E-Agenda: Paperless Meeting System
Meeting Date: Wednesday, August 16, 2006


spacer graphic spacer graphic spacer graphic spacer graphic PALM BEACH COUNTY SCHOOL BOARD SCHOOL BOARD MEETING MINUTES

Call to Order

  1. Convene: 5:10 p.m.

Pledge of Allegiance

  1. The Pledge of Allegiance and National Anthem

  2. Minutes: Led by Jillian Jonas from Dreyfoos School of the Arts.

Opening Remarks

  1. Mr. Lynch

  2. Minutes: Opening comments were made by Mr. Lynch as he thanked the County Commission for their financial support of Palm Beach County Schools.

Approve Board Minutes

  1. None

(Disclosures by Board Members - Chairman: Do any board members have disclosures to make?)

  1. None

Consent Agenda Items
1. Agreements/Contracts

  1. AC1-Amendment #12 to Agreement with PBC County Commissioners
  2. AC2-Confirming Cooperative Agreement with Carlton Palms Educational Center
  3. AC3-Memorandum of Understanding with Bloom Associates
2. Grants
  1. G1-Entitlement Grant with the Florida Department of Children and Families
  2. G2-Grant Application for Continuation of the Multiagency Network for Students with Severe Emotional
3. Charter Schools
  1. CS1 Fifth Amendment to Agreement for Charter School of Boynton Bch
  2. CS2 Third Amendment to the Charter for Palm Beach Military Academy
  3. CS3 First Amendment to the Charter for Life Skills Center - Glades Area
  4. CS4 Second Amendment to the Charter for New Vision Child Academy
4. Transportation
  1. T-1 Consider Transfer of Surplus Buses to Charter School
  2. T-2 Consider Transfer of Surplus Bus to Charter School
5. Personnel
  1. P1 - Personnel Appointments
6. Professional Standards
  1. PS1-PERSONNEL DISCIPLINARY ACTION
7. Program Management
  1. Project Modifications Chart - FYI Information Chart ONLY
  2. PM1 Project Modifications for Bear Lakes Middle
8. Real Estate
  1. RE1 New West Boca Area Elementary School (05-C)
9. Purchasing
  1. P1 Approve Purchase of Self-Sealing Payroll Check Forms
10. Purchasing/Construction
  1. CP3-CM at Risk Agreement for Wellington HS Auditorium
11. Consultant Contracts
  1. CC1 Consultant Contract for Pleasant City Community Development, Inc.
  2. CC2 Consultant Contract for Community Child Care Center of Delray Beach
  3. CC3 Consultant Contract for Children's Home Society of FL
  4. CC4 Consultant Contract for Housing Partnership, Inc.
  5. CC5 Consultant Contract for For the Children, Inc.
  6. CC6 Consultant Contract for First Associates, Inc.
12. Financial Management
  1. FM1 The Palm Beach County School Internal Accounts Signature Authorization
  2. FM2 Authorizing Tax Anticipation Notes, Series 2006
13. Insurance
  1. IN1 Auto Liability Julie Smith, Pers. Rep of Estate of Larry A. Shields/ 623666
  2. IN2 Workers' Compensation /SR 126443

Presentations

  1. Jupiter High Students First In Moot Court Competition
  2. HOSA Winners
  3. Life Skills Successes

Naming of Schools

  1. None

Student Government Report: Student Representative

  1. None

Delegations/Individual Appearances & Reports

  1. Elected Officials: None
  2. Delegations: Theo Harris
  3. Agenda Item Speakers: None

Approval of Consent Agenda

  1. Consent Agenda:

  2. Motions:
    I recommend the Board approve the Consent Agenda as submitted.-PASS
    Vote Results:
      Motion: Sandra Richmond
      Second: Mark Hansen
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

Committee Report

  1. Audit Committee Report

  2. Minutes: Cindy Adair reported the following from the last Audit Committee Meeting: ERP training; FTE Audit will be done in FY06-07; Joint Meeting with the Audit Committee and the Board will take place October 4th.

  3. Construction Oversight and Review Committee Report

  4. Minutes: Lou Doctor presented the following report from the last CORC Meeting: Monitoring the process of school opening with new schools; Progam Management and Real Estate items were reviewed and various comments were made but recommended to move forward; Cost of Construction items will be discussed at the September 14th CORC Meeting; Selection Committee sub-committee is being created; received a detailed e-agenda presentation for future operational procedures for CORC.

  5. Finance Commitee Report - None
  6. Superintendent's Report

  7. Minutes: Dr. Johnson reviewed the first day of school and the smooth opening with 176,000 students and 12,000 teachers; thanked the CAO and COO for their hard work with the opening of school; introduced two new principals.

Unfinished Business

  1. None

Policy review

  1. None

Legal Review

  1. None

Expulsions

  1. None

New Business
1. Personnel

  1. P2 - Personnel Addendum

  2. Motions:
    I recommend the Personnel Agenda Addendum as submitted.-PASS
    Vote Results:
      Motion: Paulette Burdick
      Second: Sandra Richmond
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

2. Program Management
  1. PM2 Project Modifications for Rolling Green Elementary

  2. Motions:
    I recommend the School Board approve Project Modifications for the addition of twenty-two non-compensable calendar days and ratify Project Modifications in the amount of $246,000.00 for Rolling Green Elementary School, Modernization Project, and authorize the Chairman and Superintendent to execute all related contract documents.-PASS
    Vote Results:
      Motion: Bill Graham
      Second: Paulette Burdick
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

3. Real Estate
  1. RE2 New Suncoast High School

  2. Motions:
    I recommend the School Board approve the Real Estate Sale and Purchase Contract for acquisition of an improved property containing 7,200 sf, more or less, Riviera Beach which property is adjacent to the John F. Kennedy Middle School campus for the new Suncoast High School campus as herein described; approve a resolution declaring structure (s) located on the property to be acquired by the School Board to be unnecessary for Educational purposes, surplus and without commercial value; and authorize the Superintendent and Chairman to sign all necessary documents.-PASS
    Vote Results:
      Motion: Mark Hansen
      Second: Bill Graham
      Tom Lynch-Nay
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  3. RE3 New Pahokee Area Middle School (03MM)

  4. Motions:
    I recommend the School Board approve a Resolution authorizing the acquisition of certain real property consisting of +/- 4.88 acres through eminent domain proceedings, for the New 03-MM Pahokee Middle School authorizing the Legal Department to hire an eminent domain attorney; and authorizing the Chairman and Superintendent to sign all necessary documents.-PASS
    Minutes: No demographic data and concerns with the operating budget impact.
    Vote Results:
      Motion: Mark Hansen
      Second: Debra Robinson
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Nay
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Not Present

4. Purchasing
  1. P2 Purchase of Instructional Materials for Dual Enrolled Students

  2. Motions:
    I recommend approval of a variable discount price for the purchase of Instructional Materials for Dual Enrolled Students at Palm Beach Community College and Florida Atlantic University with Booksmart Enterprises, Inc. in the not to exceed amount of $500,000 and authorize the Superintendent and Board Chairman to sign all necessary documents.-PASS
    Vote Results:
      Motion: Sandra Richmond
      Second: Paulette Burdick
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Not Present
      Bill Graham-Aye

5. Purchasing/Construction
  1. CP1-A/E Agmnt for Crestwood Middle Addition

  2. Motions:
    I recommend the School Board approve the award of an Architectural Consultant Agreement with Song & Associates, Inc. in the amount of $537,050 and authorize the Superintendent and Board Chairman to sign all required documents for Crestwood Middle School Addition, Project No.1691-8307.  -PASS
    Vote Results:
      Motion: Sandra Richmond
      Second: Bill Graham
      Tom Lynch-Abstain
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  3. CP2-CM at Risk Agreement for Suncoast HS

  4. Motions:
    I recommend the School Board approve the award of an Agreement for Construction Management at Risk Services and Pre-Construction Phase fees in the amount of $308,040. to Suffolk Construction Co., Inc. for Suncoast High School Replacement, Project No. 0151-7511 and authorize the Superintendent and Board Chairman to sign all required documents.-PASS
    Vote Results:
      Motion: Sandra Richmond
      Second: Debra Robinson
      Tom Lynch-Nay
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  5. CP4-New and Renewal of Prequalifications

  6. Motions:
    I recommend approval of new and renewal of existing pre-qualified vendors as listed to participate in price-based bid solicitations for construction projects in which the total budget exceeds $200,000.-PASS
    Vote Results:
      Motion: Mark Hansen
      Second: Paulette Burdick
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

Non-Agenda Speakers

  1. Speakers:

  2. Minutes: Gary Mitten

Board Discussion Item

  1. New Royal Palm Beach Elementary School - Richmond

  2. Minutes: Dr. Richmond requested an update regarding the property at new Royal Palm Beach Elementary School.

    Mr. Sanches reviewed the history and provided an update of the property in Royal Palm. Mr. Sanches reitterated that the School District is very interested in building a school and has hired an architect to do so. The problem at this time is with the land owner.

    Mrs. Burdick discussed the financial aspects of this land purchase since it once was to be donated. Mr. Moore said if the land is purchased the funds would come from land banking allocations.

  3. Vocational Rehabilitation - Robinson

  4. Minutes: Dr. Robinson suggested exploring vocational rehabilitation programs for our employees who cannot continue in their current positions.

    Dr. Johnson stated that part of the challenge with this endeavor is funding.

    Dr. Johnson and Dr. Robinson suggested working with the Workforce Development Board and other organizations.

  5. Back to School Events - Robinson

  6. Minutes: Dr. Robinson stated that she attached an article to this item showing back to school events that were fabulous. Dr. Robinson further thanked several staff members for their efforts for children.

    Dr. Robinson stated that she surveyed the participants of the back to school events regarding computers in the home and their knowledge of Ed-Line. She was pleasantly surprised.

  7. Special Considerations for Magnet Schools - Robinson

  8. Minutes: Dr. Robinson discussed magnet school entry requirements and the practice of giving special consideration and opportunities to students coming from private schools and students moving into the County.

    Dr. Richmond added that she has received calls regarding students enrolling later in the year and receiving a place in the school.

    Mary Vreeland outlined the process for Magnet Schools and the "wait pool" procedures. Mrs. Vreeland stressed that all rules are followed and preference is never a factor.

    Ms. Killets thanked Mrs. Vreeland for her hard work and supported her efforts with the magnet program.

  9. Re-evaluation of Our Zero Tolerance Policies - Robinson

  10. Minutes: Dr. Robinson referred to the attachment and requested a workshop to discuss our Zero Tolerance Policies.

    Board Members agreed to have a workshop.

  11. PeopleSoft Concerns - Robinson

  12. Minutes: Dr. Robinson requested information regarding remedies to the PeopleSoft Concerns.

    Dr. Johnson stated that meetings were held immediately to remedy the payroll, purchasing, accounts payable and hiring issues which surfaced.

    Mr. Moore reviewed an executive summary of remedies to the above mentioned PeopleSoft issues.

  13. Housing Leadership Council of Palm Beach County - Graham

  14. Minutes: Mr. Graham provided the Board with an update from the Housing Leadership Council meeting on July 12th. Mr. Graham suggested the Board agree to send a letter to Mike Jones to pursue some grant money for housing.

    Board Members agreed.

Adjourn

  1. Time: 7:20 p.m.

   
                                             
   
   
   
                                           
   

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