e-agenda.NET

School Board Meeting
June 03, 2009


Call to Order
1. 5:10 p.m.

Roll Call
Pledge of Allegiance
2. The Pledge of Allegiance to the Flag was led by: Mr. Graham

Opening Remarks
3. Opening Remarks were made by Mr. Graham.

Approve Board Minutes
4. Approval of Board Meeting Minutes
Attachment: 6-3-09.Minutes.pdf

Motions:
I recommend the Board approve the minutes as submitted.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Not Present
Monroe Benaim- Not Present
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Board Member Disclosures
5. None

Presentations
6. Harvey Oyer and Loren Mintz Recognition
7. School District Centennial Update
8. Energy Conservation Awards/Top Recycling Program Award

Consent
Grants

9. G1 - Mary and Robert Pew Public Grant - Belvedere
Attachment: Belvedere Data panel.pdf
Attachment: Belvedere,Pew Grant.pdf
10. G2 - Amended Contract for Prime Time Champs Academic Enrichment Initiative 08-09
Attachment: Original PrimeTime Champs Afterschool Enrichment Initiative Agreement 08-09.pdf
Attachment: Original PrimeTime Champs Afterschool Enrichment Initiative Appendix A B & C 08-09.pdf
Attachment: Original PrimeTime Champs Afterschool Enrichment Initiative Proposed Sites 08-09.pdf
Attachment: Amended PrimeTime Champs Afterschool Enrichment Initiative Appendix C 08-09.pdf
Attachment: Champs Amended Award Agreement.pdf
Attachment: Legal Review.pdf
Attachment: Champs Amended Budget Appendix A.pdf
Attachment: Original PrimeTime Champs Afterschool Enrichment Initiative Data Panel 08-09.pdf
Charter Schools

11. CS1 - Fifth Amendment to the Charter for Chancellor Charter School at Lantana
Attachment: Exhibit A - Chancellor.pdf
Attachment: Legal Checklist - Chancellor.pdf
Attachment: Data Panel - Chancellor.pdf
Agreements/Contracts

12. AC1 - 2009-10 Interinstitutional Articulation Agreement
Attachment: QAAC1.pdf
Attachment: 2009-10 Interinstitutional Articulation Agreement Legal Checklist.pdf
Attachment: 2009-10 Interinstitutional Articulation Agreement Data Panel.pdf
Attachment: 2009-10 Interinstitutional Articulation Agreement.pdf
13. AC2 - K-12 Virtual School Program Curriculum and Materials Agreement
Attachment: QAAC2.pdf
Attachment: K-12 Virtual School Checklist 2010.pdf
Attachment: K-12 Virtrual School Program Curriculum And Materials Agreement 2010.pdf
14. AC3 - Florida Virtual School Connections Academy Contract for K-8 Virtual School Services for 2009- 2010 School Year
Attachment: QAAC3.pdf
Attachment: Connections Academy Checklist.pdf
Attachment: Conncetion Academy Contract 2010.pdf
15. AC4 - Educational Options Contract Amendment
Attachment: QAAC4.pdf
Attachment: Language Arts 6-8.pdf
Attachment: English I Lesson.pdf
Attachment: Ed Options Amendment with Ed Opts signature.pdf
Attachment: Ed Opts Legal Checklist and Amendment.pdf
Attachment: Ed Opts letter.pdf
Attachment: Virtual Ed Half-Credits 2007 School Year Data Panel v3.pdf
Attachment: Ed Options Invoice 0913470.pdf
Attachment: Ed Opts contract for second purchase.pdf
16. AC5 - FY2010 SpringBoard Subscription Agreement
Attachment: FY10 SpringBoard Agreement.pdf
Attachment: QAAC5.pdf
Attachment: Legal Checklist FY10 SpringBoard.pdf
Attachment: Data Panel SpringBoard.pdf
17. AC6 - SpringBoard Subscription Agreement Amendment 1
Attachment: Data Panel SpringBoard Subscription Amendment 1.pdf
Attachment: Legal Checklist - SpringBoard Amendment.pdf
Attachment: SpringBoard Amendment 1.pdf
18. AC7 - College Board Professional Development Agreement Amendment #1
Attachment: Data Panel - College Board PD Amendment.pdf
Attachment: College Board Amendment 1.pdf
Attachment: Legal Checklist - College Board Amendment.pdf
Personnel

19. PD1 - Personnel Agenda
Attachment: June 3 Agenda.pdf
School Police

20. SP1 - Consider Approval of the Agreement to Provide Law Enforcement Services and Alarm Monitoring at South Tech Charter Academy, Inc.
Attachment: Contract Review Checklist South Tech FY10.pdf
Attachment: South Tech Data Panel FY10.pdf
Attachment: LE Service Agmt for South Tech FY10.pdf
Labor Agreements/Contracts

21. LA1 - WAIVER AND MOU between the School District and CTA
Attachment: MOU on Continuing the Report Card Waiver at SD Spady ES.pdf
22. LA2 - Waiver Request and MOU between the School District and CTA
Attachment: MOU on Extending Length of a teacher's Work Day at UB Kinsey Palmview ES.pdf
Planning (Now Planning and Real Estate)

23. PL1 - Interlocal Agreement Between the School District of Palm Beach County Board and Greater Boca Raton Beach and Park District
Attachment: QAPL1.pdf
Attachment: Boca MS ILA Contract Checklist.pdf
Attachment: Boca MS ILA Redline Copy.pdf
Attachment: Boca MS ILA.pdf
24. PL3 - Interlocal Agreement with the Town of Jupiter
Attachment: Jupiter HS Landscaping Plans.pdf
Attachment: Jupiter ILA Landscape Contract Review Sheet.pdf
Attachment: JupiterILA.pdf
Planning and Real Estate

25. RE 1 West Central Communities Elementary School (03-W) - Approve Grant of Easement
Attachment: RE 1 Exhibit A.pdf
Attachment: RE 1 Exhibit B.pdf
Attachment: RE 1 Exhibit C.pdf
Attachment: RE 1 Exhibit A1.pdf
Attachment: RE 1 Checklist.pdf
26. RE 2 Palm Beach County Sheriff's Office Summer Camp
Attachment: RE 2 Exhibit A, A1.pdf
Attachment: RE 2 Exhibit B, B1.pdf
Attachment: RE 2 Exhibit C.pdf
Maintenance

27. M1 Comprehensive Safety Inspection Report
Attachment: QAM1.pdf
Attachment: CSIR's By Type C and M.pdf
Attachment: Charts.pdf
Attachment: 2009 Facility Summary.pdf
Purchasing

28. P1 Certified Athletic Trainers - Standard Contract
Attachment: P1 CAT Legal Checklist.pdf
Attachment: P1 CAT Standard Contract.pdf
Attachment: P1 CAT Standard Per Diem Contract.pdf
Attachment: P1 CAT Contract Addendum.pdf
29. P4 Internet Purchasing Solicitation Administration RFP 09C-015D
Attachment: P4 09C 015D Original RFP.pdf
Attachment: P4 09C 015D Mailing List.pdf
Attachment: P4 09C-015D BidSync Legal Checklist.pdf
Attachment: P4 09C 015D Tabulation.pdf
Attachment: P4 09C- 015D BidSync Contract.pdf
Purchasing/Construction

30. CP-1 New and Renewal of Prequalified Vendors
Attachment: Renewal Vendors 6-3-09.pdf
Attachment: Current Prequalified Vendors 6-3-09.pdf
Attachment: New Vendors 6-3-09.pdf
31. CP-4 Amend the CM Agreement for Seminole Trails Elementary School Classroom Addition
Attachment: Sem Trails Site Plan.pdf
Attachment: QACP4.pdf
Attachment: Horus-Seminole Trails Bene.pdf
Attachment: Seminole Trails Exhibit A from Ed Spec.pdf
Attachment: Seminole Site Plan.pdf
Attachment: Seminole Trails GMP Exh Z 5.6.09.pdf
Attachment: Seminole Trails Data Panel.pdf
Attachment: Horus PPE.pdf
Attachment: First Amendment Seminole Trails ES -Horus Construction.pdf
Attachment: Seminole Facility Summary.pdf
Attachment: HorusSeminoleExeAgreement.pdf
Attachment: Checklist-Seminole Trails-CP-4 06-03-09 Board.pdf
Attachment: Seminole Trails CSA Table August 2008.pdf
Budget

32. B 1 Budget Amendments - April 2009
Attachment: April 2009 Amendments.pdf
Financial Management

33. FM1 Tangible Personal Property Disposal Report
Attachment: TPP Disposition Report_2009-03-31 (2).pdf
34. FM2 Financial Statements
Attachment: FS - FINAL 4-30-2009.pdf

Naming of Schools
35. Renaming Lake Shore Annex
Attachment: SAC Meeting Minutes.pdf

Motions:
I recommend that the School Board approve Cross Roads Academy as the new name for Lake Shore Annex.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Debra Robinson
Frank Barbieri- Aye
Monroe Benaim- Not Present
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Student Government Report
36. Student Government Representative - None

Delegations\Individual Appearances
37. Elected Officials: None
38. Delegations: None
39. Agenda Item Speakers: Jan Porter; Robert Halperin; Debra Nash Utterback; Marcia Andrews

Committee Reports
40. None

Approval of Consent Agenda
41. Consent Agenda


Motions:
I recommend the Board approve the consent agenda as submitted.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Carrie Hill
Frank Barbieri- Aye
Monroe Benaim- Not Present
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Unfinished Business
42. None

Policy Review
43. None

Legal Review
44. None

Expulsions
45. None

New Business
Agreements/Contracts

46. AC8 - Interagency Agreement with Children's Services Council of Palm Beach County
Attachment: Agreement.pdf
Attachment: checklist.pdf
Attachment: data panel.pdf

Motions:
I recommend approval of the Interagency Agreement between the School Board of Palm Beach County and Children’s Services Council of Palm Beach County Concerning Student Information and authorize the Superintendent or designee to sign all documents related to the Agreement which are required for implementation. There is good to add this item to the agenda on the basis that: 1) the current agreement with CSC expires on June 30, 2009, 2) the next Board meeting is July 15, 2009, 3) it is necessary to approve the 2009 agreement prior to the expiration of the current agreement in order to ensure that the parties are in compliance with applicable law and policies as they share confidential student educational information. - PASS
 
Vote Results
Motion: Sandra Richmond
Second: Paulette Burdick
Frank Barbieri- Aye
Monroe Benaim- Not Present
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Personnel

47. PD2 - Job Descriptions
Attachment: CIP Staff Realignment.pdf
Attachment: QAPD2.pdf
Attachment: QAPD2.pdf
Attachment: Microsoft Word - Job Desc 6-3-09.pdf

Motions:
I recommend the Board approve the job descriptions as submitted.-
 
Vote Results
Motion: Debra Robinson
Second: Sandra Richmond
Carrie Hill-
Sandra Richmond-
Debra Robinson-
Frank Barbieri-
Monroe Benaim- Not Present
Paulette Burdick-
Bill Graham-



Motions:
Motion to postpone item to time certain of July 1, 2009.- FAIL
 
Vote Results
Motion: Sandra Richmond
Second: Paulette Burdick
Frank Barbieri- Not Present
Monroe Benaim- Nay
Paulette Burdick- Aye
Bill Graham- Nay
Carrie Hill- Nay
Sandra Richmond- Aye
Debra Robinson- Nay



Motions:
I recommend the Board approve the job descriptions as submitted.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Sandra Richmond
Debra Robinson- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Paulette Burdick- Nay
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye

48. PD3 - First Personnel Addendum
Attachment: June 3 Addendum.pdf

Motions:
I recommend the School Board the Personnel Addendum as submitted.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Debra Robinson
Frank Barbieri- Not Present
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

49. PD4 - Second Personnel Addendum
Attachment: June 3 Addendum #2.pdf

Motions:
I recommend the School Board approve the Personnel Addendum #2 as submitted.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Debra Robinson
Frank Barbieri- Not Present
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Planning (Now Planning and Real Estate)

50. PL2 - Interlocal Agreement with City of Pahokee
Attachment: Pahokee Water Line ILA.pdf
Attachment: Larrimore Water Line ILA Contract Review Checklist.pdf
Attachment: QAPL2.pdf

Motions:
I recommend the School Board approve the Interlocal Agreement (ILA) between the City of Pahokee and the School Board of Palm Beach County for the installation, dedication, and maintenance of a water line to accommodate the New Pahokee High School Stadium and the Pahokee Area Middle School (03-MM), and authorize the Chairman and Superintendent to sign all necessary documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Not Present
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Program Management

51. PM1 Pahokee High School Stadium Project Modification
Attachment: Pahokee HS Stadium Capacity Utilization Table.pdf
Attachment: Pahokee HS Stadium Data Panel.pdf
Attachment: Pahokee HS Stadium Site Plan.pdf
Attachment: Pahokee HS Stadium Budget History.pdf

Motions:
I recommend the School Board approve Project Modifications in the amount of $34,170.00 to Schenkel & Shultz, Inc. for the Pahokee High School Stadium Project #1771-8275, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Monroe Benaim
Frank Barbieri- Not Present
Monroe Benaim- Aye
Paulette Burdick- Nay
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

52. PM2 Carver Middle School Project Modification
Attachment: QAPM2.pdf
Attachment: QAPM2.pdf
Attachment: Carver MS Capacity Utilization Table.pdf
Attachment: Carver MS Facility Space Summary.pdf
Attachment: Carver MS Site Plan.pdf
Attachment: Carver MS Data Panel.pdf
Attachment: Carver MS Budget History.pdf

Motions:
I recommend the School Board approve Project Modifications in the amount of $95,156.00 to Harvard Jolly, Inc. for Carver Middle School Addition Project #2041-8307, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Carrie Hill
Frank Barbieri- Not Present
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

53. PM3 Lake Worth Middle School Project Modification
Attachment: QAPM3.pdf
Attachment: Lake Worth MS Budget History.pdf
Attachment: Lake Worth MS Site Plan.pdf
Attachment: Lake Worth MS Data Panel.pdf
Attachment: Lake Worth MS Capacity Utilization Table.pdf
Attachment: Lake Worth MS Facility Space Summary.pdf

Motions:
I recommend the School Board approve Project Modifications in the amount of $102,076.00 to Harvard Jolly, Inc. for Lake Worth Middle School Addition Project #2131-8307, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Not Present
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Purchasing

54. P2 Florida Education Purchasing Consortium
Attachment: P2 Attachment 4 Interlocal Participation Agreement.pdf
Attachment: P2 Attachment 3 Bylaws of the FL Purchasing Consortium.pdf
Attachment: P2 Attachment 5 Organizational Interlocal Agreement.pdf
Attachment: P2 Attachment 2 FL School Board Association Memo.pdf
Attachment: P2 Attachment 6 FL School Board of Directors.pdf
Attachment: P2 Attachment 1 FL Education Purchasing Consortium Flyer.pdf

Motions:
Motion to postpone item to a time certain of July.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Aye
Monroe Benaim- Not Present
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

55. P3 Request for Additional Funds for the Banking Services Contract
Attachment: P3 Bank of America Beneficial Interest.pdf
Attachment: P3 Bank of America Agreement.pdf
Purchasing/Construction

56. CP-2 Request for Additional Funds Architectural Services on Continuing Contract


Motions:
I recommend the School Board approve additional funds in the amount of $100,000.00 for Architectural Services on Continuing Contract with BRPH Architects-Engineers, Inc., M.P.A. Architects, Inc., Pierce, Goodwin, Alexander & Linville, Inc., and Zyscovich, Inc., and authorize the Superintendent and Board Chairman to finalize and sign all required documents.- FAIL
 
Vote Results
Motion: Debra Robinson
Second: Monroe Benaim
Frank Barbieri- Not Present
Monroe Benaim- Aye
Paulette Burdick- Nay
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Nay
Debra Robinson- Nay

57. CP-3 Request for Additional Expenditure for Value Engineering and Construction Estimating on Continuing Contract


Motions:
I recommend the School Board approve an additional expenditure in the amount of $140,000.00 with Post, Buckley, Schuh & Jernigan, Inc. for Value Engineering and Construction Estimating Services on Continuing Contract, and authorize the Superintendent and Board Chairman to finalize and sign all required documents.-
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Not Present
Monroe Benaim-
Paulette Burdick-
Bill Graham-
Carrie Hill-
Sandra Richmond-
Debra Robinson-



Motions:
Amended Motion to reduce from $140,000 to $102,000 to only pay for the incurred encumberances in this project.- FAIL
 
Vote Results
Motion: Paulette Burdick
Second: Sandra Richmond
Frank Barbieri- Not Present
Monroe Benaim- Nay
Paulette Burdick- Aye
Bill Graham- Nay
Carrie Hill- Nay
Sandra Richmond- Nay
Debra Robinson- Nay



Motions:
I recommend the School Board approve an additional expenditure in the amount of $140,000.00 with Post, Buckley, Schuh & Jernigan, Inc. for Value Engineering and Construction Estimating Services on Continuing Contract, and authorize the Superintendent and Board Chairman to finalize and sign all required documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Not Present
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Non-Agenda Speakers
58. Lauren Jorgenson; Dr. Melanie Bone; Deborah Bean; Elizabeth Priegues; Katharine Priegues; Marcia Andrews; Jan Porter; Lucy Donn; Carly Hall

Board Discussion Item
Adjourn
59. 7:10 p.m.






Secretary

Chair