e-agenda.NET

School Board Meeting 12-12-12
December 12, 2012


Public Opening
1. Time 5:00pm
2. Attendance

Minutes: 

District 1 Mike Murgio – Present

District 2 Chuck Shaw – Present  

District 3 Karen Brill - Present

District 4 Jennifer Prior Brown - Present

District 5 Frank Barbieri - Present

District 6 Marcia Andrews - Present

District 7 Debra Robinson – Present

Also present were Superintendent E. Wayne Gent; Chief Academic Officer Janis Andrews; Student Government Body, Inspector General Lung Chiu, and General Counsel Sheryl Wood.


Call to Order and Pledge of Allegiance
3. Chairman Shaw

Minutes: Chairman Shaw opened the meeting.
4. Pledge of Allegiance and National Anthem

Minutes: Chairman Shaw introduced Seminole Ridge HS and The Musagetes (Mu-zey-ah-tez) Chamber Choir, under the direction of Wes Rainer who performed the Pledge of Allegiance and National Anthem.

Review of Minutes (if any)
5. Approval of Meeting Minutes - See Below
Attachment: Minutes 12-05-12 Special Meeting.pdf
Attachment: Minutes 11-07-12 Workshop.pdf
Attachment: Minutes 11-07-12 Special Meeting.pdf

Motions:
I recommend the Board approve the minutes as submitted.- PASS
 
Vote Results
Motion: Frank Barbieri
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Chairman Adds Items for Good Cause (if any)
6. Items added for Good Cause

Minutes: The following items were added to the agenda for good cause:  PD2 School Based Administrators (SBA) and Non-Bargaining Unit (NBU), PD3 Personnel Addendum, PD4 Personnel Addendum #2, CP3 Novation Agreement with MPA Architects, Inc. for Gove ES, CP4 Novation Agreement with MPA Architects, Inc. , FM4 Adoption of the 2013-2014 School Calendar.

Superintendent Withdraws Items (if any)
7. Items Withdrawn - None

Board Pulls Items from Consent Agenda (if any)
8. Items Pulled

Minutes: Items pulled are:  CLS1 2012-2013 School Improvement Plans, G1 Mary and Robert Pew Grant , FS4 Glade View ES Project Modification , P4 Synovia Solutions - GPS Systems.

Board Review and Approval of the Agenda
9. Review and Approval of Agenda


Motions:

Motion to approve the agenda.

- PASS
 
Vote Results
Motion: Karen Brill
Second: Jennifer Brown (Board)
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Disclosures and Abstentions (if any)
10. Disclosures and Abstentions - None

Board Comments (3 minutes per member)
11. Board Comments

Minutes: 

Mr. Murgio congratulated Seminole Ridge HS Choir for an enjoyable performance, visited some schools last week during teacher planning day when VAM scores came out and informed that is important for us to let our Legislators know our feelings with Senate Bill 736, attended Dreyfoos SOA Holiday Concert and event and encouraged to continue having programs at our schools where students can excel, mentioned attending Community Input Meeting at Roosevelt  for the Leadership Academy for young men and commended staff that worked on this programs. 

Ms. Brill attended 2012 Holiday Showcase of PBC Affiliates of Special Arts who honored our school district and encouraged all colleagues to attend the following year, also attended Holiday Gathering for Support Operations and also encouraged colleagues to attend these functions so we can visit socially with employees we don't get to see often, wished everyone a happy holiday.

Ms. Brown wished everyone a happy holiday and requested permission to reserve her comments for the end of the meeting.

Mr. Barbieri recognized community partners who have supported our schools such as Script, PNC Foundation, and all other business and community partners, also shared that after meeting Principal Tracy Sims at Barnes & Nobles get together and she requested use of some mobies and after approaching some of the schools in his District who have donated over $15,000 (will not be recognized by name tonight) and appreciate their giving. 

Ms. Andrews thanked schools and community for participating in the parades, thanked District 6 for Wellington and Pahokee Parades which she very much enjoyed. On behalf of City of Belle Glade, Pahokee and South Bay and Canal Point thanking Superintendent for his community visits, congratulated Glades Central HS for their outstanding progress, visited Gove ES and is excited about the new school being built, congratulated Human Resource Department for outstanding job fair out in the Glades.

Dr. Robinson shared the following links via e-mail with the Board:  http://www.people.fas.harvard.edu/~counter/biography.html and http://www.thehistorymakers.com/biography/s-allen-counter-41 , thanked unnamed Principals in schools that dnated the funds to Lincoln ES, shared some black history facts which included alumni of Roosevelt when it was a segregated school Dr. S. Allan Counter who graduated from Roosevelt HS in 1972 and is part of Roosevelt's Legacy, and thanked Mr. Murgio for attending Community Meeting at Roosevelt, and thanked Mr. Gent and staff for working with community on this endeavor and wished happy holidays to all.

Mr. Shaw thanked all employees is the School District for all efforts put together to move forward on Benefits Package, hoped for economy change so more can be done in the future and wished everyone the best for holidays, informed regarding report received by Board regarding Comminucations and Superintendent will give more details in his comments but looking forward for implementation soon.j

At the end of the meeting, Ms. Brown explained that until all the investigation regarding Hank Smith is final and results known, she will continue to withhold comments regarding any of it, and intends to respond to attempts to create some sort of campaign against her fuel by political motivation, said teachers and parents from South Olive have all the right to find out what is going on and to show support for the school which is a great school, response to personal attacks is only directed to individuals who do not have children attending South Olive but have used South Olive as a political battleground.


Presentations
12. PA1 Sunshine State Scholars

Minutes: Presentation by.....
13. PA2 Quantum Foundation-Galaxy Elementary

Minutes: Presentation by Mary Kay Murray....
14. PA3 Todd LaVogue-Roosevelt Community Middle School

Minutes: Presentation by....
15. PA4 Seminole Ridge Construction Academy Habitat House

Minutes: Presentation by CORC Rep?...
16. PA5 South Florida Commuter Services Clean Air Challenge
17. PA6 Outstanding Student, Adult and Senior Volunteers of the Year
18. PA7 Boca Raton High-State Boys Swimming and Diving Champions
19. PA8 Boca Raton High-State Girls Volleyball Champions

Student Government Report
20. Student Government Report - Not Present

Delegations/Individual Appearances
21. Speakers - Elected Officials and Delegates - See List

Minutes: 

The following Elected Officials spoke:  Commissioner of South Bay Esther Berry

The following Delegates spoke:  President of PTA/PTSA Jen Martinez, Executive Director of Administrators' Association Dr. Ben Marlin, Latanzia Jackson from Coalition for Black Student Achievement, Robbie T. Littles from Bridge Builders, President from CTA Debra Wilhelm.


Committee Reports
22. Superintendent Report

Minutes: 

Superintendent Gent introduced Mr. Montgomery, Area Superintendent who introduced the new Principal at Principal of LC Swain MS, Mr. James Thomas; and reviewed the following as well: Communications Report which Judy Goodman has helped put together, identifying strengths and challenges will be available through Media.  Will be looking at new job descriptions which tie up with our Strategic Plan.  Would like to come back from Winter Break and move forward with that; identified 3 of our high schools for their graduation rate:  Glades Central HS increased 10.6% (highest), Boynton Beach HS, and Village Academy.  Represent fantastic achievement; revised calendar will be reviewed later on the agenda.  Will be hard to do a 2 year calendar in advance. 

23. Audit Committee Report
Attachment: Audit Committee Report AMENDED FINAL - Palm Beach Report - Vision-Mission-Strat Plan[1].pdf
Minutes: Mr. Daniels reported from December Audit Committee Meetin, clean audit - there were no findings nor defficiencies found.  Commended Mr. Burke and Staff for providing audit and all their help.  IG Evaluation Instrument (same as Superintendent's) was reviewed and requested input from Board regarding it, requested 7th Goal as Value added to Organization and if item is not applicable, indicate it. Would like to have a  Workshop with Board to discuss Policy 1.092 which addresses powers of IG and would like to get better definition of allegation, rumor, tip which are all unsubstantiated claims and need clarity to help make decisions on future investigations.
24. CORC Committee Report

Minutes: 

Mr. Doctor from CORC acknowledged presentation from David Porter. They are still short of 3 Members in CORC.  Recommended that four items reviewed are approved.

Mr. Barbieri requested modification of policy to see if we set back 40% membership since it is becoming difficult to acquire quorum and asked Superintendent to bring it back to Board. 

25. Academic Advisory Committee Report

Minutes: 

Mr. Holtzman informed about update given by Dr. Andrews to the Academic Advisory Committee regarding the Strategic Plan shared with others for comments. Will be reporting to the Board every other month.

Mr. Barbieri would like to see committee report every month with recommendations regarding curriculum in order to benefit from another oversight.

Ms. Brown adviced that Mr. Holtzman will be stepping down as Chair of that Committee and thanked him for his services.


Agenda Item Speakers
26. Agenda Item Speakers - See List

Minutes: 

Jan Porter spoke regarding G1 (Pew Foundation), requested establishing an oversight committee to review documents related to item.

Justin Katz spoke regarding P4 (GPS for Buses), requested not to purchase system since it is too expensive and feels there are greater needs at schools.


Consent
Curriculum/Learning Support

27. CLS2 Approval of the Seminole County-East Coast Technical Assistance Cent
Attachment: The School Board of Seminole County, FL 11.12.pdf
Grants

28. G2 - Mary and Robert Pew Public Education Fund Grant Award Letter - Dr Mary McLeod Bethune Elementary
Attachment: Pew Grant Award Letter - Dr. Mary McLeod Bethune Elementary.pdf
Attachment: Data Panel - Dr. Mary McLeod Bethune Elementary.pdf
29. G3 - Mary and Robert Pew Public Education Fund Grant Award - Lincoln Elementary
Attachment: Pew Grant Award Letter - Lincoln Elementary.pdf
Attachment: Data Panel - Lincoln.pdf
Charter Schools

30. CS1 - South Tech Preparatory Academy, Inc. - New Application
Attachment: South Tech - Second Review.pdf
Attachment: South Tech - Interview Letter.pdf
Attachment: South Tech - Board Meeting Notification - Exhibit A.pdf
Attachment: South Tech - Application - Exhibit B.pdf
Attachment: South Tech - 7 Day Letter.pdf
Attachment: South Tech - First Review.pdf
Agreements/Contracts

31. AC1 - Cooperative Agreement with Carlton Palms Educational Center
Attachment: Carlton Palms Cooperative Agreement for SB.pdf
Attachment: Beneficial Interest Affidavit.pdf
Attachment: Data Panel Carlton Palms.pdf
Attachment: Contract Review Checklist for BR.pdf
Attachment: Contract Review Checklist for SB.pdf
Attachment: Carlton Palms Business Assoc Agreement.pdf
Attachment: Carlton Palms Cooperative Agreement for BR.pdf
32. AC2 - Northmore Elementary - Children's Home Society, Inc. Cooperative Agreement Extension
Attachment: Legal Checklist Extension Agreement 2012-11-15 (2).pdf
Attachment: Cooperative Agreement Extension - January 2013-December 2013.pdf
Attachment: Cooperative Agreement - January 2012-December 2012.pdf
Attachment: Board Report - December 2011 - Initial Agreement -.pdf
Personnel

33. PD1 - Personnel Agenda
Attachment: December 12 Agenda.pdf
Attachment: Dec12AgendaSeparationCounts.pdf
Transportation

34. T1 Parent-Guardian Transportation Reimbursement
Attachment: Contracted Transp Attchmnt 12-12-12.pdf
Facilities Services

35. FS-1 Northboro Elementary School Project Modifications
Attachment: Northboro ES Site Plan.pdf
Attachment: Northboro ES CSA Table.pdf
Attachment: Northboro ES Facility Space Summary.pdf
Attachment: Northboro ES Data Panel.pdf
Attachment: FS1 REVISED Northboro ES Budget History.pdf
36. FS-2 Pahokee Middle School Project Modifications
Attachment: Pahokee MS Data Panel.pdf
Attachment: Pahokee MS Facilities Space Summary.pdf
Attachment: Pahokee MS Site Plan.pdf
Attachment: Pahokee MS Budget History.pdf
Attachment: Pahokee MS CSA Table.pdf
37. FS-3 Plumosa Elementary School of the Arts Project Modifications
Attachment: Plumosa SOARTS CSA Table.pdf
Attachment: Plumosa SOARTS Data Panel.pdf
Attachment: Plumosa SOARTS Budget History.pdf
Attachment: Plumosa SOARTS Site Plan.pdf
Attachment: Plumosa SOARTS Facility Space Summary.pdf
38. FS-6 Rosenwald Elementary School Project Modifications
Attachment: Rosenwald ES CSA Table.pdf
Attachment: Rosenwald ES Community Comments.pdf
Attachment: Rosenwald ES Option Sheet.pdf
Attachment: Rosenwald ES Site Plan.pdf
Attachment: Rosenwald ES Data Panel.pdf
Attachment: Q&A.FS6.pdf
Attachment: Q&A.FS6.1Glade View and Rosenwald Resolution.pdf
Attachment: Rosenwald ES Revised Facility Space Summary.pdf
Attachment: Rosenwald ES Budget History.pdf
39. FS-7 Whispering Pines Elementary School Project Modification
Attachment: Whispering Pines ES Data Panel.pdf
Attachment: Whispering Pines ES Budget History.pdf
Attachment: Whispering Pines ES Site Plan.pdf
Attachment: Whispering Pines ES CSA Table.pdf
Attachment: Whispering Pines ES Facility Space Summary.pdf
Purchasing

40. P1 ITN 10C-006D, Court Reporting Services
Attachment: 10C-006D Legal Checklist.pdf
Attachment: 10C-006D MUDRICK COURT REPORTING, INC RENEWAL LETTER.pdf
Attachment: 10C-006D OFFICIAL REPORTING SERVICES, LLC CONTRACT.pdf
Attachment: 10C-006D RFP.pdf
Attachment: 10C-006D AWARD AND FIRST RENEWAL TABULATIONS.pdf
Attachment: 10C-006D MUDRICK COURT REPORTING, INC CONTRACT.pdf
Attachment: 10C-006D MUDRICK COURT REPORTING, INC FIRST RENEWAL AMENDMENT.pdf
Attachment: 10C-006D OFFICIAL REPORTING SERVICES, LLC RENEWAL LETTER.pdf
Attachment: 10C-006D MUDRICK COURT REPORTING, INC BENEFICIAL INTEREST AFFIDAVIT.pdf
Attachment: 10C-006D OFFICIAL REPORTING SERVICES, LLC FIRST RENEWAL AMENDMENT.pdf
Attachment: 10C-006D OFFICIAL REPORTING SERVICE LLC - Beneficial Interest.pdf
41. P2 Records Storage and Related Services Renewal
Attachment: 09C-004L Renewal Tabs.pdf
Attachment: 09C-004L Attachment K.pdf
Attachment: 09C-004L Legal Checklist.pdf
Attachment: 09C-004L Original RFP.pdf
Attachment: 09C-004L Second Renewal - Vendor Approval.pdf
Attachment: 09C-004L Benefical Interest.pdf
Attachment: 09C-004L Original Contract - First Renewal.pdf
Attachment: 09C-004L Original Tab.pdf
Attachment: 09C-004L Contract - Second and Final Renewal.pdf
Attachment: Q&A.P2.pdf
42. P3 Insurance Benefits Consultant Agreement
Attachment: 13C-001D Tab with Scoring Sheet.pdf
Attachment: Wells Fargo Beneficial Interest.pdf
Attachment: Wells Fargo Business Associate Agreement 2013.pdf
Attachment: 13C-001D RFP with Addenda.pdf
Attachment: RFP 13C-001D RFP Award Recommendation Memorandum.pdf
Attachment: Contract Review Checklist - Wells Fargo.pdf
Attachment: Wells Fargo Contract (Final).pdf
Purchasing/Construction

43. CP-1 Prequalified Vendors
Attachment: Renewal Vendor 11-26-2012.pdf
Attachment: Current Prequalified Vendors-November 20 2012.pdf
Attachment: New Prequalified Vendors 11-26-2012.pdf
Attachment: Q&A.CP1.pdf
44. CP-2 Architectural Services on Continuing Contract
Attachment: Legal Approved Checklist-Colome.pdf
Attachment: Owner and Architect Agreement on CC-Colome & Associates, Inc.pdf
Attachment: Owner and Architect Agreement on CC-Reg Architect.pdf
Attachment: OWNER AND ARCHITECT AGREEMENT FOR ARCHITECTURAL SERVICES ON CC-TERCILLA, COURTEMANCHE.pdf
Attachment: Beneficial Interest-Reg Architects.pdf
Attachment: Beneficial Interest-Tercilla, Courtemanche.pdf
Attachment: RFP Architects on Continuing Contract.pdf
Attachment: Legal Approved Checklist-Tercilla Courtemanche.pdf
Attachment: Beneficial Interest-Colome Associates, Inc..pdf
Attachment: Legal Checklist-REG Architect.pdf
Professional Services

45. PSE1 - J.D. Percussion Services, Inc. - Professional Services Agreement
Attachment: J D Percussion Contract and Resume.pdf
Attachment: J D Percussion Beneficial Interest.pdf
Attachment: J D Percussion Legal Checklist.pdf
46. PSE2 - Glass Productions, Inc. - Professional Services Agreement
Attachment: Glass Productions Beneficial Interest.pdf
Attachment: Glass Productions Legal Checklist.pdf
Attachment: Glass Productions Contract.pdf
47. PSE3 - Rucker Music, LLC - Professional Services Agreement
Attachment: Rucker Music Beneficial Interest.pdf
Attachment: Rucker Music Legal Checklist.pdf
Attachment: Rucker Music Contract and Resume.pdf
Budget

48. B1 Budget Amendments - October 2012
Attachment: October 2012 Amendments.pdf
Financial Management

49. FM1 - Monthly Purchasing Report - October
Attachment: MONTHLY PO ACTIVITY REPORT OCTOBER 1-31, 2012.pdf
50. FM2 - October 2012 Interim Financial Statements
Attachment: FS - FINAL10-31-12.pdf
51. FM3 - Annual Financial Reports for June 30, 2012
Attachment: FM3.1.2012-Management Letter.pdf
Attachment: 2012 CAFR.pdf
Attachment: FM3.2012-Report on IC.pdf
Insurance

52. IN1 Workers' Compensation Settlement No. HV 2252574
53. IN2 Purchase of Property Insurance
54. IN3 Renewal of Boiler and Machinery Insurance
Attachment: Q&A.IN3.pdf
55. IN4 Workers' Compensation Settlement No. CF 125307
56. IN5 Workers' Compensation Settlement No. DP 127505
Technology

57. TC1 Technology Advisory Committee: Advisory Board Member Request for Waiver- Roger Pelser
Attachment: Pelser_Exhibit_A.pdf
Attachment: Pelser_Exhibit_B.pdf
Legal

58. LR1 Policy 8.01 Student Progression Plans Development 5A
Attachment: 5A.pdf
Attachment: FINAL Middle SPP FY13.pdf
Attachment: FINAL Adult SPP FY13.pdf
Attachment: FINAL High School SPP FY13.pdf
Attachment: FINAL Elementary SPP FY13.pdf
59. LR2 Policy 5.1813 Student Conduct Code for Secondary Students Development 5B
Attachment: 5B.pdf

Approval of Consent Agenda
60. Approval of Consent Agenda


Motions:
Motion to approve Consent Agenda.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Michael Murgio
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Unfinished Business (if any)
New Business
Curriculum/Learning Support

61. CLS1 2012-2013 School Improvement Plans
Attachment: SIP-SAC Confirmation Receipt eForm PBSD 2250 - FY13.pdf
Attachment: DataPanel_School Grades FY12.pdf
Attachment: Florida Statute 1003.42.pdf
Attachment: Sample High School SIP FY13.pdf
Attachment: SIP Checklist eForm PBSD 2248 - FY13.pdf
Attachment: Q&A.CLS1.2-School Improvement Planning_Calendar2013.pdf
Attachment: CORRECTED Q&A CLS1-SIP_Required_Instruction FL Statute 1003.42 (3) (1) (1).pdf
Attachment: Q&A.CLS1.1.pdf
Attachment: CORRECTED Q&A.CLS1.pdf
Minutes: 

Dr. Robinson will not vote since School Improvement Plan and School Progression Plan need to be discussed in Workshop early in the year, she has requested a need for infusion of African/American curriculum in the past and has not received response yet.

Ms. Brill requested also for African/American curriculum to be in School Improvement Plan.  Board needs to review template as a group even though would not like for it to be late.  Dr. Andrews pointed out that it needs to be completed by 12/31/12.  Requested a Curriculum Workshop.

Staff informed that infusion of this curriculum is included in the form.

Ms. Andrews requested that information is sent to the Board in a timely manner in the future regarding items like this.  And does not want infusion to be laid out in a generic form but in specific form.

Dr. Robinson could not find in the documents attached any information about African/American curriculum, would like it addressed specifically.

Mr. Murgio suggesting adding as an addendum the 20 items.

Mr. Shaw agreed with Mr. Murgio that verification is needed by the Board that items are being implemented.

Non Agenda Speakers were asked to speak since it is passed 7pm.



Motions:

I recommend that the School Board accept and approve the School Improvement Plans as developed by the School Advisory Council at each school and accept the submission of each school's SAC Membership list.

 

- PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Nay
Chuck Shaw- Aye

Grants

62. G1 - Mary and Robert Pew Public Education Fund-Grant Award- Forest Hill Community High School
Attachment: FHHS-Paperless Classrooms.pdf
Attachment: Data Panel-FHHS.pdf
Attachment: Q&A.G1.pdf
Minutes: Mr. Barbieri informed that Pew Foundation has given the District over $20 Million and thanked them profusely.

Motions:
I recommend that the Board approve this grant in the amount of $13,604.00, to support professional development and software expenses associated with curriculum development for a pilot project to create digital and paperless classrooms.
- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Motion Minutes: Mr. Barbieri....
Personnel

63. PD2 School-Based Administrators (SBA) & Non-Bargaining Unit (NBU) Compensation
Attachment: PD2 Attachment Item #1.pdf
Attachment: Q&A.PD2.pdf
Attachment: PD2 Attachment Item #2.pdf
Attachment: PD2 Attachment Item #3.pdf
Attachment: PD2 Attachment Item #4 (1).pdf
Minutes: 

Dr. Ben Marlin thanked everyone for the effort put forward in getting this accomplished.



Motions:
Motion to move item first on agenda to accommodate speakers present.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Frank Barbieri
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye



Motions:

I recommend the Board approve the revised salary schedules as submitted.

- PASS
 
Vote Results
Motion: Karen Brill
Second: Frank Barbieri
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

64. PD3 Personnel Addendum
Attachment: PD3 December 12 Personnel Addendum.pdf
Minutes: Chairman Shaw asked for a moment of silence for Tania White who passed away on 11/21/12.

Motions:

I recommend the School Board approve the Personnel Addendum as submitted.

- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

65. PD4 - Personnel Addendum #2
Attachment: PD4 December 12 Personnel Addendum #2.pdf

Motions:
I recommend the School Board approve the Personnel Addendum #2 as submitted.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Facilities Services

66. FS-4 Glade View Elementary School Project Modifications
Attachment: Gladeview ES Site Plan.pdf
Attachment: Gladeview ES Community Comments.pdf
Attachment: Gladeview ES Data Panel.pdf
Attachment: Gladeview ES Budget History.pdf
Attachment: Gladeview ES CSA Table.pdf
Attachment: Gladeview ES Option Sheet.pdf
Attachment: Gladeview ES Revised Facility Space Summary.pdf
Attachment: Q&A.FS4.2August 3 2011.pdf
Attachment: Q&A.FS4.1May 11 2011.pdf
Attachment: Q&A.FS4.pdf
Minutes: 

Mr. Murgio shared concern with concurrency table and projections done by demographics and students served by these 3 schools, in reality can be serviced by Pioneer Park and Belle Glade ES which will put us at 73% utilization, would like to utilize our dollars more effectively, instead other things can be done with money such as create art programs, provide wireless internet for community, etc. this way providing world class schools, leveraging our resources to impact those children's life.

Ms. Andrews expressed that Glades area has been ignored by our District for many years and many have left City because of quality of facilities in the area, we hope to bring back children to the area and improve employment, having those children in quality facilities.

Mr. Barbieri expressed that schools in that area need same opportunity as schools in the coast and using our money is important for children in that area.

Dr. Robinson said we have to work with community and village that surrounds children for next generation has to be empowered and not impose our will, some communities are more experienced in navigating system and have their voices heard.



Motions:

I recommend the School Board approve a Project Modification in the amount of $51,038 to Tercilla Courtemanche Architects, Inc. for the Glade View Elementary School Modernization Project #1251 8438, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Nay
Debra Robinson- Aye
Chuck Shaw- Aye

Motion Minutes: 

Mr. Murgio expressed his concern in how can we utilize our dollars more effectively. When looking at how best serve children, look at what other things we can provide the community, leverage resources available to impact children's life. 

Ms. Andrews shared that Glades Area has been ignored by the School District for many years.  Many have left community and hope to bring them back.

Mr. Barbieri said that children out there deserve same break as other schools in the east side.

Dr. Robinson is fully supportive of building school.

67. FS-5 Glade View Elementary School Project Modifications
Attachment: Gladeview ES Site Plan.pdf
Attachment: Gladeview ES Data Panel.pdf
Attachment: Gladeview ES CSA Table.pdf
Attachment: Gladeview ES Budget History.pdf
Attachment: Gladeview ES Revised Facility Space Summary.pdf
Minutes: Mr. Murgio expressed same feelings on this one as in FS4.

Motions:

I recommend the School Board approve a Project Modification in the amount of $53,452 to Tercilla Courtemanche Architects, Inc. for the Glade View Elementary School Modernization Project #1251-8438, and authorize the Chairman and Superintendent to finalize and execute all related contract documents.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Motion Minutes: 

Dr. Robinson expressed the happiness with a "yeah" to see this modification take place.

Ms. Andrews explained there was nothing before and is happy now.

Mr. Murgio expressed again to take that money and make those facilities so much greater.

Purchasing

68. P4 Synovia Solutions, LLC Agreement for Installation of GPS Systems on School Buses
Attachment: Synovia Solutions, LLC Beneficial Interest Form.pdf
Attachment: 12C-011A Tabulation.pdf
Attachment: 12C-011A Legal Checklist.pdf
Attachment: 12C-011A RFP.pdf
Attachment: RFP AWARD RECOMMENDATION MEMORANDUM.pdf
Attachment: 12C-011A Contract Synovia Solutions, LLC.pdf
Minutes: 

Chairman Shaw would like us to consider issues brought up by Speaker on this item.

Ms. Brill asked for explanation of expense.  Mr. Sanches explained we will be able to keep pup with latest technology.

 



Motions:

I recommend approval of the contract between the School Board and Synovia Solutions, LLC for installation of GPS Systems on School Buses and for a Pilot of a Student Ridership Tracking System for the period of December 13, 2012 through December 12, 2014, with an option to renew for additional three (3), one (1) year periods with Board approval and authorize the Superintendent and Board Chairman to finalize and sign all necessary documents.

- PASS
 
Vote Results
Motion: Frank Barbieri
Second: Michael Murgio
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Motion Minutes: 

Chairman Shaw....  what happens to buses not included in long term.

Ms. Brill asked staff to address concern expressed by Speaker.

Mr. Sanches....goal is to handle first 550 this year and approve ....

Purchasing/Construction

69. CP-3 Novation Agreement with M.P.A. Architects, Inc. and Tercilla, Courtemanche Architects, Inc., and approve the Architect Agreement and First Amendment for the Gove Elementary School Modernization Project with Tercilla, Courtemanche Architects, Inc.
Attachment: Q&A.CP3.pdf
Attachment: CP3 Exhibit 2 - 1 of 2 Standard Form of Agreement Owner and Architect Agreement-MPA Architect-Gove ES FOR TERCILLA 11-29-12.2.pdf
Attachment: CP 3 MPA NovationAgreement for Gove ES Modernization.pdf
Attachment: CP3 Beneficial Interest Gove[1].pdf
Attachment: CP3 Exhibit 1 - Fully Executed Agreement-MPA Architect-Gove ES 11-29-12 FINAL.pdf
Attachment: CP3 Exhibit 2 - 2 of 2 GENERAL CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT11-29-12 FINAL.pdf
Attachment: CP3 Legal Checklist-Gove ES-Tercilla Courtemanche.pdf
Minutes: 

Motions:

I recommend the School Board approve the Novation Agreement between the School Board, M.P.A. Architects, Inc., and Tercilla, Courtemanche Architects, Inc., and approve the Architectural Agreement with Tercilla, Courtemanche Architects, Inc., for the Gove Elementary School Modernization, Project No. 1241-8437, and authorize the Superintendent and Board Chairman to finalize and sign all required documents and that the School Board finds that good cause exists to add this item to today’s School Board agenda.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Michael Murgio
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

70. CP-4 Novation Agreement with M.P.A. Architects, Inc. and Tercilla, Courtemanche Architects, Inc., and approve the Owner-Consultant Agreement for Technical Disaster Recovery Assistance with Tercilla, Courtemanche Architects, Inc.
Attachment: CP4 Exhibit 1 - Technical Disaster Recovery Assistance Agreement 11-29-12 FINAL.pdf
Attachment: CP4 Exhibit 2 - Owner - Consultant AGREEMENT-Technical Disaster-Tercilla 11-29-12 FINAL.pdf
Attachment: CP 4 MPA Novation Agreement for Technical Disaster Recovery Assistance.pdf
Attachment: CP4 Beneficial Interest Technical Disaster 2[1].pdf
Attachment: CP4 Legal Checklist-Novation Technical Disaster-Tercilla Courtemanche.pdf
Minutes: 

Dr. Robinson asked if it is standard in contract to have provisions that contracts can be assigned to someone else.  Ms. Woods explained that contract provides for original contractor to maintain some of the liability.

Chairman Shaw said that completion of contracts should be known by Staff.



Motions:

I recommend the School Board approve the Novation Agreement between the School Board, M.P.A. Architects, Inc., and Tercilla, Courtemanche Architects, Inc., and approve the Owner-Consultant Agreement with Tercilla, Courtemanche Architects, Inc., for Technical Disaster Recovery Assistance using the same approved fee schedule, and authorize the Superintendent and Board Chairman to finalize and sign all required documents and that the School Board finds that good cause exists to add this item to today’s School Board agenda.

- PASS
 
Vote Results
Motion: Michael Murgio
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Motion Minutes: 

Dr. Robinson expressed concern about contract assigned to someone else and decision of who gets contract.

Ms. Wood explained provisions.

Chairman Shaw expressed concern about contract responsibilited has been embedded appropriately.

Mr. Barbieri ....

Financial Management

71. FM4 Adoption of the 2013-2014 School Calendar
Attachment: Q&A.FM4.pdf
Attachment: Q&A.FM4.1.pdf
Attachment: FM4 School Calendar - DRAFT_B (3) (1).pdf
Minutes: 

Chairman Shaw explained that the change in the calendar was to have school start on 8/19/13 instead of 8/14/13 and no other changes were made.

Ms. Andrews thanked Superintendent for acknowleging he would look into the Veteran's Day Holiday.



Motions:

Based on Board direction at the last School Board meeting, I recommend adoption of the 2013-2014 School Calendar as attached. 

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Motion Minutes: 

Chairman Shaw...

 Ms. Andrews...


Non-Agenda Item Speakers (TIME CERTAIN at end of meeting or 7:00pm)
72. Non-Agenda Item Speakers - See List

Minutes: 

The speakers were as follows:  Gary Mitten's appearance as Santa Claus and presented gifts to all in Dais; Carmela Bedregal, Shane Humble, April Milner, Virginia Williams, Christy Janssen, Alison Kinney, Carolyn Brombacher, Bob Kanjian, Anne Kanjian, Jack Kanjian, Hannah Kanjian, Kenny Pope, Robert Lerro, Diane Hanfman, Dale Porcher, Joline Lake, Justin Katz.


Adjourn
73. Time 8:30pm

Minutes: Chairman Shaw would like to see in January a checklist so the Board's priorities can be discussed and wished everyone a happy holiday.

Motions:
Motion to Adjourn Meeting.- PASS
 
Vote Results
Motion: Michael Murgio
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye







Secretary

Chair