPS2.pdf
Attachment:QAPS2.pdf
Attachment:QAPS2.pdf
Attachment:SLC Cohort 8 Narrative.pdf46. PS 3 Professional Services Agreement with Houghton Mifflin Harcourt Publishing d/b/a HeinemannAttachment: Heinemann Contract.pdf
Attachment: Heinemann Legal Checklist.pdf
Attachment: Heinemann Beneficial Interest.pdf
Attachment: Heinemann Previous Evaluation.pdf
Attachment: QAPS3.pdf
Attachment: QAPS3.pdf
Attachment: Curriculum Expenditures - Board Response 3.16.2010.pdf
Motions: I recommend award of the Professional Agreement with Houghton Mifflin Harcourt Publishing d/b/a Heinemann for $7,400 effective June 9, 2010 through June 10, 2010 and authorize the Superintendent and Board Chairman to sign all needed documents. - Vote Results Motion: Paulette Burdick Second: Bill Graham Frank Barbieri - Monroe Benaim - Paulette Burdick - Bill Graham - Carrie Hill - Sandra Richmond - Debra Robinson -
Motions: Motion to Postpone Item for one week and direct staff to go back and renegotiate. - PASS Vote Results Motion: Frank Barbieri Second: Debra Robinson Frank Barbieri - Aye Monroe Benaim - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
Non-Agenda Speakers
47. Time Certain 7:00 p.m. (OR upon conclusion of the meeting whichever comes first)
Minutes:Michelle Enos; Sarah Cuaresma; Rachel Pignato; Debbie Block; Tom Whatley; Alwynne Lamp; Mark Turnbull; Debra Turnbull; Marc Drautz.
On motion of Graham/Barbieri at 7:30 p.m. the Board unanimoulsy approved waiving the rules and continuing non-agenda speakers (instead of returning to Board Discussion Items).
Darlene Staley; Diane Jackabetty; Debbie Davis; Susan Petosa; Theresa Andrus; Bryan Adams; Kathleen Simpson; Les Kozlow; Christina Howley; Edith Pride; Marcia Andrews; Harris Slepian; Andy Goldstein; Diane Hanfmann; Margot Collins; Diane Eichfeld; Dianne DeWolfe; Karen Holme; Peter Kimball; Curtis Sherrod; Vince Rogers; and Jan Porter.
Board Discussion Item
48.Robinson - Local Preference in our Business Practices
49. Robinson - Double Dippers
Minutes:Dr. Robinson would like the Board to discuss criteria for employees returning to work once retired.
Dr. Johnson stated that the criteria is and has been for high need areas and Title I schools.
Dr. Robinson requested some type of criteria proving that the person is needed in that specific position.
Board Members agreed to workshop this item.
50. Robinson - DJJ Circuit 15 Board
Minutes:Dr. Robinson requested a workshop with DJJ Circuit 15 Board.
Board Members agreed to schedule the workshop.
51. Graham - 2010 Census
Minutes: Mr. Graham encouraged everyone to complete and return their 2010 Census as Florida is usually undercounted.
52. Richmond - Day of SilenceAttachment: image2010-03-16-072450.pdf
Minutes:Dr. Richmond requested the Board agree to some form of "Day of Silence".
Dr. Robinson suggested five minutes of silence and coordinate through each of the student groups to discuss the anti-hate message for the Moment of Silence.
In summary, the Board agreed to have five minutes of silence on April 16, 2010 to honor the National Day of Silence with the various student groups discussing the anti-hate message.
53. Robinson - Student Cell Phone Numbers
Minutes:Dr. Robinson requested that we have students put their cell phone numbers on their student applications so we can contact them for various reasons as students use their cell phones for everything in this technology era.
Dr. Benaim agreed that it was a good idea.
Mr. Harris stated that it is too late to change the student forms for this year but maybe next year.
Dr. Robinson agreed stating it was just an idea to discuss with CTA and the Student Representatives.
54. Robinson - Vodcasting
Minutes:Dr. Robinson would like to see all meetings of the Board recorded and placed on our web site in the form of a vodcast or whatever the technological means would be.
Dr. Benaim agreed as long as there was not an additional cost.
55. Robinson - SB6Attachment: Staff AnalysisSB0006.pdf
Minutes:Dr. Robinson discussed Senate Bill 6 and it's negative aspects for teachers adding that she has already contacted her legislators.
Dr. Benaim encouraged everyone to contact thier legislator and Mr. Barbieri stated that as a Board we should take a stand against Senate Bill 6 because there is no fair way to evaluate teachers.
Mrs. Hill suggested reviewing the Bill item by item and pulling out things we could live with.
Mr. Graham stated that at first glance this Bill looks all bad and we shouldn't try to make a bad bill good.
Dr. Richmond would like to have a discussion next Wednesday and review point by point Senate Bill 6 (including teacher input).
Dr. Johnson questioned attendance next week due to FSBA and even though Mrs. Burdick and Mr. Graham will be at FSBA the Board agreed to move forward with the meeting next week.
56. Burdick - Robert Wood Johnson Foundation GrantAttachment: 0364A472-59DE-4638-BDCF-E07761F29259.pdf
Attachment: C753E1AC-D3B4-4C3C-BD00-8D04ED84FF7C.pdf
Attachment: ViewDoc.pdf
Minutes:Mrs. Burdick discussed the Robert Wood Johnson Foundation Grant and the need to hire a coordinator and requested the Superintendent be given latitude (such as advertising internally and externally) as to who he hires given the needed skill set.
The Superintendent heard Board Member input regarding this position.
57. Barbieri - Re-building Plans for Gove Elementary School
Minutes:Mr. Barbieri requested a staff update regarding re-building plans for Gove Elementary School.
Mr. Moore responded that he will provide an update to all Board Members outlining the time line for Gove Elementary School.
58. Barbieri - Recruiting
Minutes:Mr. Barbieri questioned the reason for recruiting outside of our state since the students graduating from Universities would be our children and these vacancies could be filled here first.
Mr. Davis and Pat Kaupe from Personnel responded with the reasons for recruiting outside of the state adding that we do recruit inside the state as well.
Adjourn
59. 9:30 p.m.
Motions: Motion to adjourn at 9:30 p.m. - PASS Vote Results Motion: Debra Robinson Second: Frank Barbieri Frank Barbieri - Aye Monroe Benaim - Aye Paulette Burdick - Aye Bill Graham - Aye Carrie Hill - Aye Sandra Richmond - Aye Debra Robinson - Aye
