e-agenda.NET

School Board Meeting
January 19, 2011


Call to Order
1. 5:10 p.m.

Roll Call
2. Attendance

Pledge of Allegiance
3. Pledge Allegiance to the Flag and the National Anthem

Opening Remarks
4. Chairman Frank Barbieri

Minutes: Board Members highlighted various school activities and awards as well as events they have participated in over the last month.

Approve Board Minutes
5. None

Board Member Disclosures
6. None

Presentations
7. Sunshine State Scholars
8. Outstanding Student, Adult and Senior School Volunteers
9. National Girls and Women In Sports Day
Attachment: National Girls and Women in Sports Day-Jan 2011.pdf

Motions:
I recommend the School Board of Palm Beach County proclaims February 2, 2011, as National Girls and Women in Sports Day and encourage girls to participate in sports activities in school and at home. - PASS
 
Vote Results
Motion: Chuck Shaw
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

10. School District United Way Campaign
11. Megan Pino-Wendy's Florida High School Heisman Award Winner
12. Boca Raton Community High Teacher Jonathan Benskin

Consent
Grants

13. G1 - Atlantic High School - Mary and Robert Pew Public Education Fund Grant
Attachment: Atlantic High Data Panel.pdf
Agreements/Contracts

14. AC1 - My Florida Market Place Order #A31C7F Contract from Palm Beach County Health Department
Attachment: My Florida Market Place Order #A31C7F Contract.pdf
Attachment: Pages from My Florida Market Place Order #A31C7F Contract Legal Sign Off.pdf
Attachment: DOH SWAT Data Panel 2011.pdf
15. AC2 - Cooperative Agreement with Gulfstream Goodwill, Inc.
Attachment: Goodwill Cooperative Agreement 2011.pdf
Attachment: QAAC2.pdf
Attachment: Goodwill 120710.pdf
Attachment: QAAC2.pdf
Attachment: Data PanelGulfstream Goodwill1213.pdf
16. AC3 - Service to Science Initiative: Building Evaluation Capacity for Evidence-Based Interventions Mini-Subcontract Application
Attachment: Abstract 11-5-10.pdf
17. AC4 - South Florida Fair and Palm Beach County Expositions, Inc. License Agreement
Attachment: Contract Review Checklist.pdf
Attachment: QAAC4.pdf
Attachment: License Agreement.pdf
Attachment: Request for Document Approval by Legal Services.pdf
Personnel

18. PD1 - Personnel Agenda
Attachment: January 19 Agenda.pdf
Attachment: Jan19AgendaSeparationCounts.pdf
Transportation

19. T1 Contracted Individual Transportation
Attachment: QAT1.pdf
Attachment: Contracted Transp Attchmnt - 1-19-11.pdf
Real Estate

20. RE-1 Mutual Use of Facilities Agreement with the City of Pahokee
Attachment: Interlocal Agreement.pdf
Attachment: checklist.pdf
21. RE-3 Sunset Palms ES Traffic Signal Right-of-Way
Attachment: QARE3.pdf
Attachment: Exhibit A.pdf
Attachment: Perpetual Right of Way Easement.pdf
Attachment: checklist.pdf
22. RE-4 Joseph Littles-Nguzo Saba Lease of Old Inlet Grove High School
Attachment: Exhibit B-2.pdf
Attachment: checklist.pdf
Attachment: QARE4.pdf
Attachment: Amendment to Lease Agreement.pdf
Attachment: Exhibit A.pdf
Attachment: QARE4.pdf
Attachment: Exhibit B-1.pdf
Attachment: Exhibit B.pdf
23. RE-5 First Amendment to Agreement with Edwards, Angell, Palmer & Dodge
Attachment: Beneficial Interest 010411.pdf
Attachment: QARE5.pdf
Attachment: Amendment 1.pdf
Attachment: Checklist Amendment 010311.pdf
Attachment: Evaluation 010311.pdf
Purchasing/Construction

24. CP-1 New and Renewal of Prequalified Vendors
Attachment: New Prequalified Vendors 12-15-2010.pdf
Attachment: Current Prequalified Vendors December 15, 2010.pdf
Attachment: Renewal Vendors 12-15-2010.pdf
Financial Management

25. FM1 - November 2010 Interim Financial Statements
Attachment: FS - FINAL 11-30-2010.pdf
26. FM2 - Monthly Purchasing Report - November
Attachment: QAFM2.pdf
Attachment: Bid Expenditure Report Final November- Including Consultants.pdf - Adobe Acrobat Pro.pdf
Attachment: QAFM2.pdf

Naming of Schools
27. None

Student Government Report
28. Student Representative Jordan Cohen

Minutes: 

County Council update:  Anti-Bullying Campaign begins next week.


Delegations\Individual Appearances
29. Elected Officials: None
30. Delegations

Minutes: Clarissa Longena; Claudia Kirk Bartow; Robert Dow.
31. Agenda Item Speakers

Minutes: 

Motion by Robinson/Andrews to place a recognition of School Food Service workers on a future agenda.

The following members of the audience addressed the Board:  Peter Kimball; Christina Howley; Amy Zickerman; Darlene Staley; Betty Dawson; Deloris Smart; Michael Howard; Gary Mitten.


Commitee Reports
32. Audit Committee Report

Minutes: 

Cindy Adair presented the following from the last Audit Committee Meeting:  Audit findings regarding timeliness and implementation of PeopleSoft System which reflected an improvement; reviewed proposed consulting agreement for the previous CAO audit including the scope of work.

Gregory Daniels, a member of the Audit Committee, discussed the structure of the Audit Department and the need for more resources and staff stating that he will return in 30 days with a staffing recommendation.

Board Members requested information regarding the staffing and resources as well as independence of the Audit Department to handle internal investigations.

Motion by Shaw/Robinson to take item A1 out of order was unanimously approved.

33. Construction Oversight and Review Committee Report (CORC)

Minutes: 

Lew Doctor presented the following from the last CORC Meeting:  Review, discussion and approval of items on the agenda this evening; new member on CORC; re-elected Chair and Vice Chair of committee; held a lengthy discussion regarding Boca Raton pool construction.

Motion by Robinson/Brill to take discussion item on Boca pool immediately following the non-agenda speakers.

34. Finance Committee - None
35. Superintendent's Report

Minutes: The Superintendent presented the following events since the last meeting:  Opening of program for 2 year olds at Highland Elementary School; thanked Ron Allen for the program last Friday night; announced that staff is continuing to work diligently with the community regarding the issue of class size reduction ideas.

Approval of Consent Agenda
36. Consent Agenda


Motions:

I recommend the Board approve the consent agenda as submitted.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Unfinished Business
37. None

Policy Review
38. None

Legal Review
39. None

Expulsions
40. None

New Business
Personnel

41. PD2 - Personnel Addendum
Attachment: January 19 Addendum.pdf
Attachment: QAPD2.pdf

Motions:

The personnel actions occured after the initial personnel agenda was prepared and need Board approval.

I recommend the Board approve the personnel agenda as submitted.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Audit Department

42. A1 - Approval of Audit re: Hernandez
Attachment: PBCSC Consultant Agreement.pdf
Attachment: QAAudit.pdf
Attachment: RSM engagement letter 2011 PBCSB.pdf
Attachment: Legal Checklist.pdf
Attachment: Appendix A.pdf
Attachment: EAgenda Response.pdf

Motions:

Negotiations were concluded last Thursday afternoon, January 13, 2011 on the consultant contract.  Per Board direction that this item be brought to the Board for consideration at the first opportunity following the completion of negotiations, this item was added to the agenda after the first publication.

 

This item was added to the online agenda Friday afternoon January 13, 2011, which is sufficient notice under these circumstances.  I believe good cause exists for adding this item to the agenda.

 

I recommend that the School Board accept the consultant agreement for the Audit of the Former CAO’s Leave by the consultant RMS McGladrey Inc. 

 

The consultant agreement was discussed and unanimously approved by the Audit Committee at its January 14, 2011, meeting.

 

-
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews-
Frank Barbieri-
Monroe Benaim-
Karen Brill-
Jenny Prior Brown-
Debra Robinson-
Chuck Shaw-



Motions:

Motion to allow Dr. Robinson to withdraw as maker of the motion.

- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye



Motions:

Negotiations were concluded last Thursday afternoon, January 13, 2011 on the consultant contract.  Per Board direction that this item be brought to the Board for consideration at the first opportunity following the completion of negotiations, this item was added to the agenda after the first publication.

 

This item was added to the online agenda Friday afternoon January 13, 2011, which is sufficient notice under these circumstances.  I believe good cause exists for adding this item to the agenda.

 

I recommend that the School Board accept the consultant agreement for the Audit of the Former CAO’s Leave by the consultant RMS McGladrey Inc. 

 

The consultant agreement was discussed and unanimously approved by the Audit Committee at its January 14, 2011, meeting.

 

-
 
Vote Results
Motion: Marcia Andrews
Second: Karen Brill
Marcia Andrews-
Frank Barbieri-
Monroe Benaim-
Karen Brill-
Jenny Prior Brown-
Debra Robinson-
Chuck Shaw-



Motions:

Motion to amend the contract dates to read January 20, 2011 through April 30, 2011.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye



Motions:

Main Motion as Amended.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Labor Agreements/Contracts

43. LA1 - Adoption of the MOU and attachment between the District and CTA relating to a School Improvement Grant from the FL DOE
Attachment: MOU w CTA Three-year pilot.pdf
Attachment: School Improvements Grant Final FY11 Model - Exhibit I Final.pdf

Motions:

I recommend the Board approve the MOU and attachment between the District and CTA for the 2010-2011, the 2011-2012 and the 2012-2013 school years.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

44. LA2 - Collective Bargaining Agreement Between SDPBC and The Association of Educational Secretaries And Office Professionals (AESOP) re: 2010 amendments to the 2009-2011 Collective Bargaining Agreements with AESOP
Attachment: 10 AESOP Tentative Agreement.pdf

Motions:

Having good cause to add this item to the Agenda, i.e. reaching a tentative agreement with AESOP on January 13, 2011, placing this item on the January 19, 2011 Board Agenda is necessary in order to pay AESOP represented employees the negotiated one-time $500 bonus minus standard deduction ASAP.

 

I recommend that the School Board approve the 2010 negotiated amendments to the SDPBC – AESOP 2009-2011 Collective Bargaining Agreement pending ratification of these amendments by AESOP.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Planning

45. PL-1 Sunset Palms ES - Agreement with Palm Beach County for a Traffic Signal
Attachment: Sunset Palms Traffic Signal Agreement.pdf
Attachment: QAPL1.pdf
Attachment: QAPL1.pdf
Attachment: QAPL1.pdf
Attachment: QAPL1.pdf
Attachment: QAPL1.pdf

Motions:

 I recommend the School Board approve the Agreement between Palm Beach County and the School Board of Palm Beach County for the installation of a traffic signal at the intersection of Acme Dairy Road and Sunset Palm Elementary School.

 

- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Nay
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Real Estate

46. RE-2 Gove ES Modernization Site Acquisition
Attachment: QARE2.pdf
Attachment: Real Estate Purchase Contract.pdf
Attachment: Exhibit A.pdf
Attachment: checklist.pdf

Motions:
I recommend the School Board approve the Real Estate Sale and Purchase contract for acquisition of a vacant parcel of land containing 18.80 acres, more or less, for the modernization of Gove Elementary School, located in Belle Glade, Florida; and authorize the Superintendent and Chairman to sign all necessary documents- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye



Motions:
Motion to approve the consent agenda out of order following this item.- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Budget

47. B1 Budget Amendments - November 2010
Attachment: November 2010 Amendments.pdf
Attachment: QAB1.pdf

Motions:
I recommend the School Board approve the following budget amendments for FY 2011.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Not Present
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Financial Management

48. FM3 - Preliminary Federal Legislative Proposals for 2011-12
Attachment: Federal Legislative Program.pdf

Motions:

I recommend that the School Board adopt the list of federal legislative proposals for the 2011 and 2012 Sessions of the 112th Congress and authorize School Board Members and designated district staff to work with other school districts, representatives of appropriate state and national organizations, and members of the Florida Congressional Delegation to secure legislative approval.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Chuck Shaw
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Motion Minutes: Dr. Robinson requested information regarding an extended school day and suggested chaning the word "fund" to "allow" in that area.  Vern Crawford agreed to clarify the language but not change the intent.
49. FM4 - Update to the Preliminary Legislative Proposals
Attachment: FY11PrelimStateLegPrgrmupdate1-4-11-weaponamend.pdf

Motions:

I recommend that the School Board adopt the update to the preliminary Legislative Proposals, originally adopted August 11, 2010, for the regular 2011 Florida Legislative session and for presentation to the Palm Beach County Legislative Delegation, other members of the Legislature, and to statewide education organizations for support.

-
 
Vote Results
Motion: Chuck Shaw
Second: Marcia Andrews
Marcia Andrews-
Frank Barbieri-
Monroe Benaim-
Karen Brill-
Jenny Prior Brown-
Debra Robinson-
Chuck Shaw-



Motions:

Amended Motion to change the following items:  item (c) will read "allow School District's to declare" and item (d) will read "seek expansion".

- PASS
 
Vote Results
Motion: Karen Brill
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye



Motions:

Amended Motion under Curriculum Instruction and Assessment (F) the statement "maintain and enhance voluntary pre-k programs..." change to read "enhance funding to provide full day early childhood education with the expansion to include 3 year olds and then 2 year olds in the program".

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye



Motions:

Amended Motion to page 2 under FEFP, third bullet, change figures to $3.6 Billion instead of $6 Billion.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye



Motions:

Main Motion as Amended.

- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Non-Agenda Speakers
50. Time Certain 7:00 p.m. (OR Upon conclusion of the business portion of the meeting)

Minutes: Peter Kimball; Gerolyn Shapiro; Ron Leonard; Amy Zickerman; Dr. Kathy Gundlach; Mike Dowling; Jan Porter; Julie Dimalwat; Owen Dixon; Michael Howard; Julie Lawrence; Tom Whatley; Ronald Thomas.

Board Discussion Item
51. ROBINSON - Replacement of the Chief Learning Officer

Minutes: 

Dr. Robinson stated that with the demands of this District we must have a Chief Academic Officer (or CLO) to allow the Superintendent to be the Superintendent on a day to day basis.

Mr. Barbieri agrees with Dr. Robinson and has also discussed this issue with the Superintendent as they are both full time jobs. 

Mrs. Andrews agrees that this position is important to teachers and the children and must be filled.

Mrs. Brill suggested moving someone in the existing staff and not fill the vacant position of the person moving to CAO/CLO.

Mrs. Brown and Mr. Shaw agreed that the CAO/CLO is important to the organization with many projects to be handled.

Dr. Benaim did not agree.

Board Members requested that Dr. Johnson bring a recommendation on this issue to continue with the business of the district.

Dr. Benaim commented that staff could be used to perform the duties and wait for the budget sitaution to improve.

Mrs. Brown stated that this Board is directing the Superintendent to fill this position.

Mr. Barbieri discussed a reasonable amount of time and requested this item be put on the agenda for the next meeting (February 2, 2011).

 

52. BRILL - E-Book Readers

Minutes: 

Mrs. Brill requested a workshop on e-book readers and I-pads.

Mrs. Brown suggested bringing individuals from Clearwater High School for this workshop and Dr. Robinson wanted the workshop to include discussion of abolishing textbooks.

Board Members agreed to schedule the workshop.

 

53. BRILL - Parking at Events on School Premises

Minutes: 

Ms. Brill requested developing a policy to show appreciation to employees by allowing them  to park for free at events on school premises.

Board Members discussed pros and cons stating this is a source of income for athletic events.

Dr. Johnson stated that he will have a conversation with senior high principals and bring back comments to the Board on this issue.

54. BARBIERI - Budget Committee

Minutes: 

Mr. Barbieri discussed the confusion in the budget process last year and suggested a budget committee with one appointee from each Board Member to assist the Board with the budget process this year.

Dr. Benaim suggested a sub-committee within the Finance Committee. 

Dr. Robinson reminded the Board that the workshops still need to occur now as the committee could take time to develop. 

Dr. Johnson recommended employee benchmarks be set.

Mr. Harris stated that at the next meeting (February 2, 2011) the Board could approve a Budget Committee outline, composition and scope and this item would need two reads.

Dr. Robinson suggested starting as an ad-hoc committee having each Board Member appoint someone and have the appointee join Board Members at the table for Budget Workshops.

Board Members agreed to have previously requested workshops postponed and prioritize the budget process or have budget meetings from 2:00 p.m. until 5:00 p.m.

Mr. Shaw requested functions of positions and/or departments and impact if that department was not in place.

Mr. Barbieri has agreed to work with the Superintendent to prepare a schedule of budget workshops and possibly postpone previously scheduled workshops.  Board Members agreed.

 

55. BRILL - Negotiated Settlement Agreement and PBIS

Minutes: 

Ms. Brill requested a workshop at the end of the budget process with Barbara Briggs and Laura Pincus regarding the Negotiated Settlement Agreement and PBIS.

Board Members agreed to have this workshop.

 

56. SHAW - Board Workshop Structure

Minutes: 

Mr. Shaw would like to maximize workshops by having Board Members provide issues they would like to see in the presentation.  Mr. Shaw would also like to see a Town Hall Meeting regarding legislative issues.

57. BARBIERI - Boca Raton High School Pool Project

Minutes: 

Mr. Barbieri discussed the contractor and safety of the Boca Raton High School pool project due to the building code violation.

Mr. Doctor answered questions from Board Members regarding the structural engineering of the pool.

Mr. Barbieri requested that the Superintendent receive a 20 year warranty from a reputable contractor for the pool.

Motion Brown/Robinson to take item RE(2) out of order while Mr. Doctor is still present.

 

58. ROBINSON - Testing

Minutes: 

Dr. Robinson requested a workshop to discuss the issue of testing, what information each one of the assessments provide, and who mandates the test and which do we have control over.

Board Members agreed.

59. ANDREWS - ESOL Program and Global Education

Minutes: Mrs. Andrews requested a workshop to discuss the ESOL Program and Global Education and Board Members agreed.
60. ANDREWS - Honor Program for Bus Drivers

Minutes: 

Mrs. Andrews suggested a program to honor bus drivers.

Dr. Robinson requested to make it broader and honor a non-instructional and an instructional employee every month.  Dr. Robinson also wanted to do something for employees who do something extra ordinary.

Mr. Barbieri requested that the Superintendent organize this effort.


Adjourn
61. 10:50 p.m.


Motions:
Motion to adjourn.- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye







Secretary

Chair