E-Agenda: Paperless Meeting System
Meeting Date: Wednesday, June 07, 2006


spacer graphic spacer graphic spacer graphic spacer graphic PALM BEACH COUNTY SCHOOL BOARD SPEC MTG RE: CONSTRUCTION MINUTES

Special Meeting/Workshop

  1. Call to Order: 3:10 p.m.
  2. Public Comments: None
  3. Consent Agenda - Items 4 through 15

  4. Motions:
    I recommend the School Board approve the Consent Agenda of Items 6, 7, 8, 9, 11, 12, and 13.-PASS
    Vote Results:
      Motion: Mark Hansen
      Second: Debra Robinson
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  5. PM1 Educational Specification for Carver Middle

  6. Motions:
    I recommend the School Board approve the Educational Specification for the addition to Carver Middle and authorize the Chairman and Superintendent to execute all related contract documents.-PASS
    Minutes: The addition to Carver Middle School is scheduled to commence 2007 and be completed by 2008 according to the Board-adopted FY 2006-10 Five-Year Plan. The Educational Specification for Carver Middle is consistent with the Class Size Reduction (CSR) Facility Lists and CSR generic educational specification approved by the Board on October 19, 2005. The FISH Capacity of this school design will be 1,461 and the ”Program Capacity” of this school design will be for 1,200 students grades 6-8. The use of the “Program Capacity” for the construction of the school is consistent with the Charter School District Waiver granted by the Florida Board of Education on January 21, 2003. The classroom addition along with support spaces will accommodate existing program needs. The existing facilities will be analyzed by the project architect to determine appropriate usage of the site and buildings for necessary renovations and remodeling to meet SREF size standards, ADA requirements and other code issues. The Educational Specification was reviewed and approved by the Principal.
    Vote Results:
      Motion: Debra Robinson
      Second: Mark Hansen
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  7. PM2 Educational Specification for Crestwood Middle

  8. Motions:
    I recommend the School Board approve the Educational Specification for the addition to Crestwood Middle and authorize the Chairman and Superintendent to execute all related contract documents.-PASS
    Minutes: The addition to Crestwood Middle School is scheduled to commence 2007 and be completed by 2008 according to the Board-adopted FY 2006-10 Five-Year Plan. The Educational Specification for Crestwood Middle is consistent with the Class Size Reduction (CSR) Facility Lists and CSR generic educational specification approved by the Board on October 19, 2005. The FISH Capacity of this school design will be 1,595 and the ”Program Capacity” of this school design will be for 1,300 students grades 6-8. The use of the “Program Capacity” for the construction of the school is consistent with the Charter School District Waiver granted by the Florida Board of Education on January 21, 2003. The classroom addition along with support spaces will accommodate existing program needs. The existing facilities will be analyzed by the project architect to determine appropriate usage of the site and buildings for necessary renovations and remodeling to meet SREF size standards, ADA requirements and other code issues. The Educational Specification was reviewed and approved by the Principal.
    Vote Results:
      Motion: Sandra Richmond
      Second: Paulette Burdick
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  9. PM3 Educational Specification for Lake Worth Middle

  10. Minutes: This item passed on consent.

  11. PM4 Project Modifications for Palm Springs Middle

  12. Minutes: This item passed on consent.

  13. PM5 Project Modifications for Indian Ridge and CEP Alternative

  14. Minutes: This item passed on consent.

  15. PM6 Project Modifications for Forest Hill Community High

  16. Minutes: This item passed on consent.

  17. CP1 A/E Agmnt for Hagen Road Elementary School

  18. Motions:
    I recommend the School Board approve the award of an Architectural Consultant Agreement with Harvard Jolly, Inc. in the amount of $1,135,500 and authorize the Superintendent and Board Chairman to sign all required documents for Hagen Road Elementary School Replacement, Project No.1421-8359.-PASS
    Minutes: Architectural Design Services required for completion of permitted design documents for an 889 student station, 120,656 GSF replacement school with core facilities for 960 student stations. The design shall incorporate appropriate consideration and planning for a 151 student station, 15,217 GSF future classroom addition. Approved Budget for Planning and Design: $1,114,350 Approved Budget for Construction: $18,717,531 Fee for Basic Service: $970,000 Funds Available For: Additional Fees for Basic Services: $97,000 Additional Fees for Off-site Civil Engineering and Related Expenses: $20,000 Reimbursible Expenses: $48,500 Total Contract Award: $1,135,500 Eight (8) firms responded to the RFP and three (3) were shortlisted. The final ranking of the Selection Committee is as follows: (1) Harvard Jolly, Inc. (2) BRPH Architects-Engineers (3) Tercilla Courtemanche Minority Participation: 20% Mrs. Burdick can not support this recommendation due to the delay in the modernization of C.O. Taylor/Kirklane Elementary which is extremely overcrowded.
    Vote Results:
      Motion: Sandra Richmond
      Second: Debra Robinson
      Sandra Richmond-Aye
      Paulette Burdick-Nay
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  19. CP2 A/E Agmnt for West Boynton Area ES (03-Z)
  20. CP3 A/E Agmnt for Royal Palm School

  21. Minutes: This item passed on consent.

  22. CP4 Amend the CM Agmnt for Boca Raton Community HS Academy/Science Building Addition
  23. CP5 Amend the CM Agmnt for D.D. Eisenhower ES

  24. Minutes: Construction Management at Risk Services required for construction of a 964 student capacity elementary school in accordance with the Board Adopted Five-Year Capital Plan and the educational specifications approved by the Board on March 1, 2006.

    Approved Construction Budget: $21,195,040

    Minority Participation: 15%

    No. of Stories: 2

    Construction Type:

    Gross Square Feet: 148,207

    Budget Cost Per Square Foot: $143

    Student Stations: 1100

    Budget Cost Per Student Station: $19,268

    Preconstruction Fee: 106,313

    Phase I GMP: $3,229,840


    Motions:
    I recommend the School Board approve an Amendment to the Construction Management at Risk Agreement and authorize the Superintendent and Board Chairman to sign all required documents to establish the Guaranteed Maximum Price (GMP), for construction in the amount of $3,229,840 to James B. Pirtle Construction for Construction Management at Risk Services for D.D. Eisenhower Elementary School, Project No. 1541-8353.-PASS
    Vote Results:
      Motion: Sandra Richmond
      Second: Monroe Benaim
      Sandra Richmond-Aye
      Paulette Burdick-Nay
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  25. CP6 CM at Risk Agreement for Okeeheelee Middle School Addition

  26. Minutes: Construction Management at Risk Services required for construction of a 286 student station classroom addition to achieve class size reduction.

    Approved Construction Budget: $4,878,992

    Minority Participation: 15%

    No. of Stories: Two

    Construction Type: TBD during preconstruction phase

    Gross Square Feet: 37,129

    Budget Cost Per Square Foot: $131

    Student Stations: 1662

    Budget Cost Per Student Station: $29,356

    One (1) firm responded to the RFP.

    (1) Kaufman Lynn Inc General Contractors


    Motions:
    I recommend the School Board approve an Agreement for Construction Management at Risk Services and Preconstruction Phase Fee in the amount of $56,062.30 to Kaufman Lynn Inc., General Contractors and authorize the Superintendent and Board Chairman to sign all required documents for Pre-Construction fees for Okeeheelee Middle School Addition, Project No. 2151-8307.-PASS
    Vote Results:
      Motion: Mark Hansen
      Second: Sandra Richmond
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  27. Adjourn: 3:30 p.m.

   
                                             
   
   
   
                                           
   

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