e-agenda.NET

School Board Meeting
January 18, 2012


Call to Order
1. Time: 5:00 p.m.

Roll Call
2. Attendance:

Pledge of Allegiance
3. Pledge of Allegiance and National Anthem

Opening Remarks
4. Chairman Barbieri

Approve Board Minutes
Board Member Disclosures
Presentations
5. Outstanding Student, Adult and Senior Volunteers of the Year
6. Asthma Friendly Schools
7. Dori Slosberg Foundation-In The Click Safe Driving Contest
8. School District United Way Campaign
9. Children's Week
Attachment: Children's Week-2012[1].pdf

Motions:
I recommend the School Board of Palm Beach County proclaims January 29, 2012 to February 3, 2012 as Children's Week.    - PASS
 
Vote Results
Motion: Debra Robinson
Second: Chuck Shaw
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

10. National Mentoring Week
Attachment: National Mentoring Month - 2012[1].pdf

Motions:
I recommend the School Board of Palm Beach County proclaims the month of January 2012 as National Mentoring Month.  - PASS
 
Vote Results
Motion: Debra Robinson
Second: Chuck Shaw
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

11. Excellent Employee-Risa Suarez, Pierce Hammock Elementary

Consent
Grants

12. G1 - Greenacres Elementary School - Mary and Robert Pew Public Education Fund
Attachment: Greenacres Pew Grant.pdf
Attachment: Greenacres Data Panel.pdf
Personnel

13. PD1 - Personnel Agenda
Attachment: January 18 Agenda.pdf
Attachment: Jan18AgendaSeparationCounts.pdf
Transportation

14. T2 Donation of Surplus Vehicle
Attachment: Letter from Delray Beach Police.pdf
Attachment: Board.12-14-11.pdf
Facilities Services

15. FS-1 Pahokee High School Project Modifications
Attachment: Pahokee Budget History.pdf
Attachment: Pahokee Data Panel.pdf
Attachment: Pahokee CSA Table.pdf
Attachment: Pahokee Facility Space Summary.pdf
16. FS-2 Palm Beach Gardens High School Project Modifications
Attachment: Palm Beach Gardens HS Facility Space Summary.pdf
Attachment: Palm Beach Gardens HS Budget History.pdf
Attachment: Palm Beach Gardens HS Data Panel.pdf
Attachment: Palm Beach Gardens HS Site Plan.pdf
Attachment: Palm Beach Gardens HS CSA Table.pdf
17. FS-3 Educational Specification for North Palm Beach Elementary School
Attachment: North Palm Beach ES Exhibit B[1].pdf
Attachment: North Palm Beach ES Data Panel.pdf
Attachment: North Palm Beach ES Exhibit A[1].pdf
Attachment: North Palm Beach ES CSA Table.pdf
18. FS-4 Whispering Pines Elementary School Project Modification
Attachment: Whispering Pines ES Budget History.pdf
Attachment: Whispering Pines ES Data Panel.pdf
Attachment: Whispering Pines ES Facility Space Summary.pdf
Attachment: Whispering Pines ES Site Plan.pdf
Attachment: Whispering Pines ES CSA Table.pdf
19. FS-5 Whispering Pines Elementary School Project Modifications
Attachment: Whispering Pines ES Site Plan.pdf
Attachment: Whispering Pines ES Data Panel.pdf
Attachment: Whispering Pines ES CSA Table.pdf
Attachment: Whispering Pines ES Facility Space Summary.pdf
Attachment: Whispering Pines ES Budget History.pdf
Planning and Real Estate

20. PR-1 Approve Interlocal Agreement/City of West Palm Beach
Attachment: checklist.pdf
Attachment: Exhibit A.pdf
Attachment: ILA.CityofWPB.pdf
21. PR-2 Rosenwald ES - Sugarcane Purchase Agreement
Attachment: Exhibit B.pdf
Attachment: Exhibit_E.pdf
Attachment: checklist.pdf
Attachment: Exhibit_D.pdf
Attachment: Exhibit_A.pdf
Attachment: Indemnification Agreement.pdf
Attachment: Sugarcane Purchase Agreement.pdf
Attachment: Exhibit_C.pdf
22. PR-3 Palm Beach Gardens Elementary School Plat
Attachment: P1.pdf
Attachment: P2.pdf
Attachment: Palm Beach Gardens El Plat Checklist.pdf
23. PR-4 Interlocal Agreement between the City of Boynton Beach and the School Board for the Mutual Use of Recreational Facilities
Attachment: Boynton Beach Mutual Use ILA Checklist 2012-1-18.pdf
Attachment: ILA.MutualUse.BoyntonBeach.FinalDraft.SBJan182012.pdf
Purchasing

24. P1 Renewal of External Independent Auditor - ITN 09C-010DC
Attachment: 09C 010DC Original RFP.pdf
Attachment: 09C 010DC Signed Agreement Letter.pdf
Attachment: 09C 010DC Vendor Renewal Letter.pdf
Attachment: 09C 010DC Signed Contract Renewal.pdf
Attachment: 09C 010DC Beneficial Interest Affidavit.pdf
Attachment: 09C 010DC Contract Legal Checklist.pdf
25. P2 Renewal of RFP 09C-004L Records Storage and Related Services
Attachment: 09C 004L Tabulation First Renewal.pdf
Attachment: 09C 004L U & Me Benefical Interest.pdf
Attachment: 09C 004L Original Tabulation.pdf
Attachment: 09C 004L Original Contract.pdf
Attachment: 09C 004L Renewal Contract.pdf
Attachment: 09C 004L Renewal Letter.pdf
Attachment: 09C 004L Original RFP.pdf
Attachment: Q&A.P2.pdf
Purchasing/Construction

26. CP-1 Prequalified Vendors
Attachment: Current Prequalified Vendors December 14, 2011.pdf
Attachment: New Prequalified Vendors 01-18-2012.pdf
Professional Services

27. PS 1 Professional Services Agreement with Professional Crisis Management Association, Inc.
Attachment: PCMA Contract.pdf
Attachment: PCMA Legal Checklist.pdf
Attachment: PCMA Data Panel.pdf
Attachment: PCMA Beneficial Interest.pdf
Budget

28. B1 Budget Amendments - November 2011
Attachment: November 2011 Amendments.pdf
Financial Management

29. FM-1: Signatories For School Internal Bank Account
Attachment: January 18, 2012[1].pdf
30. FM2 - Monthly Purchasing Report - November
Attachment: PO Activity Report - November.pdf
31. FM3 - Interim Financial Statements
Attachment: FS - FINAL 10-31-11.pdf
Attachment: FS - FINAL 11-30-11.pdf
32. FM4 Annual Investment Report
Attachment: 2011-06-30 Annual Investment Report.pdf
33. FM5 Annual Debt Report
Attachment: FY 2011 Annual Debt Report.pdf
Legal

34. LR 2 Adoption of Policy 3.60 Nepotism (4B)
Attachment: 360adopt1-18-12.pdf
35. LR 4 Adoption of Policy 5.60 Eligibility for Participation in K-12 Extracurricular Activities (4D)
Attachment: 560adopt1-18-12[1].pdf
36. LR 5 Adoption of Policy 1.097 Academic Advisory Committee (4E)
Attachment: 4E.pdf
37. LR 6 Subscriber License Agreement for Westlaw® and CD-Rom Libraries
Attachment: WestLawContract.pdf

Naming of Schools
38. None

Student Government Report
39. Co-President's Loren Cataldo and Holland Smith

Delegations\Individual Appearances
40. Elected Officials: None
41. Delegations:

Minutes: 

Tony Hernandez; Jen Martinez; Joquin Garcia; and Cynthia Larramore

42. Agenda Item Speakers:

Minutes: Ed Deveaux

Committee Reports
43. CORC Committee Report:

Minutes: Lew Doctor, CORC Committee Member, summarized the 1/12/12 meeting and presented the highlights and recommendations.
44. Superintendent's Report:

Minutes: 

  


Approval of Consent Agenda
45. Consent Agenda Approval


Motions:
I recommend the Board approve the consent agenda as submitted.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Unfinished Business
46. None

Policy Review
47. None

Legal Review
48. None

Expulsions
49. None

New Business
Agreements/Contracts

50. AC1 - Assignment, Assumption, and Consent Agreement of Family Central Agreement with the School District of Palm Beach County
Attachment: Assignment for AfterschoolSchoolReadiness 112811.pdf
Attachment: PreK Service Agreement 7-1 to 12-31, 2011.pdf
Attachment: FC School Readiness Agreement July - December 2011.pdf
Attachment: FC Afterschool Data Panel.pdf
Attachment: Abstain.Barbieri.AC1.pdf
Attachment: Assignment Aftercare-AcceptScholarships (CTCA) 112811.pdf
Attachment: PreK Data Panel for Assignment.pdf
Attachment: FC CTCA Agreement July to December 2011.pdf
Attachment: Assignment EarlyChildhood 112811.pdf
Minutes: Please see the attached form 8B - Memorandum of Voting Conflict for County, Municipal and Other Local Public Officers.  Mr. Barbieri abstained from voting on agenda item AC1. 

Motions:

I recommend that the Board approve the Assignment, Assumption, and Consent Agreement which amends the name of the funder of these agreements from Family Central Inc., to the Early Learning Coalition, Inc., for the following (3) District Agreements:

1.  Early Childhood (Pre-K) Services
2.  School Readiness Subsidies
3.  After School Program Service Agreement to Accept Scholarships - "Continue to Care Afterschool"

and authorize the Superintendent or designee to sign all related documents and contracts pertaining to these agreements.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Chuck Shaw
Marcia Andrews- Aye
Frank Barbieri- Abstain
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

51. AC2 - Second Amendment (extension) of the Family Central Agreements with the School District of Palm Beach County
Attachment: Amendment to Early Childhood Service Agreement11-30-11.pdf
Attachment: Second Amendment Extension to Accept Scholarships Agreement.pdf
Attachment: FC CTCA Agreement July to December 2011.pdf
Attachment: FC Afterschool Data Panel.pdf
Attachment: Abstain.Barbieri.AC2.pdf
Attachment: Legal Checklist FamilyCentral Afterschool CTCA 113011.pdf
Attachment: Legal Checklist FamilyCentral Early Childhood 113011.pdf
Attachment: Second Amendment Extension School Readiness.pdf
Attachment: PreK Data Panel for Assignment.pdf
Attachment: PreK Service Agreement 7-1 to 12-31, 2011.pdf
Attachment: legal checklist FamilyCentral Afterschool 113011.pdf
Attachment: FC School Readiness Agreement July - December 2011.pdf
Minutes: Please see the attached form 8B - Memorandum of Voting Conflict for County, Municipal and Other Local Public Officers.  Mr. Barbieri abstained from voting on agenda item AC2. 

Motions:

I recommend that the Board approve the Second Amendment of the Family Central Agreement, which extends the terms of the contract until June, 30th, 2012 for the following (3) District Agreements:

1.  Early Childhood (Pre-K) Services
2.  School Readiness Subsidies (Afterschool)
3.  After School Program to Accept Scholarships - "Continue to Care"

and and authorize the Superintendent or designee to sign all related documents and contracts pertaining to these agreements.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Jenny Prior Brown
Marcia Andrews- Aye
Frank Barbieri- Abstain
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Personnel

52. PD2 - Personnel Addendum
Attachment: January 18 Personnel Addendum[1].pdf

Motions:

CHAIRMAN READS:  Good cause exists for adding this item to the agenda.  The decision to make the recommendation is important to the district so that the appointees commence working in their positions as soon as possible.

SUPERINTENDENT READS:  I recommend the Board approve the personnel addendum as submitted.

 

- PASS
 
Vote Results
Motion: Jenny Prior Brown
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Transportation

53. T1 Contracted Individual Transportation
Attachment: Contracted Transp Attchmnt 01-18-12.pdf

Motions:
I recommend the School Board authorize reimbursement for contracted individual transportation to eligible parents/guardians as specified on Attachment.- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Chuck Shaw
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Purchasing/Construction

54. CP-2 Gove Elementary School Modernization Construction Management at Risk Amendment
Attachment: Hedrick PPE Scores On Record.pdf
Attachment: GOVE_ES_ EXH A FACILITY LIST.pdf
Attachment: Gove ES Data Panel.pdf
Attachment: CONCEPTUAL SITE PLAN AND DESIGN.pdf
Attachment: Fully Executed Agreement Gove - Hedrick.pdf
Attachment: GOVE CM RFP WITH ADDENDA.pdf
Attachment: Gove PH 1 GMP rev 12-20-11.pdf
Attachment: REVISED CP2 GOVE First Amendment GMP PH 1.pdf
Attachment: Hedrick Beneficial Affidavit.pdf
Attachment: GOVE CSA Table Rev 10.26.11.pdf
Attachment: Executed GMP Signoff Card GOVE.pdf
Attachment: GOVE_ES FACILITY SUMMARY Exhibit B.pdf
Attachment: Hedrick-Checklist Gove ES 1241-8437 01-18-12 Board CP3.pdf

Motions:

I recommend the School Board approve the First Amendment to the Construction Management at Risk Agreement to establish the Phase I Guaranteed Maximum Price (GMP) in the amount of $3,063,960.00 with Hedrick Brothers Construction Co., Inc., and authorize the Superintendent and Board Chairman to finalize and sign all required documents for Phase I Construction fees for Gove Elementary School Modernization, Project No: 1241-8437.   

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Chuck Shaw
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Not Present
Chuck Shaw- Aye

Legal

55. LR 1 Adoption of Policy 2.28 School District Owned Vehicles (4A)
Attachment: 228adopt1-18-12[1].pdf
Attachment: Q&A.LR1.pdf

Motions:
I recommend the Board approve adoption of the proposed revised policy Policy 2.28, entitled "School District Owned Vehicles."- PASS
 
Vote Results
Motion: Karen Brill
Second: Jenny Prior Brown
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Not Present
Chuck Shaw- Aye

56. LR 3 Adoption of Policy 3.76 Family and Medical Leave Act Policy (4C)
Attachment: 376adopt1-18-12[1].pdf
Attachment: Q&A.4C.pdf

Non-Agenda Speakers
57. Time Certain 7:00 p.m.

Minutes: Gary Mitten; Ceceil Guffey; Curtis Sherrod; Desir Desjarbins; Lavonda Burtis; James Brown; Tom Whatley; Ron Leonard; and Glen Dawn.

Board Discussion Item
58. BARBIERI - Superintendent Search

Minutes: 

Mrs. Brown questioned when and how Board Members are going to receive community input.  Mr. Barbieri responded there would be a week in between the interviews and "Meet and "Greet."


Adjourn
59. Time: 6:45 p.m.

Minutes: For the Record: Dr. Robinson left the meeting at 5:55 p.m.

Motions:
Motion to Adjourn.- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Not Present
Chuck Shaw- Aye







Secretary

Chair