e-agenda.NET

School Board Meeting
December 15, 2010


Call to Order
1. Time: 5:02 p.m.

Roll Call
2. Attendance

Pledge of Allegiance
3. The Pledge of Allegiance and National Anthem were led by: The Third Row Center Singers (School District employees)

Minutes: 

Opening Remarks
4. Chairman Barbieri

Minutes: Board Members made opening comments and shared good news reports.

Approve Board Minutes
5. None

Board Member Disclosures
6. None

Presentations
7. Robert Pew-Mary and Robert Pew Public Education Fund
8. 2010 Neighborhood Excellence Initiative Student Leader Award Winners
9. Karen Nobel-Florida Elementary Art Teacher of the Year
10. The 35th Anniversary of the IDEA
11. Debrah Bowen-Florida Outstanding Science Educator of the Year

Consent
Curriculum/Learning Support

12. CLS1 - William T. Dwyer High School - Spanish Club Trip to Costa Rica
Attachment: QACLS1.pdf
Attachment: Expenditure Justification Waiver - WTDHS.pdf
Attachment: Activity Field Trip Request - WTDHS.pdf
Attachment: Trip Itinerary - WTDHS.pdf
Attachment: Liability & Trip Insurance.pdf
Attachment: QACLS1.pdf
Grants

13. G1 - Greenacres Elementary School-Mary and Robert Pew Public Education Fund
Attachment: QAG1.pdf
Attachment: Greenacres Mary and Robert Pew Grant.pdf
Attachment: Greenacres Elementary Data Panel.pdf
Attachment: QAG1.pdf
Charter Schools

14. CS1 - Charter Application for Ben Gamla (Palm Beach)
Attachment: Exhibit B - Ben Gamla PB.pdf
Attachment: Exhibit C - Ben Gamla PB.pdf
Attachment: Exhibit E - Ben Gamla PB.pdf
Attachment: Ben Gamla PB - Application.pdf
Attachment: Exhibit D - Ben Gamla PB.pdf
Attachment: QACS1.pdf
Attachment: QACS1.pdf
Attachment: Exhibit A - Ben Gamla PB.pdf
15. CS2 - Charter Application for Ben Gamla (West)
Attachment: Exhibit E - Ben Gamla West.pdf
Attachment: Exhibit B - Ben Gamla West.pdf
Attachment: Exhibit C - Ben Gamla West.pdf
Attachment: Ben Gamla West - Application.pdf
Attachment: Exhibit D - Ben Gamla West.pdf
Attachment: Exhibit A - Ben Gamla West.pdf
Attachment: QACS2.pdf
Agreements/Contracts

16. AC1 - Agreement Between School Board of Palm Beach County and Habitat for Humanity
Attachment: Habitat for Humanity Agreement.pdf
Attachment: Data Panel.pdf
Attachment: Legal Checkist.pdf
17. AC2 - Affiliation Agreements with Participating Healthcare Agencies
Attachment: Aldo A. Lombardo, MD, PA Addendums.pdf
Attachment: Regents Park Associates Addendums.pdf
Attachment: Clinical Data Panel 10-27-10.pdf
Attachment: David Campbell Checklist.pdf
Attachment: Smile Builders Addendums.pdf
Attachment: Aldo A. Lombardo, MD, PA Agreement.pdf
Attachment: MD Now Medical Centers Addendums.pdf
Attachment: Regents Park Associates Checklist.pdf
Attachment: David Campbell Addendums.pdf
Attachment: MD Now Medical Memorandum of Understanding Addendums.pdf
Attachment: MD Now Medical Memorandum of Understanding Checklist.pdf
Attachment: Regents Park Associates Agreement.pdf
Attachment: Smile Builders Agreement.pdf
Attachment: David Campbell Agreement.pdf
Attachment: MD Now Medical Memorandum of Understanding Agreement.pdf
Attachment: Smile Builders Checklist.pdf
Attachment: Aldo A. Lombardo, MD, PA Checklist.pdf
Attachment: MD Now Medical Centers agreement.pdf
Attachment: MD Now Medical Centers checklist.pdf
Personnel

18. PD1 - Personnel Agenda
Attachment: December 15 Agenda.pdf
Attachment: Dec15AgendaSeparationCounts.pdf
Transportation

19. T1 Contracted Individal Transportation
Attachment: Contracted Transp Attchmnt 12-15-2010.pdf
Program Management

20. Project Modification Chart - FYI Informational Chart ONLY
Attachment: QAChart.pdf
Attachment: QAChart.pdf
Attachment: PM Chart.pdf
Attachment: QAChart.pdf
21. PM-1 Royal Palm School Approval of Change Order Proposal Request #3
Attachment: QAPM1.pdf
Attachment: QAPM1.pdf
Attachment: Royal Palm Facility Space Summary.pdf
Attachment: Royal Palm School.pdf
Attachment: Royal Palm MCIP.pdf
Attachment: Royal Palm Site Plan.pdf
Attachment: Royal Palm Budget History.pdf
Attachment: Royal Palm CCA Log.pdf
Attachment: QAPM1.pdf
Attachment: QAPM1.pdf
Attachment: QAPM1.pdf
22. PM-2 Manatee Elementary School Approval of Additional Design Services
Attachment: QAPM2.pdf
Attachment: Manatee ES Budget History.pdf
Attachment: Manatee ES Site Plan.pdf
Attachment: Manatee ES Facility Space Summary.pdf
Attachment: Manatee ES Data Panel.pdf
Attachment: Manatee ES CSA Table.pdf
Attachment: QAPM2.pdf
23. PM-6 Plumosa School of the Arts Approval of Change Order Proposal Request #2
Attachment: QAPM6.pdf
Attachment: Plumosa SOARTS Budget History.pdf
Attachment: Plumosa SOARTS Data Panel.pdf
Attachment: Plumosa SOARTS Facility Space Summary.pdf
Attachment: Plumosa SOARTS Site Plan.pdf
Attachment: Plumosa SOARTS CSA Table.pdf
24. PM-7 Plumosa School of the Arts Approval of Change Order Proposal Request #3
Attachment: QAPM7.pdf
Attachment: QAPM7.pdf
Attachment: QAPM7.pdf
Attachment: Plumosa SOARTS Site Plan.pdf
Attachment: Plumosa SOARTS Data Panel.pdf
Attachment: Plumosa SOARTS Facility Space Summary.pdf
Attachment: Plumosa SOARTS Budget History.pdf
Attachment: Plumosa SOARTS CSA Table.pdf
Purchasing

25. P1 Amendment 2 to the Master Agreement with TimeLink International Corporation
Attachment: P1 TimeLink Beneficial Interest.pdf
Attachment: P1 Timelink Master Agreement.pdf
Attachment: P1 Amendment 2 TimeLink International Corp.pdf
Attachment: P1 TimeLink Legal Checklist.pdf
Attachment: P1 TimeLink Executive Summary.pdf
Attachment: P1 Amendment 1 TimeLink International Corp..pdf
Purchasing/Construction

26. CP-1 New and Renewal of Prequalified Vendors
Attachment: Current Prequalified Vendors November 16, 2010.pdf
Attachment: Renewal Vendors 11-17-2010.pdf
Attachment: New Prequalified Vendors 11-17-2010.pdf
27. CP-2 Banyan Creek Elementary Core Expansion CM at Risk Agreement
Attachment: BANYAN CREEK CM RFP-ADDENDUM PKG.pdf
Attachment: Horus PPE.pdf
Attachment: Banyan Creek CSA TABLE 8.3.10.pdf
Attachment: Banyan_Creek_Exh A from ED SPEC.pdf
Attachment: Banyan Creek Data Panel.pdf
Attachment: Banyan_Creek_REVISED FACILITY SUMMARY.pdf
Attachment: Horus-Checklist Banyan Creek Elem Core Expansion-12-15-10 Board CP2.pdf
Attachment: Owner CM@Risk Agreement-Horus Construction-Banyan Creek Horus Signed.pdf
Attachment: Horus Beneficial.pdf
28. CP-3 Crestwood Middle School Core Renovation and Classroom Addition Sitework Amendment
Attachment: Crestwood Project Narrative2.pdf
Attachment: Moss Crestwood Beneficial.pdf
Attachment: Crestwood Facility Sumamry (Exh B from Ed Spec).pdf
Attachment: MOSS PPE.pdf
Attachment: Crestwood (Exh A from Ed Spec).pdf
Attachment: Crestwood Data Panel 2010.pdf
Attachment: Fully Exe. Agreement-Crestwood-Moss.pdf
Attachment: RFP CRESTWOOD MS WITH ADDENDUM.pdf
Attachment: Moss-Checklist Crestwood MS-12-15-10 Board CP3.pdf
Attachment: Crestwood MS - Phase 1 GMP rev 12 1 10 (2).pdf
Attachment: Crestwood CSA TABLE 8.3.10.pdf
Attachment: Crestwood SITE-PLAN.pdf
Attachment: First Amendment Crestwood ES-Moss.pdf
29. CP-5 Galaxy Elementary School Modernization Construction Management at Risk Agreement
Attachment: Pirtle Const. PPE.pdf
Attachment: Galaxy_Elem_Exh B Facility Summary from Ed_Spec_Approved.pdf
Attachment: Galaxy CSA TABLE 8.3.10.pdf
Attachment: Galaxy Data Panel.pdf
Attachment: Galaxy Site Drawing.pdf
Attachment: GALAXY RFP WITH ADDENDUM.pdf
Attachment: Exhibits A From Galaxy Ed Specs.pdf
Attachment: GALAXY ES CONTRACT - EXEC BY CM.pdf
Attachment: Pirtle Whispering Pines Beneficial.pdf
Attachment: Pirtle-Checklist Galaxy ES Modernization 0821-7510 12-15-10 Board CP5.pdf
Attachment: Galaxy Inter Local Agreement .pdf
Professional Services

30. PS 1 Professional Services Agreement with Rodolfo Flores
Attachment: Rodolfo Flores Data Panel.pdf
Attachment: Rodolfo Flores Beneficial Interest.pdf
Attachment: Rodolfo Flores Contract.pdf
Attachment: Rodolfo Flores Legal Checklist.pdf
31. PS 2 - 2010-2011 Consultant Contract with FAU Wellness Center for Head Start Delegate Agency
Attachment: Amendment to Consultant_Service Provider Memorandum of Agreement.pdf
Attachment: ContractlAgreement Addendum Concerning Student Information.pdf
Attachment: Data Panel Screening Report 2009_2010.pdf
Attachment: Beneficial Interest and Disclosure of Ownership Affidavit.pdf
Attachment: Consultant Evaluation.pdf
Attachment: Contract Review Checklist.pdf
Attachment: School District Consultant Agreement.pdf
Budget

32. B1 Budget Amendment - October 2010
Attachment: October 2010 Amendments.pdf
Financial Management

33. FM1 - Signatories For School Internal Bank Account
Attachment: QAFM1.pdf
Attachment: December 15, 2010.pdf
34. FM2 - October 2010 Interim Financial Statements
Attachment: FS - FINAL 10-31-2010.pdf
35. FM3 - Comprehensive Annual Financial Report - June 30, 2010
Attachment: 2010 CAFR FINAL.pdf
Attachment: QAFM3.pdf
Attachment: GAS&Management_Letter.pdf
36. FM4 - Action regarding the Audit of Leave Time for Jeffery Hernandez

Naming of Schools
37. None

Student Government Report
38. Jordan Cohen - No Report this evening.

Delegations\Individual Appearances
39. Elected Officials: None
40. Delegations: Gary Mitten; Robert Dow; Claudia Kirk; and Chuck Ridley.
41. Agenda Item Speakers: David Porter and Jan Porter

Commitee Reports
42. Audit Committee Report:

Minutes: 

Cindy Adair presented the following report from the last Audit Committee Meeting:  Thanked Ernst and Young for preparing their reports on time again this year and commented on the IT findings; Audit Committee would like a monthly update by staff of the actions taken on the findings; take home vehicle audit findings were reported; announced that an audit of the previous CAO's take home vehicle will be done and findings will be reported; currently negotiating with a second auditing firm for the previous CAO leave audit; referred to new language in Policy 1.091 and 1.092 with regard to ex-officio members; committee will be preparing budget and job description information for the Board regarding the Audit Department.

Mr. Barbieri requested a legal opinion regarding the provision of ex-officio members on committees.  Mr. Harris stated that the Board could discuss this issue at the first reading of the policy.  Mr. Barbieri requested a legal opinion prior to the first reading.

Dr. Robinson requested the take home vehicle policy be updated and Mrs. Adair agreed.

Mrs. Adair also stated that the Audit Department is requesting a police officer for subpoena power and the Board agreed to discuss the issue following a memorandum from Legal on the issue.

43. Construction Oversight and Review Committee (CORC):

Minutes: Lew Doctor presented the following report from the last CORC Meeting:  local preference sub-committee meeting occured and subsequent meetings will occur with a report to the Board forthcoming; reviewed the items on the agenda this evening for approval and provided comments accordingly; and discussion regarding cost per student station due to the change in charter district status.
44. Finance Committee Report: None
45. Superintendent's Report:

Minutes: Dr. Johnson reviewed the following since the last Board Meeting:  High School grades were received and the district has all A's and B's with only two C's as well as raising the graduation rate.

Approval of Consent Agenda
46. Approval of the Consent Agenda


Motions:
I recommend the Board approve the consent agenda as submitted.- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Not Present
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Unfinished Business
47. None

Policy Review
48. None

Legal Review
49. LR1 - Settlement re: Carney-Neuhaus, Inc. v. SBPBC
Attachment: Joint Notice of Settlement 12-15-10.pdf
Attachment: Order Accepting Stipulation of Settlement 12-15-10.pdf
Attachment: Stipulation of Settlement & Full & Final Release 12-15-10.pdf

Motions:

I recommend the School Board approve the terms of settlement in the matter of Carney-Neuhaus, Inc. v. School Board of Palm Beach County, case number 502008CA018907XXXXMB AH and authorize the Chairman and Superintendent to finalize and execute the Stipulation of Settlement and the Full and Final Release, and all related documents.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Jenny Prior Brown
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

50. LR2 - Contracting with A. Denise Sagerholm as an Associate Attorney
Attachment: SagerholmDenise120910.pdf

Motions:

Good cause exists to add this item to the agenda, so that the Associate Attorney can immediately perform the necessary legal functions in Employee Relations.

 

I recommend that the School Board approved the attached contract with A. Denise Sagerholm and authorize Superintendent and Board Chairman to sign all necessary documents to execute this agreement.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Expulsions
51. None

New Business
Curriculum/Learning Support

52. CLS2 - Boca Raton High School Student Trip to Hawaii
Attachment: QACLS2.pdf
Attachment: QACLS2.pdf
Attachment: Boca High Travel Information 11.18.10.pdf
Attachment: Boca High Data Panel 2010.pdf

Motions:
I recommend that the School Board approve Boca Raton High School students to travel to Honolulu, Hawaii to visit University High School.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Personnel

53. PD2 - Personnel Addendum
Attachment: December 15 Addendum.pdf

Motions:
I recommend the Board approve the Personnel Addendum as submitted.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

54. PD3 - Personnel Addendum
Attachment: QAPD3.pdf
Attachment: December 15 Addendum#2.pdf
Attachment: RESUME-Elizabeth_McBride_2009_(_3_pages)1 (2).pdf

Motions:
I recommend the Personnel Addendum as submitted.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Labor Agreements/Contracts

55. LA1 - Labor Agreements and Lump Sum Payments
Attachment: 2010 SEIU-FPSU TENTATIVE AGREEMENT PARA CONTRACT.pdf
Attachment: MOU with PBA onthe $500 Bonus 2010.pdf
Attachment: QALA1.pdf
Attachment: 2010 SEIU-FPSU TENTATIVE AGREEMENT REGULAR CONTRACT.pdf
Attachment: 2010 SEIU-FPSU TENTATIVE AGREEMENT SUPERVISORY CONTRACT.pdf

Motions:

Good cause to add this item to the agenda:  Tentative agreement with the various employee groups was just reached in the last few days.  Placing this item on the December 15, 2010 Board Agenda is necessary in order to pay employees prior to the Winter Break.

 

I recommend the School Board approve a $500 one-time lump sum payment for eligible FY2010 service (defined as completing one-half of the contract year plus one day and provided the employee has not already received a one-time lump sum payment of $500 in calendar 2010) for SEIU-FPSU, PBA, and Non-Bargaining Unit (NBU) regular employees and adopt tentative bargaining agreements and MOU as submitted.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

56. LA2 - Adoption of the 2011-2012 School Calendar
Attachment: DISTRICTCALENDAR_2011-12_AlternateRevised.pdf

Motions:

Having good cause to add this item to the Agenda, i.e. having received final input from Principals and upper level staff on Tuesday, December 14, placing this item on the December 15, 2010 Board Agenda is necessary in order to post and further communicate this School Calendar to parents and other community stake holders in a timely manner.  Therefore, I recommend the adoption of the 2011-2012 School Calendar.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Program Management

57. PM-3 Manatee Elementary School Approval of Change Order Proposal Request #1
Attachment: 10441-101400Signage.pdf
Attachment: Manatee ES Budget History.pdf
Attachment: Manatee ES Data Panel.pdf
Attachment: Manatee ES Facility Space Summary.pdf
Attachment: Manatee ES CSA Table.pdf
Attachment: Manatee ES Site Plan.pdf
Attachment: QAPM3.pdf
Attachment: QAPM3.pdf

Motions:

I recommend the School Board approve a Project Modification in the amount of $16,768.00 to W.G. Mills, Inc. for the Manatee Elementary School Addition Project #2241-8307, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

58. PM-4 Northboro Elementary School Approval of Additional Design Services
Attachment: Northboro ES Budget History.pdf
Attachment: Northboro ES Site Plan.pdf
Attachment: Northboro ES CSA Table.pdf
Attachment: Northboro ES Facility Space Summary.pdf
Attachment: Northboro ES Data Panel.pdf
Attachment: Northboro ES Attachments.pdf
59. PM-5 Plumosa School of the Arts Ratification of Construction Change Directive #1
Attachment: QAPM5.pdf
Attachment: Plumosa SOARTS Site Plan.pdf
Attachment: Plumosa SOARTS CSA Table.pdf
Attachment: Plumosa SOARTS Data Panel.pdf
Attachment: Plumosa SOARTS Facility Space Summary.pdf
Attachment: Plumosa SOARTS Budget History.pdf
Attachment: Beach Environmental contract & warranty.pdf
Attachment: QAPM5.pdf

Motions:

I recommend the School Board ratify this Project Modification for the addition of 180 calendar days and the replacement of the cafeteria windows and auditorium stage flooring in the amount of $281,100.00 to Suffolk Construction, Inc. for the Plumosa School of the Arts Modernization Project #0871-7507, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

60. PM-8 Amendment to FEMA Mitigation Grant
Attachment: Checklist for Second Amendment to Federally Funded Subgrant Agreement.pdf
Attachment: Second Amendment to Federally Funded Subgrant Agreement.pdf
Attachment: Checklist for Third Amendment to FEMA Mitigation Grant.pdf
Attachment: Third Amendment to Federally Funded Subgrant Agreement.pdf
Attachment: Federally Funded Subgrant Agreement.pdf
Attachment: First Amendment to Federally Funded Subgrant Agreement.pdf

Motions:

I recommend the School Board approve the Third Amendment to the Federally Funded Sub-grant Agreement between the State of Florida, Division of Emergency Management and the School Board of Palm Beach County, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Purchasing/Construction

61. CP-4 Whispering Pines Core Renovation and Classroom Addition Sitework Amendment
Attachment: Whispering Pines Project Narrative2.pdf
Attachment: Whispering_Pines (Exh A from Ed Spec).pdf
Attachment: Whispering_Pines_Facility Summary (Exh B from Ed Spec).pdf
Attachment: Whispering Pines Site-Floor-Civil.pdf
Attachment: Fully Exe Agreement-Whsipering Pines-Pirtle Construction Company.pdf
Attachment: CM @ Risk RFP Whispering Pines Package with Addenda.pdf
Attachment: Pirtle PPE WP.pdf
Attachment: Whispering Pines Data Panel 2010.pdf
Attachment: Pirtle-Checklist 1st Amendment Whispering Pines 1781-8434 12-15-10 Board CP4.pdf
Attachment: Whispering Pines CSA TABLE 8.3.10.pdf
Attachment: Whispering Pines EXHIBIT Z GMP PH 1 FINAL 11-16-10.pdf
Attachment: Pirtle Whispering Pines Beneficial.pdf
Attachment: First Amendment Whispering Pines ES James B.pdf

Motions:

I recommend the School Board approve the First Amendment to the Construction Management at Risk Agreement to establish the Guaranteed Maximum Price (GMP)  in the amount of $3,901,364.00 to James B. Pirtle Construction Company, Inc., d/b/a Pirtle Construction Company and authorize the Superintendent and Board Chairman to finalize and sign all required documents for the GMP Whispering Pines Core Renovation and Classroom Addition Sitework, Project No. 1781-8434.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Non-Agenda Speakers
62. Time Certain 7:00 p.m. (OR upon conclusion of the business portion of the meeting)

Minutes: 

The following members of the audience addressed the Board:  Audrey Borden; Mike Dowling; Christina Howley; Michael Howard; Tom Whatley; Diane Hanfman; Debbie Block; Pam Berman; Curtis Sherrod.

The Board took a five minute break following non-agenda speakers at 7:30 p.m.


Board Discussion Item
63. BARBIERI - Monthly Contract Report

Minutes: 

Mr. Barbieri discussed the issue of contracts under $10,000 which are approved by the Superintendent without coming to the Board.  Mr. Barbieri further requested developing a policy outlining that the Board receive reports on contracts under $10,000 on a monthly basis.

Dr. Johnson suggested the monthly Board Meeting as a monthly target date and even putting this as an item on the agenda for Board review.

Board Members agreed.

64. BARBIERI - Auditor and Chief Counsel Budget Requirements

Minutes: 

Mr. Barbieri stated that at the last Audit Committee Meeting there was discussion regarding the Auditor's budget being set by the Board and then request that the Superintendent present that budget amount in the final budget presented to the Board.  Mr. Barbieri wanted to pursue this issue as well as having the Chief Counsel's budget handled the same way.

Board Members agreed with this concept.

After waiving the rules to allow comments from a member of the audience, Board Members requested that Cindy Adair present her thoughts on the concept and she reviewed several obstacles over the last year with the current scenario.

65. BRILL - School Board Member Orientation

Minutes: 

Ms. Brill requested a policy be established outlining new Board Member Orientation for newly elected Board Members.

Dr. Johnson stated that he will receive information from FSBA and create a matrix of meetings which should occur.

Mr. Barbieri requested that Dr. Johnson create this policy and bring it back to the Board.

66. ROBINSON - School Safety and Bullying

Minutes: 

Dr. Robinson requested a workshop to develop best practices for school safety and bullying and presented several ideas for reporting such incidents which would include a paper trail.

Board Members agreed to have a workshop on this issue.

67. ROBINSON - Pre-K

Minutes: 

Dr. Robinson requested a workshop on pre-k and early childhood education so that the Board can own birth to five.

Jenny Prior Brown added that Children's Services Counsel should be included in this workshop as a partnership.  Dr. Robinson added that head start should be included as well.

Board Members agreed to have staff schedule this workshop.

68. SHAW - Legislative Advocacy

Minutes: 

Mr. Shaw would like to deal with legislative issues working with all of the different groups and going to the legislature with one message from Palm Beach County as a common advocacy.

Mr. Barbieri requested that Mr. Shaw put this together and bring it back to the Board.

Dr. Robinson stated that one of the issues she would like to see is a repeal of Senate Bill 4 regarding pass/fail exams.

Dr. Benaim stated that he would like to see the 10 day absence, must pass final exam, issue re-examined.  Board Members commented that this is a local issue that can be handled without including the legislature.

Board Members agreed to waive the rules and receive input from Mr. Crawford and he reviewed all of the legislative deadlines.

Mr. Barbieri requested that Mr. Crawford work with Mr. Shaw to pull all of the issues together.

69. ANDREWS - Relations Summit Conference with Noninstructional Employees

Minutes: 

Mrs. Andrews requested scheduling a relations summit conference with noninstructional employees to improve our relations with staff.  Mrs. Andrews would like to see Alison Adler's department coordinate something on a teacher planning day to receive staff comments and input.

Board Members agreed to schedule such a meeting; however, Dr. Robinson questioned sunshine issues.

Dr. Johnson pointed out sunshine as well as negotiation issues since all of the employees are covered by unions.

Board Members agreed that with the right parameters in place these meetings could work.

Mr. Barbieri requested Mr. Harris provide a legal opinion regarding direct bargaining and sunshine with such meetings.

70. ANDREWS - Hiring Hold, Layoffs, and Human Resources Action Plan During this Critical Budget Time

Minutes: 

Mrs. Andrews stated that Board Members need to know about hiring holds, layoffs and the Human Resources Action Plan during this critical budget time to assist our at-risk employees who may be impacted. 

Dr. Johnson stated that there have not been layoffs to date; however, some jobs are collapsed and some employees have been non-renewed.  Mr. Moore further stated that nine employees in construction were told in June that they would be let go in 9 months (which would be February).

71. BARBIERI - FSBA

Minutes: 

Mr. Barbieri stated that Wayne Blanton from FSBA has offered to meet with the Board on Tuesday, January 4th.

Dr. Robinson stated that she would be unable to meet on a Tuesday as she has patients and sets aside Wednesday's for meetings. 

Board Members requested meeting with Mr. Blanton on a Wednesday from 2:00 to 4:30 p.m. with a suggested date of January 12th if Mr. Blanton is available.

Mrs. Gent will let everyone know the confirmed date and time.

 

72. ROBINSON - Monthly Book Club

Minutes: 

Dr. Robinson presented her idea of a "monthly book club" to share ideas with other Board Members rotating Board Members monthly to purchase "the book" for the Board.

Board Members agreed.


Adjourn
73. Time: 9:15 p.m.


Motions:
Motion to adjourn.- PASS
 
Vote Results
Motion: Chuck Shaw
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Karen Brill- Aye
Jenny Prior Brown- Aye
Debra Robinson- Aye
Chuck Shaw- Aye







Secretary

Chair