e-agenda.NET

School Board Meeting
August 19, 2009


Call to Order
1. 5:07 p.m.

Pledge of Allegiance
2. The Pledge of Allegiance and National Anthem were led by: Seminole Ridge High School Chamber Choir

Opening Remarks
3. Chairman Graham made opening remarks.

Approve Board Minutes
4. None

Board Member Disclosures
5. None

Presentations
6. National Board Certified Teachers Summer Program Highland Elementary
7. Facilities Management Interns and Sponsors
8. Spirit Airlines MD-80 Simulator Donation
9. Kendra Weatherspoon Hankerson-Florida Missing Children's Day School Bus Operator of the Year
10. Community Blood Centers of South Florida
11. Damon Weaver Interviews President Obama
12. NAACP 100 Year Anniversary

Consent
Curriculum/Learning Support

13. CLS1 - Memorandum of Agreement with Prevention Partnerships for Children, Inc. (PPC)
Attachment: Legal Review & Approval - Form #1733.pdf
Attachment: Data Panel Rev.pdf
Attachment: MOA for 10-1-09 thru 9-30-09.pdf
Attachment: QACLS1.pdf
Grants

14. G1 - Mary and Robert Pew Public Grant - South Grade Elementary
Attachment: Southgrade Pew Grant.pdf
Attachment: Southgrade Data Panel.pdf
Charter Schools

15. CS1 - Merger of Palm Beach School for Autism and Palm Beach Academy for Learning
Attachment: Data Panel - PB Autism.pdf
Attachment: Data Panel - PB Acad. for Learning.pdf
Attachment: Exhibit A - PB Autism.pdf
16. CS2 - Fifteen Year Renewal Charter for Academy for Positive Learning Charter School
Attachment: Data Panel - AFPL.pdf
Attachment: Legal Checklist - AFPL.pdf
Attachment: QACS2.pdf
17. CS3 - Ten Year Renewal Charter for Believers Academy Charter School
Attachment: Legal Checklist - Believers.pdf
Attachment: Data Panel - Believers.pdf
18. CS4 - Ten Year Renewal Charter for South Tech Academy Charter School
Attachment: Legal Checklist - South Tech.pdf
Attachment: Data Panel - South Tech.pdf
19. CS5 - Ten Year Renewal Charter for Inlet Grove Community High School, Inc. Charter School
Attachment: Legal Checklist - Inlet Grove.pdf
Attachment: Data Panel - Inlet Grove.pdf
20. CS6 - Five Year Renewal Charter for Boca Raton Charter School
Attachment: Legal Checklist - Boca Raton.pdf
Attachment: Data Panel - Boca Raton.pdf
Agreements/Contracts

21. AC1 - The Literacy Coalition of Palm Beach County for the Tri-City Family Literacy Program
Attachment: PBC Literacy Tri-City Contract.pdf
Attachment: PBC Literacy Tri-City Data Panel.pdf
Attachment: PBC Literacy Tri-City Legal Checklist.pdf
Attachment: QAAC1.pdf
22. AC2 - Agreement with Houghton Mifflin Harcourt Publishing Software for "Shrinking the Digital Divide"
Attachment: HMHLT Board Report Contract.pdf
Attachment: HMHLT Board Report Data panel.pdf
Attachment: HMHLT Board Report Legal Checklist.pdf
Attachment: HMHLT Board Report Beneficial Interest.pdf
Attachment: HMHLT Board Report Certificate.pdf
Attachment: QAAC2.pdf
23. AC3 - Family Central CONTINUE-TO-CARE (CTC-A) Service Agreement
Attachment: CTCA Data Panel Reimbursement 7-1-08 to 6-30-09.2.pdf
Attachment: CTCA Legal Checklist 8-3-09.pdf
Attachment: Continue to Care Afterschool - CTCA Service Agreement -8-4-09.pdf
24. AC4 - Addendum to Highland Elementary Bridges Beacon Agreement
Attachment: Addendum to Agreement.pdf
Attachment: Contract Review Checklist.pdf
Attachment: Agreement Oct 1 2008- Sept 30, 2009.pdf
Attachment: Highland Data Panel.pdf
25. AC5 - Family Central Rate Agreement for Subsidized Child Care
Attachment: Updated Family Central School Readiness Service Agreement2009-07-27-131919.pdf
Attachment: Updated Family Central School Readiness Legal Checklist 2009-07-27-131904.pdf
Attachment: Family Central School Readiness Data Panel Reimbursement 7-1-08 to 6-30-09.2.pdf
26. AC6 - Florida VPK Statewide Provider Agreement and Addendum
Attachment: Contract Review Checklist.pdf
Attachment: Data Panel SY 2010 VPK Enrichment Program.pdf
Attachment: VPK Agreement.pdf
Attachment: VPK Addendum to Agreement.pdf
Attachment: QAAC6.pdf
27. AC7 - School Readiness Child Care Service Agreement
Attachment: CONTRACT REVIEW CHECKLIST.pdf
Attachment: Family Central School Readiness Service Agreement.pdf
Attachment: Data Panel SY 2010 VPK Enrichment Program.pdf
Personnel

28. PD1 - Personnel Agenda
Attachment: August 19 Agenda.pdf
Attachment: Aug19AgendaSeparationCounts.pdf
Transportation

29. T1 Contracted Individual Transportation
Attachment: Contracted Transp 8-19-09.pdf
30. T2 Tri-County Commuter Rail Authority Expenditure
Attachment: Tri-Rail Agreement 2009.pdf
Attachment: QAT2.pdf
31. T3 Bus Radio Program
Attachment: Bus Radio 8-19-09.pdf
Attachment: QAT3.pdf
Attachment: QAT3.pdf
School Police

32. SP1 - Consider Approval to Submit the School District's Self-Assessment of the Safety and Security Best Practices for 2009
Attachment: OPPAGA 2009 District's Self-Assessment.pdf
Attachment: QASP1.pdf
Attachment: QASP1.pdf
Real Estate

33. RE1 - 03MM Pahokee Middle School Bus Access Road
Attachment: Exhibit A- 03MM Pahokee MIddle.pdf
Attachment: Exhibit A-2 03MM Pahokee Middle.pdf
Attachment: checklist- 03MM Pahokee Middle.pdf
Attachment: Exhibit A-1 03MM Pahokee Middle.pdf
Attachment: Exhibit B.pdf
Attachment: QARE1.pdf
Attachment: QARE1.pdf
Purchasing

34. P1 McQuay Services Agreement
Attachment: P1 McQuay Maintenance Agreement.pdf
Attachment: P1 McQuay Legal Checklist.pdf
Attachment: P1 McQuay Beneficial Interest.pdf
Purchasing/Construction

35. CP-1 New and Renewal of Prequalified Vendors
Attachment: New Vendors 8-19-09.pdf
Attachment: Current Prequalified Vendors 8-19-09.pdf
Attachment: Renewal Vendors 8-19-09.pdf
36. CP-2 Continuing Contract for Structural Engineering Services
Attachment: RCT Beneficial.pdf
Attachment: Johnson Structural- Beneficial.pdf
Attachment: ONMJ-Beneficial.pdf
Attachment: TLC-Beneficial Interest.pdf
Attachment: Johnson Structural-Checklist-08-19-09 Board.pdf
Attachment: ONMJ Structural Agreement.pdf
Attachment: RCT Structural Agreement.pdf
Attachment: TLC Structural Agreement.pdf
Attachment: ONMJ- Checklist-08-19-09 Board.pdf
Attachment: TLC PPE.pdf
Attachment: Structural RFP with Addenda.pdf
Attachment: Johnson Structural Ageement.pdf
Attachment: R.C.T.Structural Checklist-08-19-09 Board.docx.pdf
Attachment: TLC-Structural Checklist-08-19-09 Board.pdf
Professional Services

37. PS 1 Professional Services Agreement with Fish & Richardson for EBS-related services
Attachment: Fish and Richardson Beneficial Interest.pdf
Attachment: Fish and Richardson Previous Evaluation.pdf
Attachment: Fish and Richardson EBS Legal Checklist.pdf
Attachment: Fish and Richardson EBS Contract.pdf
Attachment: QAPS1.pdf
38. PS 4 Amendment to Professional Services Agreement with Lauren A. Steele
Attachment: Lauren Steele Beneficial Interest.pdf
Attachment: Lauren Steele Previous Evaluation.pdf
Attachment: Lauren Steele Data Panel.pdf
Attachment: Lauren Steele Legal Checklist.pdf
Attachment: Lauren Steele Amendment and Contract.pdf
Attachment: QAPS4.pdf
39. PS 5 Professional Services Agreement with DKH Consulting Services, Inc.
Attachment: DKH Consulting Services Contract.pdf
Attachment: DKH Consulting Services Beneficial Interest.pdf
Attachment: DKH Consulting Services Previous Evaluation.pdf
Attachment: DKH Consulting Services Legal Checklist.pdf
Attachment: DKH Consulting Services Data Panel.pdf
Attachment: QAPS5.pdf
Attachment: 08-19-09-SLC_Cover_Ex_Summary_Yr_2.pdf
Attachment: 08-19-09-SLC_Forest_Hill_Yr_2.pdf
Attachment: 08-19-09-SLC_Boynton_Bch_Yr_2.pdf
40. PS 6 Professional Services Agreement with Florida Atlantic University
Attachment: FAU Data Panel.pdf
Attachment: FAU Contract.pdf
Attachment: FAU Beneficial Interest.pdf
Attachment: FAU Previous Evaluation.pdf
Attachment: FAU Legal Checklist.pdf
Attachment: QAPS6.pdf
41. PS 8 Professional Services Agreement with Institute for Global Ethics (IGE)
Attachment: IGE Previous Evaluation.pdf
Attachment: IGE Contract.pdf
Attachment: IGE Legal Checklist.pdf
Attachment: QAPS8.pdf
Attachment: 08-19-09-IGE Palm Beach Service Task Schedule 6 10 09.pdf
Attachment: 08-19-09-IGE will deliver a multi.pdf
Attachment: IGE Beneficial Interest.pdf
42. PS 9 Professional Services Agreement with A. L. Jackson and Company, P.A.
Attachment: A L Jackson Beneficial Interest.pdf
Attachment: A L Jackson Previous Evaluation.pdf
Attachment: A L Jackson Contract.pdf
Attachment: A L Jackson Legal Checklist.pdf
Attachment: QAPS9.pdf
Attachment: QAPS9.pdf
Financial Management

43. FM1 - Signatories For School Internal Bank Account
Attachment: August 19, 2009.pdf
Insurance

44. IN1 Workers’ Compensation EB778320
45. IN2 Workers’ Compensation SH127434
Attachment: QAIN2.pdf

Naming of Schools
46. None

Student Government Report
47. Student Representative Sara Canter from Boca High School

Minutes: Student Representative Sara Canter presented the agenda for the next County Council Meeting and invited all Board Members and the Superintendent to attend.

Delegations\Individual Appearances
48. Elected Officials: County Commissioner Pricilla Taylor and City Commissioner Mackenson Bernard
49. Delegations: Chuck Ridley; Alyx Kellington; Robert Dow; Helene Samango
50. Agenda Speakers:

Minutes: 

The following members of the audience addressed the Board:  Gary Mitten; Frank Petosa; Bivian Free; Jan Porter; Marcia Andrews; Pablo Del Real; Joan Starr.


Approval of Consent Agenda
51. Consent Agenda


Motions:
I recommend the Board approve the consent agenda as submitted.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Commitee Reports
52. Audit Committee Report:

Minutes: 

Cindy Adair presented the following from the last Audit Committee Meeting:  Update regarding Ernst and Young and the items included in their contract; SAC Audit and disbursement findings; P-Card findings and corrective actions; developed a monitoring system for all contracts with the District; announced that the Board requested audit of the Board and Leadership expenditures (for p-cards, employee reimbursements, and vendor payments) is underway.

Board Members agreed to add to the scope of the Board and Leadership p-card audit as follows:  in addition to the computer sampling a person will do a cursory review of the bills to find any vendors or amounts which stand out and do a further review of those individual items.

53. Construction Oversight and Review Committee (CORC) Report:

Minutes: Lou Doctor presented the following from the last CORC meeting:  reviewed and agreed with all items on tonight's Board Meeting agenda; received the status of the schools which opened this week; pleased with cooperation from the Facilities Department; looking for a replacement to fill a CORC vacancy.
54. Finance Committee Report: None
55. Superintendent's Report:

Minutes: Superintendent Johnson presented the following events since the last Board Meeting:  Smooth opening of school; recognized his Leadership Team for the summer activities which have assisted in preparation for the beginning of school; and introduced new principals.

Unfinished Business
56. None

Policy Review
57. None

Legal Review
58. None

Expulsions
59. None

New Business
Personnel

60. PD2 - Personnel Addendum
Attachment: August 19 Addendum.pdf

Motions:
I recommend the School Board approve the Personnel Addendum as submitted.- PASS
 
Vote Results
Motion: Frank Barbieri
Second: Monroe Benaim
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Consultant Contracts

61. PS 2 Professional Services Agreement with Fish & Richardson for WXEL-related services
Attachment: Fish and Richardson WXEL Legal Checklist.pdf
Attachment: Fish and Richardson Beneficial Interest.pdf
Attachment: Fish and Richardson Previous Evaluation.pdf
Attachment: Fish and Richardson WXEL Contract.pdf

Motions:
I recommend award of the Agreement for Professional Services with Fish & Richardson for an amount not to exceed $85,000, and authorize the Superintendent and Board Chairman to sign all needed documents.- PASS
 
Vote Results
Motion: Monroe Benaim
Second: Sandra Richmond
Frank Barbieri- Nay
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

62. PS 3 Professional Services Agreement with WestEd
Attachment: WestEd Beneficial Interest.pdf
Attachment: WestEd Previous Evaluation.pdf
Attachment: WestEd Legal Checklist.pdf
Attachment: WestEd Data Panel.pdf
Attachment: WestEd Contract.pdf
Attachment: QAPS3.pdf

Motions:
I recommend award of the Agreement for Professional Services with WestEd effective August 20, 2009 through June 30, 2010 for $60,000 and authorize the Superintendent and Board Chairman to sign all needed documents.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Sandra Richmond
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye
Frank Barbieri- Aye

63. PS 7 Agreement for Professional Services with Dr. Randall Burks, Esq.
Attachment: Randall Burks Previous Evaluation.pdf
Attachment: Randall Burks Legal Checklist.pdf
Attachment: Randall Burks Contract.pdf
Attachment: Randall Burks Beneficial Interest.pdf

Motions:
I recommend award of the Agreement for Professional Services with Dr. Randall Burks, Esq. effective July 1, 2009 through June 30, 2010 for a total not to exceed $100,000 and authorize the Superintendent and Board Chairman to sign all needed documents.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Sandra Richmond
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Nay


Non-Agenda Speakers
64. Time Certain (7:00 p.m.) OR Conclusion of the Meeting (Whichever is first)

Minutes: The following members of the audience addressed the Board:  George Carter; Warrie Leonard; Al Williams; Britt Deviney; Tay Gaines; Fred Schwartz; Bruce Beaugh; Cleveland Hope; Avery McCray; Godfrey Chatfield; Hugh Dunkely, Jr.; Kimba Williams: Curtis Sherrod; Lia Avant; Commissioner Allie Biggs; Dr. Debra Kaiser; Neicia Pierra; Charice Robinson; Zakiya Markham; Milton Brown; Marcia Andrews; Maude Ford Lee; Dr. Maryann DuPont; Mark MacIntosh; Dorothy Adams Peck; Danise Cleckley; Lia Gaines.

Board Discussion Item
65. The Inspector General - Burdick

Minutes: Mrs. Burdick discussed the Tri-County Meeting which will occur October 28, 2009 and requested the Board have a 30 minute workshop prior to that date to agree on items they would like to see on the agenda.  Board Members agreed.
66. Homework Policy - Barbieri
Attachment: DEPARTMENTALIZATION PROCEDURES AGREED UPON AT THE ELEMENTARY SCHOOL PRINCIPALS' MEETINGS.pdf
Minutes: 

Mr. Barbieri discussed the homework policy and reviewed statistics which he researched on this topic.

Dr. Johnson reviewed the current policy which states that it is at the Principal's discretion.

67. Cell Phone Policy Committee - Robinson

Minutes: 

Dr. Robinson requested a committee be formed to review the current cell phone policy.  Dr. Benaim agreed and stated several positive educational uses for students to have phones.

Mr. Graham requested the Superintendent keep the Board apprised of cell phone updates.

68. "Growing" Our Own School Nurses
Attachment: FFEA email.pdf
Attachment: PBC High School Medical Sciences Academies.pdf
Minutes: Mr. Graham requested input regarding "growing" our own school nurses.  Dr. Robinson stated the problem with getting into nursing programs is that there are not enough seats in the current programs being offered.  Dr. Benaim stated partnering with other agencies to build our own solution to this issue.  Mrs. Burdick announced that Palm Health Care has a desire to assist the schools with nurses.  Mrs. Hill agreed to get some information on interested agencies in assisting us. 

Adjourn
69. 8:45 p.m.






Secretary

Chair