School Board Meeting 11-20-12
Agenda Item #50

P1 Amendment to the Northwest Regional Data Center Services Memorandum of Understanding (MOU)


By Board Action on February 15, 2012, the Board approved renewal of the MOU with the Northwest Regional Data Center (NWRDC) for Disaster Recovery.  Florida State University created the NWRDC to provide centralized computing support to public education entities with a non-commercial pricing structure.  NWRDC is governed by a policy board comprised of customer representatives which includes the SDPBC.

The NWRDC in Tallahassee FL serves a dual purpose. Its primary purpose will be the District's Disaster Recovery site for distributive systems. In the event of a disaster it will allow the recovery of critical systems: ERP, EDW, CAFM and future systems. During non-disaster times the site and equipment will be used for testing and development.  

This Amendment to the MOU amends section 1.3 Terms and Termination, Attachment A: Statement of Work and Attachment B: Billing of the MOU for the contract period of July 1, 2012 through June 30, 2013.  

The change clarifies the Statement of Work and realigns the Billing reducing the Support costs and increasing the Electrical Circuit charge resulting in a $540 increase to the annual cost.

While the increase to the Electrical Circuit charge is not contractually required, the recommendation to move this forward is based upon the partnership that we enjoy with the Northwest Regional Data Center.

This Amendment was reviewed and unanimously approved by the Technology Advisory Committee on October 31, 2012.


I recommend approval of the Amendment to the Memorandum of Understanding between the Northwest Regional Data Center and School Board of Palm Beach County for the period of July 1, 2012 through June 30, 2013 and authorize the Superintendent and Board Chairman to sign all necessary documents.

My Contact

Mike Burke, Chief Operating Officer (mike.burke@palmbeachschools.org )

Deepak Agarwal, Chief Information Officer (deepak.agarwal@palmbeachschools.org )

Financial Impact
The estimated increase to the annual financial impact is $540.00.  The source of funds is the Information Technology operating budget.

Attachment:  NWRDC MOU P1021512 Fully Executed.pdf
Attachment:  NWRDC Change Order Legal Checklist.pdf
Attachment:  Change Order to NWRDC MOU.pdf