e-agenda.NET

School Board Meeting
January 20, 2010


Call to Order
1. 5:02 p.m.

Pledge of Allegiance
2. The Pledge of Allegiance and National Anthem were led by: Boynton Beach Charter School Chorus

Opening Remarks
3. Dr. Benaim welcomed everyone.

Minutes: Dr. Benaim led a moment of silence for the victims of the earthquake in Haiti and called on Dr. Richmond to make comments regarding Martin Luther King Jr. and the recent holiday.

Approve Board Minutes
4. None

Board Member Disclosures
5. None

Presentations
6. William T. Dwyer High-State Football Champions
7. Glades Sculpture Project
8. Santaluces High-State Bowling Champions
9. Autism Speaks
10. Outstanding Student, Adult and Senior Volunteers
11. NFL PLAY 60 Community Blitz

Consent
Charter Schools

12. CS1 - Consider Denial of Florida High School for Accelerated Learning Palm Beach County
Attachment: Exhibit A - FL HS for Accel Learn PB County.pdf
Attachment: Exhibit D - FL HS for Accel Learn PB County.pdf
Attachment: Exhibit B - FL HS for Accel Learn PB County.pdf
Attachment: Exhibit C - FL HS for Accel Learn PB County.pdf
Attachment: Exhibit E - FL HS for Accel Learn PB County.pdf
Attachment: Exhibit F - FL HS for Accel Learn PB County.pdf
Attachment: Exhibit G - FL HS for Accel Learn PB County.pdf
13. CS2 - Consider Denial of Florida High School for Accelerated Learning West Palm Beach
Attachment: Exhibit E - FL HS for Accel Learn WPB.pdf
Attachment: Exhibit A - FL HS for Accel Learn WPB.pdf
Attachment: Exhibit C - FL HS for Accel Learn WPB.pdf
Attachment: Exhibit D - FL HS for Accel Learn WPB.pdf
Attachment: Exhibit G - FL HS for Accel Learn PB County.pdf
Attachment: Exhibit B - FL HS for Accel Learn WPB.pdf
Attachment: Exhibit F - FL HS for Accel Learn WPB.pdf
Agreements/Contracts

14. AC1 - Cooperative Agreement between Nova Southeastern University and the School District of PBC
Attachment: Nova Southeastern University Checklist.pdf
Attachment: Nova Southeastern University Contract.pdf
Attachment: Nova Southeastern University Data Panels.pdf
15. AC2 - Cooperative Agreement with SP Behavioral, LLC, DBA Sandy Pines
Attachment: Sandy Pines Business Assoc Agreement.pdf
Attachment: Sandy Pines Cooperative Agreement.pdf
Attachment: Sandy Pines Data Panel.pdf
Attachment: Sandy Pines Contract Review Checklist.pdf
16. AC3 - SAT Agreement with the College Board
Attachment: Palm Beach FY10 SAT Agreement REVISED FINAL 1_15_10 Legal Checklist.pdf
Attachment: Palm Beach FY10 SAT Agreement REVISED FINAL 1_15_10 with Legal Approval.pdf
Attachment: SAT Agreement with the College Board.pdf
Attachment: Data Panel Key Result 6 Five Year Trends - SAT Participation.pdf
Attachment: Data Panel Key Result 6 Five Year Trends - SAT Performance.pdf
Personnel

17. PD1 - Personnel Agenda
Attachment: January 20 Agenda.pdf
Attachment: Jan20AgendaSeparationCounts.pdf
Transportation

18. T1 Contracted Individual Transportation
Attachment: Contracted Transp Attchmnt 1-20-2010.pdf
Program Management

19. Project Modification Chart - FYI Informational Chart ONLY
Attachment: PM Chart.pdf
20. PM-1 West Central Communities Elementary School (03-W) Project Modification
Attachment: West Central Communities ES Budget History.pdf
Attachment: West Central Communities ES Facility Space Summary.pdf
Attachment: QAPM1.pdf
Attachment: West Central Communities ES Capacity Utilization Table.pdf
Attachment: West Central Communities ES Site Plan.pdf
Purchasing

21. P1 Court Reporting Services ITN 10C-006D
Attachment: P1 Official Court Reporting Services Legal Checklist.pdf
Attachment: P1 10C 006D Vendor List.pdf
Attachment: P1 10C 006D Price Sheet for Mudrick Court Reporting.pdf
Attachment: P1 Mudrick Court Reporting Contract.pdf
Attachment: P1 Official Court Reporting Services Contract.pdf
Attachment: P1 Mudrick Court Reporting Beneficial Interest.pdf
Attachment: P1 10C 006D Tabulation.pdf
Attachment: P1 10C 006D Original ITN.pdf
Attachment: P1 Mudrick Legal Checklist.pdf
Attachment: P1 10C 006D Price Sheet for Official Court Reporting Services.pdf
22. P3 Maintenance of Fire Alarm Systems - SimplexGrinnell LP
Attachment: P3 SimplexGrinnell Maintenance Agreement.pdf
Attachment: P3 SimplexGrinnell Sole Source Solicitation 10SS 5S.pdf
Attachment: P3 SimplexGrinnell Sole Source Tabulation.pdf
23. P4 Online Ticket Sales and Service Software RFP 10C-007DH
Attachment: P4 10C 007DH Original RFP.pdf
Attachment: P4 10C 007DH Vendor List.pdf
Attachment: P4 10C 007DH Legal Checklist.pdf
Attachment: contract.pdf
Attachment: P4 10C 007DH Award Tabulation.pdf
Attachment: P4 10C 007DH Prior Artisans Beneficial Interest.pdf
Attachment: P4 10C 007DH Prior Artisans Contract.pdf
Attachment: P4 10C 007DH Prior Artisans Beneficial Interest.pdf
Purchasing/Construction

24. CP-1 New and Renewal of Prequalified Vendors
Attachment: Renewal Vendors 01-10-2010.pdf
Attachment: Increase of Bonding 01-20-2010.pdf
Attachment: Current Prequalified Vendors 01-10-2010.pdf
Attachment: New Vendors 01-20-2010.pdf
25. CP-2 Renewal of Underground Utility Locating Services Contract
Attachment: HighTech UGU ExeAgr w1stAmend.pdf
Attachment: High Tech-2nd Amendment to Continuing Contract Checklist 1-20-10 Board.pdf
Attachment: HIgh Tech Beneficial.pdf
Attachment: SECOND AMENDMENT UNDERGROUND UTILITY.pdf
Attachment: UGU RFP.pdf
Professional Services

26. PS 1 Professional Services Agreement with Dr. Kenneth Brown Consulting LLC
Attachment: QAPS1.pdf
Attachment: Dr Kenneth Brown Agreement.pdf
Attachment: Dr Kenneth Brown Legal Checklist.pdf
Budget

27. B2 - Superintendent's Efficiency & Effectiveness Awards (SEEA)
Attachment: Suggestion 2009-005.pdf
Attachment: 2009-005 Grudzien Evaluation.pdf
Financial Management

28. FM1 November Interim Financial Statements
Attachment: FS - FINAL 11-30-2009.pdf

Naming of Schools
29. None

Student Government Report
30. None

Delegations\Individual Appearances
31. Elected Officials: None
32. Delegations

Minutes: Robert Dow; Chuck Ridley; Leah Gaines; Jose Uval.
33. Agenda Item Speakers

Minutes: Gary Mitten; Jan Porter; Marcia Andrews; Christina Howley.

Approval of Consent Agenda
34. Consent Agenda Approval


Motions:
I recommend the Board approve the consent agenda as submitted.- PASS
 
Vote Results
Motion: Carrie Hill
Second: Paulette Burdick
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye
Frank Barbieri- Aye



Motions:
Motion to Reconsider Vote on Consent Agenda and vote after the Board takes public comments.- PASS
 
Vote Results
Motion: Bill Graham
Second: Carrie Hill
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye



Motions:
I recommend the Board approve the consent agenda as submitted.- PASS
 
Vote Results
Motion: Bill Graham
Second: Paulette Burdick
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Commitee Reports
35. Audit Committee Report - None
36. Construction Oversight and Review Committee (CORC):

Minutes: Mr. Sanches announced that CORC approved all items on the agenda this evening at their last meeting.
37. Finance Committee Meeting: None
38. ISSOC Report:

Minutes: 

Mr. Sanches provided an update of referendum funds stating that the money is at 104.2% of the projections and reviewed items discussed at the last ISSOC meeting.  Mr. Sanches stated that the referendum sunsets at the end of this calendar year.

39. Superintendent's Report:

Minutes: Dr. Johnson outlined events since the last School Board Meeting.

Unfinished Business
40. None

Policy Review
41. None

Legal Review
42. None

Expulsions
43. None

New Business
Agreements/Contracts

44. AC4 - College Board District Diagnostic Agreement
Attachment: QAAC4.pdf
Attachment: Data Panel SAT and AP Performance and Participation.pdf
Transportation

45. T2 Consider Disposal of Salvage and Surplus Vehicles
Attachment: QAT2.pdf
Attachment: Surplus Vehicles 1-20-10.pdf

Motions:
I recommend the School Board authorize the disposal of salvage and surplus vehicles.-
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri-
Monroe Benaim-
Paulette Burdick-
Bill Graham-
Carrie Hill-
Sandra Richmond-
Debra Robinson-



Motions:
Motion to Postpone Item- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Real Estate

46. RE-1 Wellington E.S. Approve Right-of-Way
Attachment: Exhibit A.pdf
Attachment: Exhibit B.pdf
Attachment: QARE1.pdf
Attachment: Right of Way Deed.pdf
Attachment: checklist.pdf
Attachment: QARE1.pdf

Motions:
I recommend the School Board approve the dedication of the 994 square feet (0.023 acres), more or less, right-of-way from the School Board of Palm Beach County to the Village of Wellington for the additional right-of-way needed for a right turn lane on Big Blue Trace; and authorize the Chairman and Superintendent to sign all necessary documents.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Sandra Richmond
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

47. RE-2 Palm Beach Lakes High School Campus Expansion
Attachment: Exhibit A-1 PBL.pdf
Attachment: Agreement for Sale and Purchase.pdf
Attachment: QARE2.pdf
Attachment: QARE2.pdf
Attachment: checklist.pdf
Attachment: Exhibit A.PBL.pdf
Attachment: Exhibit B.PBL.pdf
Purchasing

48. P2 Maintenance of Fire Alarm Systems - Siemens Building Technologies, Inc.
Attachment: P2 Siemens Maintenance Agreement.pdf
Attachment: P2 Siemens Sole Source Solicitation 10SS 4S.pdf
Attachment: P2 Siemens Sole Source Tabulation.pdf

Motions:
I recommend approval of the comprehensive maintenance/service agreement by Siemens Building Technologies, Inc. for the Siemens Fire Alarm Systems located throughout the School District in the amount of $360,000 for the three (3) year period of March 1, 2010 through February 28, 2013. - PASS
 
Vote Results
Motion: Sandra Richmond
Second: Paulette Burdick
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Consultant Contracts

49. PS 2 Master Professional Services Agreements for Afterschool Programming
Attachment: Afterschool Programming Agreements 1.pdf
Attachment: After School Programming Data Panel.pdf
Attachment: Afterschool Programming Legal Checklists.pdf
Attachment: Afterschool Programming Agreements 2.pdf

Motions:
I recommend award of the Master Professional Service Agreements for After School Programming effective January 21, 2010 through June 30, 2010 and authorize the Superintendent and Board Chairman to sign all needed documents.- PASS
 
Vote Results
Motion: Bill Graham
Second: Paulette Burdick
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Budget

50. B1 Budget Amendments - November 2009
Attachment: QAB1.pdf
Attachment: November 2009 Amendments.pdf

Motions:
I recommend the School Board approve budget amendments for FY 2010.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Bill Graham
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Non-Agenda Speakers
51. Time Certain 7:00 p.m. (OR Upon Conclusion of the Meeting; whichever comes first)

Minutes: 

Mike Dowling; Thomas Hawkins; Sarah Cauresma; Susan Petosa; Andy Goldstein; Debbie Block; Jan Porter; Thomas Whatley; Alwynne Lamp; Bennie Ethridge; Cheryl Bollinger; Daryl Hall; Janice Kerber; Christina Howley; Sophia Youngberg.

Motion by Robinson/Burdick to continue taking non-agenda speakers followed by Board Discussion items was unanimously approved.

Peter Kimball; Rita Solnet; Lisa Goldman; Diane Hanfmann; Mark Turnball; Vince Rogers; Michael Idoni; Lisa Nippert; Harris Slepian; Dianne DeWolfe; Richard Madigan; John Stalluto; Marcia Andrews; Dr. Kathy Gundlach.


Board Discussion Item
52. Barbieri - Response to Non-Agenda Speakers

Minutes: 

Mr. Barbieri recommended the Board institute a policy to develop a response mechanism for non-agenda speakers.  Mr. Barbieri further suggested that possibly someone in administration would take notes of the questions asked and staff would respond.

Dr. Richmond provided several options such as members of the public would fill out a card with their question and staff would respond by posting the question and answer on our web site.

Dr. Robinson stated that if we used the card mechanism the question and answer would be part of the minutes. 

Ms. Hill stated that we could also treat the questions at the meetings as public records requests.

Mr. Harris provided a legal opinion that if the issue is not involving a child there would not be a problem but if it involves a student it should be protected.

Mr. Barbieri requested the right as a Board Member to respond to speakers at the end of non-agenda speakers and Dr. Benaim stated that any Board Member can have a Point of Personal Privilege and make comments at any time during a meeting but agrees that a more formal approach on behalf of the Board would be preferred.

Ms. Hill cautioned the Board regarding commenting on negotiation issues.

Mrs. Burdick suggested that Ms. Killets take notes and the Superintendent respond at the following meeting during the Superintendent's report as well as posting the questions and answers on the web.

Mr. Barbieri would like administration to come back with a formal procedure.

Dr. Johnson summarized the Board's discussion stating that he will respond to questions during his Superintendent's report as well as posting the questions and answers on line.

Ms. Hill requested questions from tonight be answered at next Wednesday's meetings by the Superintendent.

53. Barbieri - Response to Emails

Minutes: Mr. Barbieri stated that he requested the Board Office implement some type of automatic response to the public when they send an email to the Board Office email address and this has been take care of.  Mr. Barbieri thanked the Board Office staff for addressing this issue.
54. Robinson - AMFA

Minutes: 

Dr. Robinson requested that the Board have a workshop regarding Achievement Matters for All and prioritize the action steps for this plan.  Dr. Robinson also stated that two years ago the Coalition met with administration and they agreed that the AMFA document would always be a part of the Academic Plan and at this time it is not.  Dr. Robinson requested that this be a stand alone report.

Dr. Richmond requested that this be a separate meeting prior to the Academic Business Plan meeting in March.

The Board agreed.

55. Barbieri - Meeting Calendar on District Web-Site

Minutes: Mr. Barbieri discussed the meeting calendar on the district web-site stating that it was not the same as it was on the old web-site and thanked the Board Office for getting this corrected prior to the meeting tonight.
56. Burdick - Policies 3.05 and 3.19 and the EEO Statement

Minutes: 

Mrs. Burdick discussed Policies 3.05 and 3.19 and the need to have the EEO Statement consistent with our website so that the policies and statement are consistent in prohibiting discrimination based on sexual orientation, gender identity, and expression.

Board Members agreed to have legal review.

57. Burdick - Affordable Housing Grant

Minutes: 

Mrs. Burdick stated that Palm Beach County received a 50 million dollar Affordable Housing Grant and requested the Superintendent contact the County for additional information, then work with the CTA and other bargaining units to see how we can promote the program for our employees.  We know that Palm Beach County's housing has been unaffordable to most.  Now is the time when housing values are down and a 50 million dollar grant has become available. 

Board Members agreed.

58. Graham - K-2 Departmentalization, FCAT "Blackout" and Field Trips

Minutes: 

Mr. Graham requested that the Board discuss K-2 Departmentalization, FCAT "Blackout" and Field Trips with regard to putting extra resources towards that group of students (K-2) during that period of time. 

Mr. Barbieri agreed and requested that as the Academic Team is looking at academic changes, K-2 teachers be involved in giving input, not just Principals.

Dr. Robinson and Dr. Richmond both agreed that the field trip issue is a great idea.

Dr. Robinson further suggested the Board schedule a time to talk about FCAT and all aspects of it to ensure everyone is on the same page. 

Dr. Benaim requested staff schedule a Workshop regarding FCAT and Mr. Barbieri asked that Mr. Crawford be included in the FCAT discussion.


Adjourn
59. 8:50 p.m.


Motions:
Motion to adjourn at 8:50 p.m.- PASS
 
Vote Results
Motion: Carrie Hill
Second: Bill Graham
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye







Secretary

Chair