e-agenda.NET

School Board Meeting
December 17, 2008


Call to Order
1. 5:05 p.m.

Pledge of Allegiance
2. The Pledge of Allegiance and National Anthem were led by: Palm Beach Central High School Traditions Chorus

Opening Remarks
3. Mr. Graham made opening remarks and welcomed everyone.

Approve Board Minutes
4. None

Board Member Disclosures
5. None

Presentations
6. Read-n-Run Marathon Mile
7. Dolores Santiago-Hispanic Teacher of the Year
8. Boca Raton High School-Girls State Swimming and Dive Champions
9. Asthma Friendly Schools
10. David Samore-Florida School Counselor Association School Based Administrator of the Year
11. Ashley Brasovan-Four Time State 4A Cross-Country Champion
12. Energy Conservation Awards/Top Recycling Program Award

Consent
Curriculum/Learning Support

13. CLS2-Palm Beach Gardens High School Educational Field Trip to France and Spain
Attachment: Trip Insurance - PBGHS - Trip to France and Spain.pdf
Attachment: Itinerary - PBGHS - Trip to France and Spain.pdf
Attachment: Field Trip Activity Request.pdf
14. CLS3-Independence Middle School Educational Field Trip to Costa Rica
Attachment: Field Trip Activity Request.pdf
Attachment: Trip Insurance.pdf
Attachment: Itinerary - Costa Rica.pdf
Attachment: Terms and Conditions.pdf
15. CLS4-Affiliation Agreements with Participating Healthcare Agencies
Attachment: Addendum for Caren L. Block.pdf
Attachment: 2009 Data Panels Medical Agreements.pdf
Attachment: Addendum for Glades General Hospital.pdf
Attachment: Addendum for Golden Palms of Palm Beach INC.pdf
Attachment: Addendum for Manor Care of Delray Beach FL, LLC.pdf
Attachment: Addendum for Manor Care of W Palm Beach FL, LLC.pdf
Attachment: Addendum for Richard M Hays MD PA.pdf
Attachment: Agreement with KME RX INC.pdf
Attachment: Agreement with Manor Care of Delray Beach FL, LLC.pdf
Attachment: Agreement with Richard M. Hays, MD PA.pdf
Attachment: addendum for City of Palm Beach Gardens.pdf
Attachment: Addendum for Faro Motta MD PA.pdf
Attachment: Addendum for KME RX INC.pdf
Attachment: Agreement with Faro Motta MD PA.pdf
Attachment: Agreement with Glades General Hospital.pdf
Attachment: Agreement with Golden Palms of Palm Beach INC.pdf
Attachment: Agreement with Manor Care of W Palm Beach Beach FL, LLC.pdf
Attachment: Agreement with Caren L. Block.pdf
Attachment: Agreement with City of Palm Beach Gardens.pdf
Attachment: Checklists for Medical Agreements for December Board.pdf
Grants

16. G1-Mini Grant for Breakthrough to Literacy Program
Attachment: Grant Approval Letter.pdf
Attachment: Data Panel.pdf
Attachment: QAG1.pdf
Attachment: QAG1.pdf
17. G 2A-B Agreements with Mary Palmer and Associates, LLC
Attachment: Mary Palmer and Associates Legal Checklists.pdf
Attachment: Mary Palmer and Associates Contracts.pdf
Attachment: Mary Palmer and Associates Previous Evaluations.pdf
Attachment: Mary Palmer and Associates Beneficial Interest.pdf
Attachment: Mary Palmer and Associates Data Panels.pdf
Attachment: Pilot 08-09 Schedule.pdf
Attachment: Pilot Year 2.pdf
Attachment: QAG2.pdf
Attachment: G2AandB.pdf
Attachment: Mary Palmer Proposal.pdf
18. G 3 Agreement with Lori Harbaruk
Attachment: Lori Harbaruk Previous Evaluation.pdf
Attachment: Lori Harbaruk Beneficial Interest.pdf
Attachment: Lori Harbaruk Data Panel.pdf
Attachment: Lori Harbaruk Legal Checklist.pdf
Attachment: Lori Harbaruk Contract.pdf
19. G 4 Agreement with Hanley Center, Inc.
Attachment: Hanley Center Data Panel.pdf
Attachment: Hanley Center Legal Checklist.pdf
Attachment: Hanley Center Beneficial Interest.pdf
Attachment: Hanley Center Contract.pdf
Attachment: QAG4.pdf
Attachment: QAG4.pdf
20. G5 Amendment to Agreement for Barbara Cox-Gerlock
Attachment: Barbara Cox Gerlock Amendment and Contract.pdf
Attachment: Barbara Cox Gerlock Beneficial Interest.pdf
Attachment: Barbara Cox Gerlock Legal Checklists.pdf
Attachment: Barbara Cox Gerlock Data Panel.pdf
Attachment: Barbara Cox Gerlock Previous Evaluation.pdf
21. G6 Approval of Federal Grant for Development & Implementation for Highland Elementary
Attachment: Highland Legal Approval.pdf
Attachment: Highland Data Panel.pdf
Attachment: Highland Checklist.pdf
Charter Schools

22. CS1-Five Year Renewal Application and Charter for Leadership Academy West
Attachment: Legal Checklist - Leadership - Contract.pdf
Attachment: Legal Checklist - Leadership - App..pdf
Attachment: Data Panel - Leadership.pdf
Attachment: 21 Sections of App. - Leadership.pdf
23. CS2-Ten Year Renewal Charter for Palm Beach School for Autism
Attachment: Legal Checklist - PB Autism.pdf
Attachment: Data Panel - PB Acad. for Learning.pdf
Attachment: Data Panel - PB Autism.pdf
24. CS3-Five Year Renewal Charter for Life Skills Center of Palm Beach
Attachment: Legal Checklist - Life Skills.pdf
Attachment: Data Panel - Life Skills.pdf
Agreements/Contracts

25. AC1-Prevention Partnership for Children School Age Child Care (SACC) Agreement
Attachment: Prevention Partnership for Children SACC Data Panel.pdf
Attachment: Prevention Partnership for Children SACC Data Panel2.pdf
Attachment: Prevention Partnership for Children SACC Legal Checklist.pdf
Attachment: Prevention Partnership for Children SACC Agreement.pdf
26. AC2-Family Central Continue to Care (CTC-A) Rate Agreement Extension
Attachment: Family Central Agreement CTC-A.pdf
Attachment: Family Central Agreement CTC-A Data Panel.pdf
Attachment: Family Central Agreement CTC-A Legal Checklist.pdf
Personnel

27. PD1 - Personnel Agenda
Attachment: December 17 Agenda.pdf
Attachment: QAPD1.pdf
Attachment: QAPD1.pdf
Attachment: Director-IT Governance.pdf
Transportation

28. T1 Consider Disposal of Salvage and Surplus Vehicles
Attachment: Vehicle Auction.pdf
Labor Agreements/Contracts

29. LA1 - Health Insurance Provisions of the Collective Bargaining Agreements
Attachment: 2009 Medical Insurance Agreement.pdf
Program Management

30. Project Modification Chart – FYI Informational Chart ONLY
Attachment: PM Chart.pdf
31. PM1 Lake Worth Middle School Project Modifications
Attachment: Lake Worth MS Site Plan.pdf
Attachment: Lake Worth MS Data Panel.pdf
Attachment: Lake Worth MS Capacity Utilization Table.pdf
Attachment: Lake Worth MS Facility Space Summary.pdf
Attachment: Lake Worth MS Budget History.pdf
32. PM3 Spanish River High School Project Modifications
Attachment: Spanish River HS Academy Capacity Utilization Table.pdf
Attachment: Spanish River HS Academy Facility Space Summary.pdf
Attachment: Spanish River HS Academy Budget History.pdf
Attachment: Spanish River HS Academy Data Panel.pdf
33. PM4 Boca Raton High School Stadium Project Modification
Attachment: Boca Raton HS Stadium Capacity Utilization Table.pdf
Attachment: Boca Raton HS Stadium Site Plan.pdf
Attachment: Boca Raton HS Stadium Data Panel.pdf
Attachment: QAPM4.pdf
Attachment: QAPM4.pdf
Attachment: Boca Raton HS Stadium Budget History.pdf
34. PM5 Boca Raton High School Science Building Project Modification
Attachment: Boca Raton High Science Bldg Site Plan.pdf
Attachment: Boca Raton High Science Bldg Budget History.pdf
Attachment: Boca Raton High Science Bldg Data Panel.pdf
Attachment: Boca Raton High Science Bldg Capacity Utilization Table.pdf
Real Estate

35. RE1 - Pahokee Schools and Stadium Utility Easement
Attachment: Exhibit A RE-1.pdf
Attachment: RE-1 Checklist.pdf
Attachment: Exhibit B RE-1.pdf
Attachment: RE-1 Beneficial Interest.pdf
Purchasing

36. P1 Simplex Grinnell Request for Expenditure Increase
Attachment: QAP1.pdf
Purchasing/Construction

37. CP-1 New and Renewal of Prequalified Vendors
Attachment: new vendors 12-17-08.pdf
Attachment: renewal 12-17-08.pdf
Attachment: CURRENT PREQUALIFIED VENDORS 12-17-08..pdf
Professional Services

38. PS 1 Agreement with Katheryn W. Gemberling
Attachment: Katheryn Gemberling Previous Evaluation.pdf
Attachment: Katheryn W Gemberling Beneficial Interest.pdf
Attachment: Katheryn W Gemberling Data Panel.pdf
Attachment: Katheryn W Gemberling Legal Checklist.pdf
Attachment: Katheryn W Gemberling Contract.pdf
Attachment: QAPS1.pdf
39. PS 2 Amendment to Agreement for Nason, Yeager, Gerson, White & Lioce, P.A.
Attachment: Nason Yeager Amendments and Agreement.pdf
Attachment: Nason Yeager Beneficial Interest.pdf
Attachment: Nason Yeager Previous Evaluation.pdf
Attachment: Nason Yeager Legal Checklist.pdf
Attachment: QA PS2.pdf
Budget

40. B1 Budget Amendments - October 2008
Attachment: October 2008 Amendments.pdf
Financial Management

41. FM1 - Signatories For School Internal Bank Account
Attachment: December 17, 2008.pdf
42. FM2 Interim Financial Statements
Attachment: FS - FINAL 10-31-2008C.pdf
43. FM3 Tangible Personal Property Disposal Report
Attachment: TPP Disposition Report.pdf
44. FM4 Comprehensive Annual Financial Report
Attachment: 2008 CAFR.pdf
45. FM5 KMPG Management Letter for the Fiscal Year Ended June 30, 2008
Attachment: final 14082MIA_08 School District of Palm Beach SAS112_ML.pdf
Insurance

46. IN1 Accept Settlement Payment from MetLife Insurance Company
Attachment: MetLiffe.legalapproval.docs.pdf
47. IN3 Approval of Amended Administrative Service Agreement & Purchase of Specific Stop Loss Insurance
48. IN4 Workers’ Compensation /DA 744733

Naming of Schools
49. None

Student Government Report
50. Student Representative

Minutes: Paul Winocoor invited everyone to the next County Council Meeting in January and commented on a successful holiday drive for needy families.

Delegations\Individual Appearances
51. Elected Officials: None
52. Delegations: Robert Dow
53. Agenda Item Speakers: Gary Mitten

Approval of Consent Agenda
54. Consent Agenda


Motions:
I recommend the Board approve the consent agenda as submitted. - PASS
 
Vote Results
Motion: Paulette Burdick
Second: Monroe Benaim
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Commitee Reports
55. Audit Committee Report:

Minutes: Cindy Adair presented the following from the last Audit Committee Meeting:  Reviewed audit reports and management responses; peoplesoft update; congratulated staff for preparing CAFR and Management Letter early; presented an overview of the following special audits:  district healthcare cost, Barton Elementary book fair, Pametto Elementary SAC revenue, West Boca High basketball program, Liberty Park Elementary SAC fees; discussed the upcoming evaluation of District Auditor Lung Chiu; and reviewed KPMG changes for the future.
56. 2008-09 Audit Plan
Attachment: Proposed Projects for 2008-09 Audit Plan.pdf

Motions:
I recommend the Board approve the 2008-2009 Audit Plan as submitted.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

57. Construction Oversight and Review Committee (CORC):

Minutes: David Porter presented the following report from the last CORC meeting:  Building Code Variance Committee update which will now occur monthly; progress with LEED; staff presented the plant and education survey process.
58. Finance Committee Report:

Minutes: LeAnne Evans presented the following report from the last Finance Committee Meeting:  reviewed investment strategies; discussed alternatives for the COPS issue which has been placed on hold; recognized the committee for their hard work over the last year.
59. Superintendent's Report:

Minutes: 

Dr. Johnson outlined the following events from the last month:  recognized several schools for outstanding student achievement; reviewed partnerships that several schools have organized to assist other schools in need; introduced personnel appointments.


Unfinished Business
60. None

Policy Review
61. None

Legal Review
62. None

Expulsions
63. None

New Business
Curriculum/Learning Support

64. CLS1-2008-2009 School Improvement Plans
Attachment: School Improvement District FCAT SSS Data Panel_All Grades.pdf
Attachment: School Improvement District NRT Data Panel_All Grades.pdf
Attachment: School Improvement District FCAT Data Panel_High School.pdf
Attachment: School Improvement District FCAT Data Panel_Elementary.pdf
Attachment: School Improvement SAC COMPLIANCE REPORT FY2009 (update).pdf
Attachment: School Improvement District FCAT Data Panel_Middle.pdf
Attachment: QACLS1.pdf
Attachment: QACLS1.pdf

Motions:
I recommend that the School Board approve the 2008-2009 School Improvement Plans and School Advisory Council Bylaws.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Debra Robinson
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Personnel

65. PD2 - Personnel Addendum
Attachment: December 17 Addendum.pdf

Motions:
I recommend the Board approve the personnel addendum as submitted.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Paulette Burdick
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Program Management

66. PM2 Plumosa Elementary School Project Modifications
Attachment: Plumosa ES Data Panel.pdf
Attachment: Plumosa ES Capacity Utilization Table.pdf
Attachment: Plumosa ES Site Plan.pdf
Attachment: Plumosa ES Budget History.pdf
Attachment: Plumosa ES Facility Space Summary.pdf
Attachment: QAPM2.pdf

Motions:
I recommend the School Board approve Project Modifications in the amount of $189,266.00 to Tercilla, Courtemanche Architects, for the Plumosa Elementary School, Modernization Project #0871-7507, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Sandra Richmond
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Nay
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Consultant Contracts

67. PS 3 Amendment 3 for Professional Services with Labor Source Solutions, Inc.
Attachment: QAPS3.pdf
Attachment: Labor Source Solutions Legal Checklists.pdf
Attachment: Labor Source Solutions Previous Evaluation.pdf
Attachment: Labor Source Solutions Amendments and Contract.pdf
Attachment: Labor Source Solutions Beneficial Interest.pdf

Motions:
I recommend award of Amendment 3 to the Agreement for Professional Services with Labor Source Solutions, Inc. for an additional $336,000 and authorize the Superintendent and Board Chairman to sign all necessary documents. - PASS
 
Vote Results
Motion: Sandra Richmond
Second: Paulette Burdick
Frank Barbieri- Nay
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Insurance

68. IN2 Adoption of 403 (b) Plan Document
Attachment: Palm Beach_FL APPENDIX 1.pdf
Attachment: 403bPlanDoc.pdf
Attachment: ProviderServiceAgreement.pdf
Attachment: QAIN2.pdf
Attachment: Palm Beach_FL APPENDIX 2.pdf
Attachment: AdloptionAgreement.pdf

Motions:
I recommend that the School Board adopt the 403 (b) Plan Document For Education Organizations as well as The Adoption Agreement, both of which are required by Section 403 (b) of the Internal Revenue Code, as well as approve the required administration costs to be paid by the Providers. - PASS
 
Vote Results
Motion: Sandra Richmond
Second: Paulette Burdick
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye


Non-Agenda Speakers
69. Time Certain 7:00 p.m.: John Paul Parkinson; Richard Paige; Toni Paige; Curtis Sherrod.

Board Discussion Item
70. District Letterhead - Barbieri

Minutes: 

Mr. Barbieri discussed the issue of outsourcing printing of letterhead and suggested that academies at our school's be utilized for these types of services.

Mr. Graham suggested a pilot program to accommodate Mr. Barbieri's request and Dr. Johnson agreed to research the issue.  Dr. Robinson elaborated on the use of teachers, students and career academies to assist the district.

71. Community of Wellness Update - Burdick
Attachment: 1-11gao.pdf
Attachment: Community of Wellness.pdf
Minutes: 

Mrs. Burdick discused the issue of a community of wellness and the effort throughout the district.  Mrs. Burdick requested that the community of wellness be placed on the agenda for the January meeting with the County Commission and Board Members agreed.

Dr. Robinson elaborated on nutrition and the need to be creative to assist the community.

 


Adjourn
72. 7:00 p.m.






Secretary

Chair