e-agenda.NET

School Board Meeting
November 18, 2008


Call to Order
1. 5:05 p.m.

Pledge of Allegiance
2. The Pledge of Allegiance to the Flag and National Anthem were led by: Dreyfoos School of the Arts student Erin Thomas.

Opening Remarks
3. Mr. Graham made opening remarks, thanked everyone for their hard work and wished everyone a Happy Thanksgiving.

Approve Board Minutes
4. None

Board Member Disclosures
5. None

Presentations
6. K. E. Cunningham/Canal Point Elementary-Florida Association for Media in Education Award
7. Norton Museum of Art-National Medal for Museum and Library Service
8. Michele Monahan-Florida High School Physical Education Teacher of the Year
9. Transition Program Community Partners
10. Florida Transportation and Homeless Education Program Collaboration Award
11. School District Voter Education And Registration Efforts
12. Energy Conservation Awards/Top Recycling Program Award
13. Native American Heritage Month
Attachment: Native American Heritage Month-2008.pdf

Motions:
I recommend the School Board of Palm Beach County proclaims November 2008 as Native American Heritage Month and showcase the unique culture, heritage, and contributions of Native Americans.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Carrie Hill
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

14. National Community Education Day
Attachment: National Community Education Day 2008.pdf

Motions:
I recommend the School Board of Palm Beach County proclaims Friday, December 12, 2008, COMMUNITY EDUCATION DAY and encourages everyone to acknowledge the efforts of community education programs to inspire, motivate, and accomplish a vision that connects communities for today and a better tomorrow.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Debra Robinson
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

15. National Homeless Youth Awareness Month
Attachment: National Homeless Youth Awareness Month-2008.pdf

Motions:
I recommend the School Board of Palm Beach County proclaims the month of November 2008 as National Homeless Youth Awareness Month in Palm Beach County.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Sandra Richmond
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Consent
Curriculum/Learning Support

16. CLS1-Increase of GED Test Fees
Attachment: Letter from DOE Increase GED Fees.pdf
Attachment: GED Test Fee Data Panel.pdf
17. CLS2-William T. Dwyer High School Spanish Club - Educational Trip to Spain and France
Attachment: Itinerary - Spain France Trip - WTDHS.pdf
Attachment: Commitment to Safety - Spain France Trip - WTDHS.pdf
Attachment: Data Panel - RRSFA0094.pdf
Attachment: Field Trip Request - Spain France Trip - WTDHS.pdf
Attachment: Payment Schedule - Spain France Trip - WTDHS.pdf
Attachment: Group Leader Profile Agreement and Release - WTDHS.pdf
18. CLS3- Conniston Middle's Trip to Costa Rica
Attachment: eagendaConniston Costa Rica trip scan.pdf
Attachment: Conniston Costa Rica Trip Data Panel.pdf
Grants

19. G1-Continuation Funding for the Voluntary Public School Choice Inter-District Grant Project
20. G3 - FDOE Application: Florida Increasing Refugee Student Achievement-Competitive Grant to School Districts
Attachment: Data Panel.pdf
Attachment: Refugee Grant.pdf
21. G5 - Amendment to the Agreement for Pascale Bonnegue
Attachment: Pascale Bonnegue Amendment and Contract.pdf
Attachment: Pascale Bonnegue Data Panel.pdf
Attachment: Pascale Bonnegue Beneficial Interest.pdf
Attachment: Pascale Bonnegue Legal Checklist.pdf
Attachment: QAG5.pdf
22. G6 - Amendment to the Agreement for Marla D. Gideos
Attachment: Marla D Gideos Data Panel.pdf
Attachment: Marla D Gideos Legal Checklist.pdf
Attachment: Marla D Gideos Amendment and Contract.pdf
Attachment: Marla D Gideos Beneficial Interest.pdf
Attachment: QAG6.pdf
Charter Schools

23. CS1-Renewal Charter Application for Palm Beach Autism
Attachment: PB for Autism-Data Panel Updates.pdf
Attachment: PB for Autism-21 sections.pdf
Attachment: Legal Checklist-PBA.pdf
Attachment: QACS1.pdf
Attachment: LRE Flowchart.pdf
Agreements/Contracts

24. AC1-PBCSD and CSC-Memorandum of Agreement-Prevention Partnerships for Children, Inc. (PPC)
Attachment: Data Panel.pdf
Attachment: Contract Review Checklist PPC.pdf
Attachment: Memorandum of Agreement PPC.pdf
Attachment: ThreeTaskLists.pdf
Attachment: QAAC1.pdf
25. AC2-Lease Agreement Acts 2 Worship Center Alternative To Suspension Site
Attachment: Data Panel - Acts II.doc
Attachment: ACTS 2 ATOSS Lease Checklist 2008-09-22-165206.pdf
Attachment: Acts 2 ATOSS Lease Final.pdf
Attachment: QAAC2.pdf
26. AC3-Affiliation Agreements with Participating Healthcare Agencies
Attachment: Addendum for Joseph Saponaro, MD, PA.pdf
Attachment: Agreement with Health Care District of PBC.pdf
Attachment: Checklist for Health Care District of PBC.pdf
Attachment: DATA CLINICAL PANELS 2008.txt
Attachment: Addendum for Health District of PBC.pdf
Attachment: Agreement with Joseph Saponaro, MD, PA.pdf
Attachment: checklist for Joseph Saponaro, MD, PA.pdf
27. AC5-Amendment To The Lease Agreement Between St. John Missionary Baptist Church
Attachment: St. John ATS Lease Document.pdf
Attachment: St. John Checklist & Final Amendment.pdf
Attachment: QAAC5.pdf
Attachment: QAAC5.pdf
28. AC6-Continuation of the Cooperative Agreement Between the SDPBC and the Dept. of Juvenile Justice
Attachment: DJJ Cooperative Agree & Legal Checklist.pdf
Attachment: PACE Data FY09.pdf
Attachment: PB Dent Cntr FY09.pdf
Attachment: PBMI Data FY09.pdf
Attachment: PB Juv Corr Fac FY09.pdf
Attachment: DJJ Cooperative Agreement Signed Final.doc
Personnel

29. PD1 - Personnel Agenda
Attachment: November 18 Agenda.pdf
Attachment: QAPD1.pdf
30. PD2-Out-of-Field Teachers Survey 2 (First Semester)
Attachment: Survey 2 OOF.OOC Comparisons.pdf
Program Management

31. Project Modification Chart – FYI Informational Chart ONLY
Attachment: PM Chart.pdf
32. PM1 Berkshire ES Project Modifications
Attachment: Berkshire ES Capacity Utilization Table.pdf
Attachment: Berkshire ES Facility Space Summary.pdf
Attachment: Berkshire ES Data Panel.pdf
Attachment: Berkshire ES Budget History.pdf
Attachment: QAPM1.pdf
Attachment: Berkshire ES Site Plan.pdf
33. PM2 Crystal Lakes ES Project Modifications
Attachment: Crystal Lakes ES Capacity Utilization Table.pdf
Attachment: Crystal Lakes ES Data Panel.pdf
Attachment: Crystal Lakes ES Facility Space Summary.pdf
Attachment: Crystal Lakes ES Budget History.pdf
34. PM3 Palm Beach Lakes HS Additions & Academy Project Modifications
Attachment: Palm Beach Lakes HS Data Panel.pdf
Attachment: Palm Beach Lakes HS Budget History.pdf
Attachment: Palm Beach Lakes HS Facility Space Summary.pdf
Attachment: Palm Beach Lakes HS Site Plan.pdf
Attachment: Palm Beach Lakes HS Capacity Utilization Table.pdf
35. PM4 Olympic Heights HS Project Modifications
Attachment: Olympic Heights HS Data Panel.pdf
Attachment: Olympic Heights HS Site Plan.pdf
Attachment: Olympic Heights HS Capacity Utilization Table.pdf
Attachment: Olympic Heights HS Budget History.pdf
36. PM5 Lake Worth HS Project Modifications
Attachment: Lake Worth HS Capacity Utilization Table.pdf
Attachment: Lake Worth HS Data Panel.pdf
Attachment: Lake Worth HS Site Plan.pdf
Attachment: Lake Worth HS Budget History.pdf
37. PM6 Forest Park ES Project Modifications
Attachment: Forest Park ES Capacity Utilization Table.pdf
Attachment: Forest Park ES Facility Space Summary.pdf
Attachment: Forest Park ES Site Plan.pdf
Attachment: Forest Park ES Data Panel.pdf
Attachment: Forest Park ES Budget History.pdf
38. PM7 Emerald Cove MS Project Modification
Attachment: Emerald Cove MS Facility Space Summary.pdf
Attachment: Emerald Cove MS Site Plan.pdf
Attachment: Emerald Cove MS Budget History.pdf
Attachment: Emerald Cove MS Capacity Utilization Table.pdf
Attachment: Emerald Cove MS Data Panel.pdf
Real Estate

39. RE 1-Sunset Palms ES/Boynton Beach Associates XVII, LLLP
Attachment: Attachment I with Exhibit A.pdf
Attachment: Attachment II.pdf
Attachment: BBXVIII Disclosure.pdf
Attachment: Checklist.pdf
40. RE 2- H.L. Watkins MS-Approve Easement Deed – Seacoast Utility
Attachment: RE-2 Exhibit A.pdf
Attachment: RE-2 Checklist.pdf
Attachment: RE-2 Easement Deed.pdf
41. RE-3 West Tech Ed. Center/Approve Second Amendment to the Lease Agreement-PBCC
Attachment: Exhibit B RE-3.pdf
Attachment: Exhibit A RE-3.pdf
Attachment: Exhibit C RE-3.pdf
Attachment: RE-3 2nd amendment West Tech.pdf
Attachment: RE-3 Checklist.pdf
Attachment: QARE3.pdf
Purchasing

42. P1 Medicaid Reimbursement RFP 09C-003B
Attachment: P1 09C 003B Mailing List.pdf
Attachment: P1 09C 003B Tabulation.pdf
Attachment: P1 09C 003B RFP Document.pdf
43. P2 Gale Cengage Learning Resource Center
Attachment: Gale Group Service Agreement.pdf
Attachment: Gale Cengage Order Form.pdf
Attachment: Gale Group Legal Checklist.pdf
Attachment: QAP2.pdf
44. P3 CaseNEX Model of Online Tools / ESOL Professional Development Courses
Attachment: CaseNex Proposal.pdf
Attachment: CaseNex Legal Checklist.pdf
Attachment: Addendum to Amendment.pdf
Purchasing/Construction

45. CP-1 New and Renewal of Prequalified Vendors
Attachment: New Vendors.pdf
Attachment: Renewal Vendors.pdf
Attachment: CURRENT PREQUALIFIED VENDORS 11-18-2008.1.pdf
46. CP-2 Professional Traffic Engineering Consultants on Continuing Contract
Attachment: Traffic RFP-Addendum-Tab.pdf
Attachment: MTP Bene.pdf
Attachment: Pinder Troutman Bene.pdf
Attachment: MTP Group Traffic Agreement.pdf
Attachment: Traffic MTP Checklist.pdf
Attachment: Traffic Pinder Legal Checklist.pdf
Attachment: PinderTroutman Traffic Agreement.1.pdf
47. CP-3 Amend the CM Agreement for Northboro Elementary School Modernization
Attachment: Northboro Elem Sch Modern Hed...klist-11-18-08 Board CP-3.pdf
Attachment: Northboro Exh A from Ed Spec.pdf
Attachment: Northboro SIte Plan 4.18.08.pdf
Attachment: Northboro GMP 10 29 08.pdf
Attachment: Second Amendment Northboro ES -Hedrick Bros.pdf
Attachment: QACP3.pdf
Attachment: Hedrick Bene.pdf
Attachment: Northboro Data Panel.pdf
Attachment: Hedrick Brothers PPE.pdf
Attachment: Northboro Facility Summmary.pdf
Attachment: Northboro CSA Table August 2008.pdf
Attachment: Hedrick Northboro Exe Agree w 1st Amend.pdf
Professional Services

48. Professional Services Matrix - FYI Informational Only
Attachment: Professional Services Matrix.pdf
49. PS 1 Professional Services with KK IT Consultants Inc.
Attachment: KK IT Consulting Contract.pdf
Attachment: KK IT Consulting Beneficial Interest.pdf
Attachment: KK IT Consulting Legal Checklist.pdf
Attachment: QAPS1.pdf
Attachment: QAPS1.pdf
50. PS 2 Professional Services with John C Davis
Attachment: John C Davis Contract.pdf
Attachment: John C Davis Previous Evaluation.pdf
Attachment: John C Davis Data Panel.pdf
Attachment: John C Davis Legal Checklist.pdf
Attachment: John C Davis Beneficial Interest.pdf
Attachment: QAPS2.pdf
51. PS 4 Amendment to Agreement for Dineh Company
Attachment: Dineh Company Amendment and Contract.pdf
Attachment: Dineh Company Beneficial Interest.pdf
Attachment: Dineh Company Previous Evaluation.pdf
Attachment: Dineh Company Legal Checklist.pdf
52. PS 5 Amendment to Agreement for MK Powers Consulting, Inc.
Attachment: MK Powers Consulting Legal Checklist.pdf
Attachment: MK Powers Consulting Amendment and Contract.pdf
Attachment: MK Powers Consulting Beneficial Interest.pdf
Attachment: MK Powers Consulting Previous Evaluation.pdf
53. PS 6 Amendment to Agreement for Pro Business Solutions LLC
Attachment: Pro Business Amendment and Contract.pdf
Attachment: Pro Business Beneficial Interest.pdf
Attachment: Pro Business Previous Evaluation.pdf
Attachment: Pro Business Legal Checklist.pdf
Budget

54. B1 Budget Amendments - September 2008
Attachment: September 2008 Amendments.pdf
Financial Management

55. FM1 - Signatories For School Internal Bank Account
Attachment: November 18, 2008.pdf
56. FM2 First Quarter Interim Financial Statements
Attachment: Financial Statements 2008-09-30.pdf
Insurance

57. IN1 - APPROVAL TO PURCHASE FLOOD INSURANCE

Naming of Schools
58. None

Student Government Report
59. Student Government Representative:

Minutes: 

Student Representative Paul Winocoor invited all Board Members and the Superintendent to the next County Council meeting and announced that they are collecting clothes for needy students.


Delegations\Individual Appearances
60. Elected Officials: None
61. Delegations: None
62. Agenda Speakers: Jan Porter and Gary Mitten

Approval of Consent Agenda
63. Consent Agenda


Motions:
I recommend the Board approve the consent agenda as submitted.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Carrie Hill
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Not Present
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Commitee Reports
64. Audit Committee Report:

Minutes: 

Cindy Adair presented the following report from the last Audit Committee Meeting:  Audit results of Boca Raton High School Basketball Program; Red Cross/Shelter Audit; KPMG Audit Update (no findings);  RFP for the CAFR was reviewed; reviewed the work load for the Audit Department with recommendation for increased staff at a later date; developing the auditor evaluation to present to the Board; update of schools converted to P-Cards.  Welcomed Mr. Barbieri and invited him to a meeting for an update.

65. Construction Oversight and Review Committee (CORC):

Minutes: Lew Doctor presented the following report from the last CORC Meeting:  Reviewed all items on tonight's Board Meeting agenda and approved with minimal comments; Selection Sub-Committee met to discuss improving the present scoring system for architects and no changes were recommended for the existing policy.
66. Finance Committee:

Minutes: Mr. Rick Miller presented the following report from the last Finance Committee Meeting:  Investments are secure; debt is a fixed rate with one piece of debt with a variable rate and the committee is reviewing how to proceed with that; TANS issued at 2.13%; review of bank contracts; next meeting is December 8th.
67. Superintendent's Report:

Minutes: The Superintendent reported on the following issues from the last months activities:  Visiting several schools and it is evident that the core mission is educating students; safety remains a primary issue as well; enormous challenge with the budget entering into a period where multiple cuts will occur from the state level; reorganization meeting prior to this meeting recognizing Frank Barbieri as a new Board Member; remembered Dr. Joseph Orr and Principal Peggy Nelson who recently passed; and introduced new Principals. 

Unfinished Business
68. None

Policy Review
69. None

Legal Review
70. None

Expulsions
71. None

New Business
Grants

72. G2 - FDOE Application: Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant
Attachment: Data Panel.pdf
Attachment: Immigrant Grant.pdf
Attachment: QAG2.pdf

Motions:
I recommend that the School Board approve the Florida Department of Education Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth Grant in the estimated amount of $597,909.00 effective January 2009-June 30,2009 and authorize the Superintendent or designee to sign all documents and contracts related to the grant which are required for implementation of the grant activities..- PASS
 
Vote Results
Motion: Debra Robinson
Second: Carrie Hill
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Not Present
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

73. G4 - Agreement with Serve, Inc.
Attachment: Serve Inc. Beneficial Interest.pdf
Attachment: Serve Inc. Contract.pdf
Attachment: Serve Inc. Legal Checklist.pdf
Attachment: Serve Inc. Data Panel.pdf
Attachment: HS-Data Panels.pdf
Attachment: QAG4.pdf
Attachment: QAG4.pdf
Attachment: SLC Scan.pdf

Motions:
I recommend award of the Agreement for Grant Services with Serve, Inc. for $34,550.00 effective November 19, 2008 through June 30, 2009 and authorize the Superintendent and Board Chairman to sign all necessary documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Monroe Benaim
Bill Graham- Not Present
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye

Agreements/Contracts

74. AC4 - High Touch High Tech In-School Field Trips
Attachment: High Touch High Tech Contracts.pdf
Attachment: High Touch High Tech Data Panels.pdf
Attachment: High Touch High Tech Previous Evaluations.pdf
Attachment: High Touch High Tech Beneficial Interest.pdf
Attachment: High Touch High Tech Legal Checklists.pdf
Attachment: QAAC4.pdf
Attachment: QAAC4.pdf
Attachment: QAAC4.pdf
Attachment: Dig It K-2nd.pdf
Attachment: Dig It Gold Rush Materials.pdf

Motions:
I recommend award of the Consultant Contracts with High Touch High Tech totaling $107,600.00 effective November 19, 2008 through June 03, 2009 and authorize the Superintendent and Board Chairman to sign all necessary documents.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Carrie Hill
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Not Present
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Personnel

75. PD3 - Personnel Addendum
Attachment: November 18 Addendum.pdf

Motions:
I recommend the Board approve the personnel addendum as submitted.- PASS
 
Vote Results
Motion: Carrie Hill
Second: Sandra Richmond
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Not Present
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Consultant Contracts

76. PS 3A-B Professional Services with Professional Development for Achievement
Attachment: PDA Data Panel Golden Grove.pdf
Attachment: PDA Legal Checklist Acreage Pines.pdf
Attachment: PDA Contract Acreage Pines.pdf
Attachment: PDA Data Panel Acreage Pines.pdf
Attachment: PDA Contract Golden Grove.pdf
Attachment: PDA Beneficial Interest.pdf
Attachment: PDA Previous Evaluation Golden Grove.pdf
Attachment: PDA Legal Checklist Golden Grove.pdf
Attachment: PDA Previous Evaluation Acreage Pines.pdf
Attachment: QAPS3.pdf

Motions:
I recommend award of the Agreement for Professional Services with Professional Development for Achievement for a total of $1,600.00 effective December 11, 2008 through March 25, 2009 and authorize the Superintendent and Board Chairman to sign all necessary documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Monroe Benaim
Frank Barbieri- Aye
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Not Present
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Nay


Non-Agenda Speakers
77. Time Certain 7:00 p.m.:

Minutes: The following members of the audience addressed the Board:  Darlene Wilbourne, Marcia Andrews and Rev. Harris.

Board Discussion Item
78. Ethics Pledge - Burdick
Attachment: PBC_EthicsPledge_V4.pdf
Minutes: 

Mrs. Burdick encouraged Board Members to engage in the Ethics Pledge which is an agreed upon statement of values to be individually signed and faxed to Leadership Palm Beach County.

79. Selection of FSBA Legislative Liaison - Graham
Attachment: Legislative Liaison Reporting Form.pdf
Minutes: Mrs. Hill recommended that Paulette Burdick continue to be the FSBA Legislative Liaison with Mr. Graham as the alternate.  The Board by concensus agreed.

Adjourn
80. 7:00 p.m.






Secretary

Chair