School Board Meeting 04-17-13 at 5pm
Agenda Item #48

CP-2 Renewal of General Contractor Services for Disaster Recovery Assistance


Approval of the first of two one-year renewal periods for General Contractor Services for Disaster Recovery Assistance.  This renewal period will be from June 3, 2013 through June 2, 2014. Work will be assigned on a project by project basis as delineated by District Emergency Response Personnel.

Whenever services are required contractors will be requested to submit a quote. All quotes must provide cost for labor, materials, installation and equipment necessary to deliver a 100% completed project and be delivered to the requesting department. There will be no additional charge for consultation or design on any particular project.  Project specific quotes will be submitted utilizing the current RS Means pricing in effect at the time services are rendered.  Work will be assigned to the contractor who provides the lowest price quote within the timeframe needed by the District.  Exceptions to the requirement for receiving quotes from all contractors will be made when the projects are small (under $10,000) or when an emergency exists.  In these situations, work will be rotated among all the awarded contractors who are ready, able and willing to work.

Construction shall incorporate all of the requirements set forth in the Board approved Educational Specifications, Florida Building Code, Florida Accessibility Codes, District Master Specifications, Design Criteria and all other applicable specifications.

There was an evaluation preference for Certified African American M/WBE firms. There is no Certified M/WBE Sub-Contractor Participation requirement established for this contract; however certified M/WBE Sub-Contractor participation is strongly encouraged.  

(1)   Hedrick Brothers Construction Co., Inc.
(2)   Hatcher Construction & Development (African American)
(3)   Suffolk Construction Company, Inc.
(4)   Gilbane Building Company
(5)   James B. Pirtle Construction Company, Inc.
(6)   Lebolo Construction Management, Inc.
(7)   Urban Building Systems, Inc.
(8)   Kaufman Lynn Inc., General Contractors
(9)   D. Stephenson Construction, Inc.
(10) Halfacre Construction Company
(11) Decon Environmental & Engineering, Inc.
(12) West Construction, Inc.

The following Contractors did not respond to our invitation or decided not to renew their agreement:
Built Right Construction Inc., Edens Construction Co., Ocean Gate General Contractors, Inc., and Pavarini South East Construction Co., Inc.

I recommend the School Board approve the Agreement with D. Stephenson Construction, Inc., Decon Environmental & Engineering, Inc., Gilbane Building Company, Halfacre Construction Company, Hatcher Construction & Development, Hedrick Brothers Construction Co., Inc., Kaufman Lynn Inc., Lebolo Construction Management, Inc., James B. Pirtle Construction Company, Inc., Suffolk Construction Company, Inc., Urban Building Systems, Inc., and West Construction, Inc., for General Contractor Services for Disaster Recovery Assistance and authorize the Superintendent and Board Chairman to finalize and sign all required documents.

My Contact
Michael J. Burke (mike.burke@palmbeachschools.org)
Kristin Garrison (kristin.garrison@palmbeachschools.org

Financial Impact
This contract will be used in the case of a disaster which necessitates services beyond the capacity of District staff.  Financial impact will be based upon the situation and expenditures in excess of $1,000,000 will be ratified by the School Board as needed.  

Attachment:  Checklist Pirtle.pdf
Attachment:  Checklist West Construction.pdf
Attachment:  Beneficial Interest-James B. Pirtle.pdf
Attachment:  Executed GC for Disaster Agreement-Decon Environmental.pdf
Attachment:  Beneficial Interest-Halfacre Construction.pdf
Attachment:  Beneficial Interest-Hatcher Construction.pdf
Attachment:  Executed General Contractor for Disaster-Hedrick Brothers.pdf
Attachment:  Executed GC for Disaster-West Construction.pdf
Attachment:  Executed General Contractor for Disaster-W.G. Mills.pdf
Attachment:  Executed General Contractor for Disaster-Pirtle Construction.pdf
Attachment:  Executed GC for Disaster Agreement--KAUFMAN LYNN.pdf
Attachment:  First AMENDMENT -Halfacre Construction Company.pdf
Attachment:  First AMENDMENT -Hatcher Construction.pdf
Attachment:  First AMENDMENT -James B.pdf
Attachment:  First AMENDMENT -Urban Building Systems.pdf
Attachment:  Checklist Hatcher.pdf
Attachment:  Checklist Hedrick.pdf
Attachment:  Checklist Urban.pdf
Attachment:  Beneficial Interest-Gilbane Building Company.pdf
Attachment:  First AMENDMENT -KAUFMAN LYNN.pdf
Attachment:  Checklist Kaufman Lynn.pdf
Attachment:  Beneficial Interest and Disclosure - Lebolo.pdf
Attachment:  Beneficial Interest-Urban Building.pdf
Attachment:  Executed GC for Disaster Agreement-Suffolk Construction.pdf
Attachment:  Executed General Contractor for Disaster-Lebolo.pdf
Attachment:  Executed GC for Disaster Agreement-Hatcher Construction.pdf
Attachment:  Second AMENDMENT -MIllsGilbane.pdf
Attachment:  Checklist Decon.pdf
Attachment:  Checklist Lebolo.pdf
Attachment:  Checklist Gilbane.pdf
Attachment:  Checklist D. Stephenson.pdf
Attachment:  First AMENDMENT -D. Stephenson.pdf
Attachment:  Beneficial Interest-West Construction.pdf
Attachment:  First AMENDMENT -West Construction.pdf
Attachment:  First AMENDMENT -Suffolk Construction.pdf
Attachment:  Beneficial Interest-D. Stephenson.pdf
Attachment:  Beneficial Interest-Kaufman Lynn.pdf
Attachment:  Checklist Halfacre.pdf
Attachment:  First AMENDMENT -HEDRICK BRO CO.pdf
Attachment:  Checklist Suffolk Construction.pdf
Attachment:  Beneficial Interest-Decon Enviromental.pdf
Attachment:  Beneficial Interest-Hedrick Brothers.pdf
Attachment:  Executed GC for Disaster Agreement-D. Stephenson.pdf
Attachment:  Executed GC for Disaster Agreement-Halfacre Construction.pdf
Attachment:  Executed General Contractor for Disaster-Urban Building.pdf
Attachment:  Beneficial Interest-Suffolk.pdf