e-agenda.NET

School Board Meeting 1-16-13
January 16, 2013


Public Opening
1. Time 5:02pm
2. Attendance

Minutes: 

District 1 Mike Murgio – Present

District 2 Chuck Shaw – Present  

District 3 Karen Brill - Present

District 4 Jennifer Prior Brown - Present

District 5 Frank Barbieri - Present

District 6 Marcia Andrews - Present

District 7 Debra Robinson – Present

Also present were Superintendent E. Wayne Gent; Chief Academic Officer Janis Andrews; Student Government Body, Inspector General Lung Chiu, and General Counsel Sheryl Wood.


Call to Order and Pledge of Allegiance
3. Chairman Shaw

Minutes: Chairman Shaw opened the meeting.
4. Pledge of Allegiance and National Anthem

Review of Minutes (if any)
5. Approval of Minutes - See Below
Attachment: Minutes 1-09-13 Attorney Client re Soto.pdf
Attachment: Minutes 1-09-13 Special.pdf
Attachment: REVISED Minutes 9-12-12 Workshop.pdf
Attachment: REVISED Minutes 9-19-12 School Board Meeting.pdf
Attachment: Minutes 7-18-13 Attorney Client Session re BRC & Perfection.pdf
Attachment: Minutes 1-09-13 Attorney Client re Moreno.pdf
Attachment: Minutes 1-09-13 Workshop.pdf
Attachment: REVISED Minutes 10-03-12 Attorney Client re Bloom.pdf
Attachment: REVISED 10-03-12 Workshop.pdf
Attachment: REVISED Minutes 10-03-12 Special.pdf
Attachment: Minutes 9-12-12 Risk Management Session.pdf

Motions:
I recommend the Board approve the minutes as submitted.- PASS
 
Vote Results
Motion: Karen Brill
Second: Michael Murgio
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Chairman Adds Items for Good Cause (if any)
6. Items Added for Good Cause

Minutes: PD2 Job Descriptions, PD3 Personnel Addendum.

Superintendent Withdraws Items (if any)
7. Withdrawn Items - None

Board Pulls Items from Consent Agenda (if any)
8. Pulled Items

Minutes: PD1 Personnel Agenda, P3 Additional Expenditure of Time Collection Devices, PSE1 Sean Breland Professional Services, PSE2 Rucker Music, LLC Professional Services, LR2 Policy 6/14 Purchasing Policy, LR3 Policy 5.1813 Student Code of Conduct, PR1 Antennae Placement Interlocal Agreement - Palm Beach County 

Board Review and Approval of the Agenda
9. Agenda Approval

Minutes: Chairman recognized employees that have passed away recently and asked for a moment of silence:  Charlie Kane (School Bus Attendant), Judy Hunter (School Bus Driver), Elvis Jean-Pierre (Custodian), Marjorie Prima (Teacher), Jay Alligood (Director of Alternative Education).

Motions:

Motion to approve the Consent Agenda.

- PASS
 
Vote Results
Motion: Frank Barbieri
Second: Jennifer Brown (Board)
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Disclosures and Abstentions (if any)
10. Disclosures and Abstentions - None

Board Comments (3 minutes per member)
11. Board Comments

Minutes: Dr. Robinson

Presentations
12. PA1 National Career and Technical Education Month
Attachment: Career and Technical Education Month-2013.pdf

Motions:
I recommend the School Board of Palm Beach County proclaims February 2013, as Career and Technical Education Month in Palm Beach County and urge all citizens to become familiar with the services and benefits offered by the Career and Technical Education programs in this community and to support and participate in these programs to enhance their individual work skills and productivity.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Michael Murgio
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

13. PA2 National School Counseling Month
Attachment: National School Counseling Month-Feb. 2013.pdf

Motions:
I recommend the School Board of Palm Beach County proclaims the month of February 2013, as National School Counseling Month.   - PASS
 
Vote Results
Motion: Frank Barbieri
Second: Jennifer Brown (Board)
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

14. PA3 National Mentoring Month
Attachment: National Mentoring Month - 2013.pdf

Motions:
I recommend the School Board of Palm Beach County proclaims the month of January 2013 as National Mentoring Month.  - PASS
 
Vote Results
Motion: Marcia Andrews
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

15. PA4 Park Vista High-State Girls Bowling Champions

Student Government Report
16. Student Government Report

Minutes: Claudia and Brittney gave a report on the status of their Bullying Resolution.

Delegations/Individual Appearances
17. Speakers - Elected Officials and Delegates

Minutes: 

Elected Officials:  Mayor Thomas Masters from Riviera Beach (Metal Detectors); Mayor William Albury from Mangonia Park (Metal Detectors); Mayor Woodrow Hay from Boynton Beach (Metal Detectors); Mayor Steve Wilson from City of Belle Glade (Metal Detectors); Rev. James Dubois from Lake Park (Metal Detectors).

Delegates:  Dr. Joaquin Garcia from Hispanic Education Coalition; Robbie Littles; Tanya Lawson from Colalition for Black Students' Achievement on LR3 Student Code of Conduct.


Committee Reports
18. Audit Committee Report
Attachment: AUDIT COMMITTEE REPORT 1-10-13.pdf
Minutes: 

Mr. Chiu discussed the report with the Board and mentioned the two findings for this month.  Mr. Barbieri mentioned his concerns regarding a trend and the issuing of batches and requested the report would be held off until Board decides.  Ms. Brill discussed perception vs. transparencies and would rather get reports in a timely manner.  Dr. Robinson mentioned that she supports IG updates, but specified that actions are taken anyway before they come to Board, make sure is cleared that it is not recurrent problem when updating.  Ms. Andrews also supports receiving updates.  Ms. Brill pointed out how other districts do their reporting.  Ms. Brown supports recommendation of IG.  Mr. Shaw would like respond from Staff on what may not be understood, and requested communication.  Mr. Daniels informed we do not currently issue advisories.

19. CORC Committee Report
Attachment: CORC Bd. Rpt. January 16, 2013.pdf
20. Academic Advisory Committee Report

Minutes: Rita Solnet spoke on behalf of Committee, and informed that Dr. Andrews will keep committee informed of upcoming topics.  Also gave updates of what committee discussed.  Board Members congratulated Ms. Solnet and also committee members for great updates to the Board including summer institutes.  Dr. Robinson requested that Board meet to discuss input from committee and master staff development plan. 
21. Superintendent Report

Minutes: Superintendent Gent had Area Superintendent Connie Tuman-Rugg introduce new Principal at Sandpiper Shores ES, Rachel Amburgy.  He also discussed school security and informed that he had asked staff to do a comprehensive safety plan and we are in process of security for District and Facilites as well as schools.  Will be interviewing and assigning police aids to schools with single point of access and will work with State and Federal Legislators and monitoring close what President is saying.  Also thanked Mayors here who expressed their concern and suggestions in this subject.  This initiative will also involve our partnerships.  District gearing up for District Accreditation which is coming up on 1/27-30/13.  Some internal reviews have been done and external reviews will be next.  Historically Black Colleges/Universities report of students that have been admitted.  Informed of seminars on how to become a new vendor on 2/11/13. Encouraged everyone to get flu shot since there is an epidemic in our nation.  Board approved to change the Board Meeting in March from 3/20/13 to 3/13/13 because of FSBA Meetings on 3/20/13.

Agenda Item Speakers
22. Speakers - Agenda Items

Minutes: Gary Mitten for P3 Additional Expenditure for Time Collection Report; Curtis Sherrod for LR3 Student Code of Conduct.

Consent
Curriculum/Learning Support

23. CLS1 - Mathematics & Science Partnership: Florida's Next Generation Science Partnerships Grant
Attachment: Data Panel UCF.pdf
Attachment: UCF Agreement.pdf
Attachment: Legal Checklist.pdf
24. CLS2 Wellington High School Trip to Hawaii
Attachment: Q&A.CLS2.pdf
Attachment: Q&A.CLS2.1.pdf
Attachment: Wellington High-Hawaii Field Trip Request.pdf
Attachment: Wellington High-FCAT Data Panel.pdf
Grants

25. G1 - Mary & Robert Pew Public Education Fund Grant for Pahokee Elementary School for Student Field Trips
Attachment: FY 2012-2013 Pew Grant-Pahokee Elementary.pdf
Attachment: FCAT Data Panel-Pahokee Elementary.pdf
Attachment: Q&A.G1.pdf
Attachment: FY2012-2013 Legal Review Checklist -Pahokee Elementary.pdf
26. G2 - FLDOE Competitive STEM Grants for Expanded Learning Time (ELT) Schools
Attachment: Data_Panel_iLab_Projects_ Revised for 1-16-2012.pdf
27. G3 - Mary and Robert Pew Public Education Fund Grant Award for Greenacres Elementary
Attachment: Greenacres Data Panel H.pdf
Attachment: Q&A.G3.pdf
Attachment: Pew Grant Award Letter- Greenacres Elementary School.pdf
Agreements/Contracts

28. AC1 - Standard Agreement to Provide Services to Parentally Placed Private School Students
Attachment: St. Joseph's Episcopal School.pdf
Attachment: Data Panel 2013.pdf
Attachment: Contract Review Checklist.pdf
Attachment: Oakstone Academy.pdf
Attachment: Q&A.AC1.pdf
Attachment: Trinity Evangelical Lutheran Church.pdf
School Police

29. SP1 Palm Beach County Mutual Aid Agreement
Attachment: Mutual Aid Agreement 2013_201212181633.pdf
Attachment: Checklist for Mutual Aid Agreement 2013_201212181632.pdf
Attachment: Q&A.SP1.pdf
Facilities Services

30. FS-1 Notification of Change Order Approved by the Superintendent
Planning and Real Estate

31. PR2-Modified Boundary Recommendation for Rule Adoption and Public Hearing 2013-14 Boundary Cycle
Attachment: Boundary School Board Rule Adoption and Public Hearing Packet -1-16-13.pdf
Purchasing

32. P1 Purchase of MultiVisor Products for the Districts Intrusion Alarm Systems
Attachment: Q&A.P1.pdf
Attachment: 13SS-1L Sole Source Tabulation.pdf
Attachment: 13SS-1L Volution Terms & Conditions.pdf
Attachment: 13SS-1L Sole Source Notification.pdf
Attachment: Volution Inc Beneficial Interest.pdf
Attachment: 13SS-1L Legal Checklist.pdf
33. P2 IBM Sub-Capacity Agreement
Attachment: IBM Legal Checklist.pdf
Attachment: IBM Master Agreement with Exhibits.pdf
Purchasing/Construction

34. CP-1 Prequalified Vendors
Attachment: Current Prequalified Vendors-December 12 2012.pdf
Attachment: New Prequalified Vendors 12-19-2012.pdf
Professional Services

35. PSE3 - Choice to Change, Inc. - Professional Services Agreement
Attachment: Choice to Change Data Panel.pdf
Attachment: Choice to Change Legal Checklist.pdf
Attachment: Choice to Change Beneficial Interest.pdf
Attachment: Choice to Change Contract and Resume.pdf
Budget

36. B1 Budget Amendments - November 2012
Attachment: November 2012 Amendments.pdf
Financial Management

37. FM1 - Annual Schedule of Expenditure of Federal Awards for the year ended June 30, 2012
Attachment: 2012 SEFA.pdf
38. FM2 - Monthly Purchasing Report - November
Attachment: Monthly PO Activity-November 1-30, 2012.pdf
39. FM3 - November 2012 Interim Financial Statements
Attachment: FS - FINAL11-30-12.pdf
Insurance

40. IN1 Diabetes Prevention and Control Program Grant
Attachment: Legal Document Approval - Diabetes Prev..pdf
Attachment: Statement of Work_Palm Beach (Final) (1).pdf
Legal

41. LR1 Subscriber License Agreement for Westlaw
Attachment: Westlaw Order Notification.pdf

Approval of Consent Agenda
42. Consent Agenda Approval


Motions:
Motion to approve Consent Agenda.- PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Frank Barbieri
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Unfinished Business (if any)
New Business
Personnel

43. PD2 Job Descriptions
Attachment: PD2 Job Desc Agenda 1-16-13.pdf
Attachment: Q&A.PD2.pdf
Attachment: Q&A.PD2.1.pdf
Minutes: 

Ms. Brown requested clarification on whether job description reflects job that Mr. Sanches is currently doing. Superintendent Gent confirmed.  Ms. Brill discussed qualifications since both transportation and facilities experience is necessary for the position and requested rewording #2.   Mr. Murgio would like to see someone hired with facilities experience, uncomfortable with the current description which does not reflect it.  Ms. Andrews requested that if quality is still needed from first set of applicants, to re-advertise position, also would like them to have experience in transportation.  Superintendent Gent suggested we advertise position for now and will tweak description.  Chairman Shaw said he likes to see job descriptions flexible as to not missing opportunity to hire a great candidate.  Ms. Andrews believes that someone with lots of experience is Transportation is very much needed.  Mr. Barbieri suggested that whoever handles facilities should report to the Chief Operating Officer instead of direct report to Superintendent, other Districts do not have it that way either.  Dr. Robinson asked for staff to create a rubric to stream how applications are being scored and shared with Board.

Motion was made by Board to approve at the next meeting the job description as follows:

Minimum five (5) years of management experience in the following areas:  facility management, planning and/or construction involving large-scale, multi-million dollar institutional/commercial properties;  with experience in a transportation services organization managing a large staff and a multi-million dollar budget preferred.



Motions:
I recommend the School Board approve the job description as submitted.- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye



Motions:
I recommend the School Board approve the job description after new verbiage reflected in the minutes are changed in the Descriptions.- PASS
 
Vote Results
Motion: Karen Brill
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

44. PD1 - Personnel Agenda
Attachment: Q&A.PD1.pdf
Attachment: January 16 Agenda.pdf
Attachment: Jan16AgendaSeparationCounts.pdf

Motions:
I recommend the School Board approve the Personnel Agenda as submitted.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Frank Barbieri
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

45. PD3 Personnel Addendum
Attachment: PD3 January 16 Personnel Addendum.pdf
Minutes: 

Ms. Brown congratulated everyone promoted and asked to add Resumes to Personnel Agendas on staff being hired and Superintendent Gent agreed.



Motions:
I recommend the School Board approve the Personnel Addendum with one revision to remove the appointment of Geoffrey Salbert due to his rescission of prior acceptance of our offer of employment.- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Planning and Real Estate

46. PR1 Antennae Placement Interlocal Agreement - Palm Beach County
Attachment: ILA.pdf
Attachment: Checklist.pdf
Minutes: Ms. Andrews informed of how pleased she is that there will be more access for parents and children and help community with digital device and congratulated the Superintendent and Planning Department.

Motions:
I recommend the School Board approve the Interlocal Agreement between Palm Beach County and the School Board of Palm Beach County to allow access to School District Instructional Television and cellular communication towers for the placement of antennae(s) for broadband connectivity and the Digital Divide project.- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Debra Robinson
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Purchasing

47. P3 Additional Expenditure for Time Collection Devices
Attachment: Q&A.P3.pdf
Attachment: Timelink-Master Agreement with Amendments 1 and 2.pdf
Minutes: 

Dr. Robinson asked for staff to address comments made for need of additional devices.  Mr. Burke explained that there are 600 clocks out there now and they money being requested is to get them fixed and in the meantime everyone is getting paid appropriately even though some clocks may not be properly working.



Motions:
I recommend approval of the Additional Expenditure of not to exceed $20,000 per year for the term January 17, 2013 through December 14, 2015. - PASS
 
Vote Results
Motion: Jennifer Brown (Board)
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Professional Services

48. PSE1 - Sean Breland - Professional Services Agreement
Attachment: Sean Breland Legal Checklist.pdf
Attachment: Sean Breland Contract.pdf
Attachment: Sean Breland Beneficial Interest.pdf
Attachment: Q&A.PSE1.pdf
Minutes: Mr. Murgio suggested that we follow policy.  Mike Burke and Sharon Swan explained that decision is more conservative than previous policy since there was confusion as to when to bring item to Board.  Ms. Brown suggested practice should be to follow policy and if current practice is better then policy needs to be revised.  Ms. Wood informed that revised policy reflects what is being done now.  Mr. Murgio questioned why we monitor consultant working at 10 different schools.

Motions:

I recommend award of the Professional Services Agreement with Sean Breland for $1,500 effective January 28, 2013 through June 1, 2013 and authorize the Superintendent and Board Chairman to sign all needed documents.

- PASS
 
Vote Results
Motion: Karen Brill
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

49. PSE2 - Rucker Music, LLC - Professional Services Agreement
Attachment: Rucker Music Beneficial Interest.pdf
Attachment: Rucker Music Legal Checklist.pdf
Attachment: Q&A.PSE2.pdf
Attachment: Q&A.PSE2.1.pdf
Attachment: Q&A.PSE2.2.pdf
Attachment: Rucker Music Contract and Resume.pdf
Minutes: 

Motions:

I recommend award of the Professional Services Agreement with Rucker Music LLC for $1,850 effective January 21, 2013 through June 6, 2013 and authorize the Superintendent and Board Chairman to sign all needed documents.

- PASS
 
Vote Results
Motion: Marcia Andrews
Second: Michael Murgio
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

Legal

50. LR2 Policy 6.14 Purchasing Department Adoption 4A
Attachment: Q&A.LR2.1.pdf
Attachment: Q&A.LR2.2.pdf
Attachment: Q&A.LR2.pdf
Attachment: 4A.pdf
Attachment: LR2 REVISED Policy 6-14.pdf
Minutes: 

Mr. Barbieri and Ms. Brill suggested that Superintendent is the one that signs items up to $250,000. Mr. Barbieri commented on Policy 7.22  Mr. Murgio suggested that Superintendent should have ability to approve items we have a budget for if vendors are approved since Board gets report on what is being spent.  Ms. Brown suggested that we follow recommendations from IG and also prefers to look at these purchases since it is an important perspective for Board Members and also would like policy revised so Superintendent would get delegating up to $250,000 and then Superintendent further delegates Board Members delegation of up to $50,000 and that invitation to negotiate be modified, and have IG review it again to make recommendations.  Mr. Shaw reminded that there is a safeguard in place that has a cap on vendor spending. Ms. Andrews agreed with recommendation from Mr. Barbieri which points out to other districts having a much lower threshold. Ms. Brill suggested that IG weight in our recommendation to lower the amount. Board agreed to bring back to the next meeting revised and table this item until the February meeting.



Motions:
I recommend the Board adopt the proposed revised Policy 6.14, entitled "Purchasing Department."-
 
Vote Results
Motion: Karen Brill
Second: Marcia Andrews
Marcia Andrews-
Frank Barbieri-
Karen Brill-
Jennifer Brown (Board)-
Michael Murgio-
Debra Robinson-
Chuck Shaw-



Motions:
Table Item- PASS
 
Vote Results
Motion: Debra Robinson
Second: Marcia Andrews
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye

51. LR3 Policy 5.1813 Student Conduct Code for Secondary Students Adoption 4B
Attachment: 4B.pdf
Attachment: Secondary Student code of conduct FOR 2013 11_27.pdf
Minutes: 

Dr. Robinson reminded staff to add school support team and start school based monitoring.  Ms. Andrews inquired on utilization of this monitoring program. Superintendent Gent reiterated that is exactly what is being done and highest priority is to keep children in school and provide help.  Inquiry on how does Board know and requested question to be answered in future.



Motions:
I recommend the Board adopt the proposed revised Policy 5.1813, entitled "Student Conduct Code for Secondary Students."- PASS
 
Vote Results
Motion: Karen Brill
Second: Jennifer Brown (Board)
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye


Non-Agenda Item Speakers (TIME CERTAIN at end of meeting or 7:00pm)
52. Speakers - Non-Agenda Items

Minutes: Gary Mitten (various items), Justin Katz (Marzano Evaluation), Rev. Mark Boykin (Metal Detectgors), Rose Hendrix (Complaint).

Adjourn
53. Time 8:16pm

Minutes: 

Chairman Shaw summarized the meeting requests by Board as follows:  1) take into consideration some of the comments made by Coalition of Black Student Achievement which Dr. Robinson commented on; 2) move forward with batch reports for internal account audits; 3) discussion of role that Board needs to have in the Academic Advisory Committee; 4) discussion of master staff development plan; 5) revised job description for Chief of Support Operations; 6) follow policy we have on small vendors in PSE1; 7) revision of purchasing policies.

Dr. Robinson would like added to the list the request from Hispanic Coalition for a disparity study having to do with hiring and promotion policies, Human Resources needs to meet with Hispanic Coalition to clarify.



Motions:
Motion to adjourn meeting.- PASS
 
Vote Results
Motion: Frank Barbieri
Second: Karen Brill
Marcia Andrews- Aye
Frank Barbieri- Aye
Karen Brill- Aye
Jennifer Brown (Board)- Aye
Michael Murgio- Aye
Debra Robinson- Aye
Chuck Shaw- Aye







Secretary

Chair