E-Agenda: Paperless Meeting System
Meeting Date: Wednesday, May 31, 2006


spacer graphic spacer graphic spacer graphic spacer graphic PALM BEACH COUNTY SCHOOL BOARD SPEC MTG RE: CONSTRUCTION PROJECTS MINUTES

Special Meeting/Workshop

  1. Call to Order: 2:50 p.m.
  2. Public Comments: None
  3. Consent Agenda - Items 4 through 13
  4. RE1 New Suncoast High School

  5. Minutes: The School Board approved the conceptual plan for the relocation of Suncoast High School and the construction of the New Riviera Beach Area High School (02-MMM) on the future expanded site of Suncoast High School.

    The New Riviera Beach Area High School (02-MMM) is included in the Five Year Capital Plan.

    The Modernization of John F. Kennedy Middle School and the relocation of Suncoast High School requires the acquisition of an additional + 30 acres. See Exhibit “A”.

    The School District has already acquired + 10.95 of the 30 acres.

    This property being acquired in this action contains approximately 5,000 sf, more or less.

    This property is adjacent to the John F. Kennedy Middle School campus.

    The Contract price for the improved property is $201,000.00. The appraised value of the property is $165,000.00.

    The Post Closing Occupancy Agreement permits the Seller to remain on the property 90 days from the date of closing.

    The Seller will indemnify the School Board from any liability following closing.

    The property owner was an unwilling seller and engaged the services of an attorney. Staff was able to negotiate a settlement with the owner’s attorney.

    The settlement includes an additional $5,300.00 for seller’s associated costs.

    An Asbestos Analysis will be performed upon acquisition of the property due to the age of the structure.

    Demolition Costs: $10,000.00.


    Motions:
    I recommend the School Board approve the Real Estate Sale and Purchase Contract for acquisition of an improved property located at 1658 West 17th Street, Riviera Beach; approve a Post Closing Occupancy Agreement; approve a resolution declaring structure (s) located on the property to be acquired by the School Board to be unnecessary for Educational purposes, surplus and without commercial value; and authorize the Superintendent and Chairman to sign all necessary documents.-PASS
    Vote Results:
      Motion: Bill Graham
      Second: Mark Hansen
      Tom Lynch-Nay
      Sandra Richmond-Nay
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Not Present
      Bill Graham-Aye

  6. RE2 - New Suncoast High School
  7. RE3 - New Riviera Beach Area High School

  8. Minutes: The School Board approved the conceptual plan for the relocation of Suncoast High School and the construction of the New Riviera Beach Area High School (02-MMM) on the future expanded site of Suncoast High School.

    The New Riviera Beach Area High School (02-MMM) is included in the Five Year Capital Plan.

    The Expansion of the existing Suncoast High School campus for the New Riviera Beach Area High School (02-MMM) would require the acquisition of an additional +10 acres (2.6+ acres have already been acquired). (See Exhibit “A”).

    This property being acquired in this action contains approximately 7,200 sf, more or less.

    This property is adjacent to the Suncoast High School campus.

    The contract price is $230,000.00. The appraised value of the property is $193,000.00.

    A Phase I Environmental Audit for the expansion area of which this properties is a part thereof, has been completed. The results do not show a need for a Phase II.

    An Asbestos Analysis will be performed upon acquisition of the properties due to the age of some of the structures located within this assemblage.

    Demolition Costs: $18,000.00.


    Motions:
    I recommend the School Board approve the Real Estate Sale and Purchase Contract for acquisition of an improved parcel of land located at 3207 Avenue “I”, Riviera Beach; approve a Resolution declaring structures located on the property to be acquired by the School Board to be unnecessary for educational purposes, surplus and without commercial value; and authorize the Superintendent and Chairman to sign all necessary documents.-PASS
    Vote Results:
      Motion: Bill Graham
      Second: Mark Hansen
      Tom Lynch-Nay
      Sandra Richmond-Nay
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Not Present
      Bill Graham-Aye

  9. CP1 A/E Agreement for Lake Worth MS and Carver MS

  10. Minutes: Design Services required to provide permitted design documents for a 28,263 GSF classroom addition at Lake Worth MS and a 31,906 GSF classroom addition at Carver Middle School to achieve class size reduction. Basic services include design for classroom additions, relocation of portables, additional parking and on-site traffic requirements.

    Approved Budget for Planning and Design:
    Lake Worth MS: $297,450
    Carver MS: $317,343

    Approved Budget for Construction:
    Lake Worth MS: $4,575,540
    Carver MS: $4,484,368

    Fee for Basic Services:
    Lake Worth MS - $269,000 (5.8% of Approved Budget for Construction)

    Carver MS - $297,000 (6.6% of Approved Budget for Construction)

    Funds Available For:
    Additional Basic Services: Lake Worth MS - $27,000
    Carver MS - $$30,000

    Additional Civil Engineering: Lake Worth MS - $20,000

    Carver MS - $20,000

    Reimbursable Expenses: Lake Worth MS - $13,500

    Carver MS - $15,000

    Total Contract Award: Lake Worth MS - $329,500

    Carver MS - $362,000

    Minority Participation: 20%

    Three (3) firms responded to the RFP and all three (3) were shortlisted. The final ranking of the Selection Committee is as follows:
    (1) Harvard Jolly, Inc.
    (2) Howard and Associates, Inc.
    (3) Harper Aiken Partners, Inc.


    Motions:
    I recommend the School Board approve the award of an Architectural Consultant Agreement with Harvard Jolly, Inc. in the amount of   $329,500 for Lake Worth MS, Project No. 2131-8307 and $362,000 for Carver MS, Project No. 2041-8307 and  authorize the Superintendent and Board Chairman to sign all required documents.-PASS
    Vote Results:
      Motion: Bill Graham
      Second: Mark Hansen
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Bill Graham-Aye

  11. CP2 CM at Risk Agreement for Citrus Cove ES

  12. Minutes: Construction Management at Risk Services required for construction of a 44,416 GSF classroom addition in accordance with the Educational Specifications approved by the Board on March 16, 2005.

    Approved Construction Budget: $8,955,406 which includes approx. $2 million for reroofing the entire school and brick repairs.

    Minority Participation: 15%

    No. of Stories: 2

    Construction Type:

    Gross Square Feet: 44,416

    Budget Cost Per Square Foot: $201 total project; $157/SF for the addition

    Student Stations: 473

    Budget Cost Per Student Station:$18,933 total project; $14,705/SS for the addition

    Three (3) firms responded to the RFP and all three (3) were shortlisted. The final ranking of the Selection Committee is as follows:
    (1) The Weitz Company
    (2) Kaufman Lynn General Contractors, Inc.
    (3) Hedrick Brothers Construction Co., Inc.


    Motions:
    I recommend the School Board approve an Agreement for Construction Management at Risk Services and Preconstruction Phase Fee in the amount of $89,815 to The Weitz Company and authorize the Superintendent and Board Chairman to sign all required documents for Pre-Construction fees for Citrus Cove Elementary School Classroom Additions, Project No. 2071-8307.-PASS
    Vote Results:
      Motion: Paulette Burdick
      Second: Bill Graham
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Bill Graham-Aye

  13. CP3 CM at Risk Agreement for D.D. Eisenhower

  14. Minutes: Construction Management at Risk Services required for construction of a 964 student capacity elementary school in accordance with the Board Adopted Five-Year Capital Plan and the educational specifications approved by the Board on March 1, 2006.

    Approved Construction Budget: $21,195,040

    Minority Participation: 15%

    No. of Stories: 2

    Construction Type: TBD during preconstruction phase

    Gross Square Feet: 148,207

    Budget Cost Per Square Foot: $143

    Student Stations:1100

    Budget Cost Per Student Station:$19,268

    Six (6) firms responded to the RFP and all three (3) were shortlisted. The final ranking of the Selection Committee is as follows:
    (1) James B. Pirtle Construction
    (2) The Weitz Company
    (3) C.R. Klewin Southeast, Inc.


    Motions:
    I recommend the School Board approve an Agreement for Construction Management at Risk Services and Preconstruction Phase Fee in the amount of $106,313 to James B. Pirtle Construction and authorize the Superintendent and Board Chairman to sign all required documents for Pre-Construction fees for D.D. Eisenhower Elementary School Classroom Additions, Project No. 1541-8352.-PASS
    Vote Results:
      Motion: Bill Graham
      Second: Sandra Richmond
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Bill Graham-Aye

  15. CP4 Annual Covered Walkway Procurement Bid

  16. Minutes: This project will consist of services for the design, obtaining building permits, fabrication and construction of lighted, aluminum walkway covers over existing and new sidewalks at facilities throughout the School District. “Despite the fact that we received only one bid, Walker's quote of $43/sf is in line with the current price of $41/sf currently being paid for other projects. We consider this price to be very reasonable considering the fact that Walker has to hold the price for two (2) years.”

    One (1) firm responded to the RFP. That firm will be recommended for Board Award.


    Motions:
    I recommend the School Board approve the award of a bid for a period of two (2) years from June 29, 2006 through June 28, 2008 renewable for an additional three (3)  one year periods, in an amount Not-To-Exceed $6,000,000 to Walker Design & Construction Company and authorize the Superintendent and Board Chairman to sign all required documents.-PASS
    Vote Results:
      Motion: Paulette Burdick
      Second: Sandra Richmond
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Bill Graham-Aye

  17. CP5 Renewal of Threshold Inspection Consultants on Continuing Contract

  18. Minutes: The scope of work will be provided as applicable based on Florida Statute (F.S.) 287.055(g) “…whereby the Consultant provides professional services to the Owner for the projects in which construction costs do not exceed $1,000,000, for study activity when the fee for such professional services does not exceed $50,000.

    Threshold inspections are those inspections performed on structural components of a threshold building. A threshold building is defined as any building which is greater than three stories or 50 feet in height, or which has an assembly occupancy classification that exceeds 5,000 square feet in area and an occupant content of greater than 500 persons.

    The inspections are performed in accordance with a structural inspection plan prepared by the engineer or architect of record. This plan provides specific inspection procedures so the building can be adequately inspected for compliance with the permitted documents.The special inspector checks for conformance with design plans including use and proper placement of reinforced steel, size of members, and material specification.

    Because of the additional conditions that apply in Florida, inspectors also inspect windows for conformance with wind pressure specifications, and to ensure that they are fastened to building substrate according to product approvals. Inspections of the shoring and reshoring for conformance with the shoring and reshoring plans is also required.

    Threshold building inspections are performed by a threshold inspector, certified by the State of Florida, or his duly authorized representative. The fee owner is required to pay all costs of employing a threshold inspector, but the threshold inspector shall be responsible to the enforcing agency (such as a city or county building department).

    Minority Participation: 15%


    Motions:
    I recommend the School Board approve the renewal  of  Threshold Inspection Services on Continuing Contract for the third and final term of contract  with Dunkelberger Engineering & Testing, Inc., Professional Engineering & Inspection Company, Inc., O’Donnell, Naccarato & Mignogna, Inc. and Pistorino & Alam Consulting Engineers, Inc. and authorize the Superintendent and Board Chairman to sign all required documents.-PASS
    Vote Results:
      Motion: Mark Hansen
      Second: Paulette Burdick
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Bill Graham-Aye

  19. CP6 Service Potable Water and Waste Water Treatment Plants

  20. Minutes: Maintain and repair the District’s Potable Water and Waste Water Treatment Plants at Jupiter Farms Elementary School, Loxahatchee Groves Elementary School and Burt Reynolds Ranch to Palm Beach County.

    (1) Potable Water and Waste Water Treatment Plants are used when city hook-ups are unavailable.

    (2) Services will mirror the requirements by the Health Department to include a one hour visit per day at each potable water and waste water treatment plant, Monday through Friday and one weekend visit Saturday or Sunday.


    Motions:
    I recommend the School Board approve the negotiation and approval of a contract with Palm Beach County for Potable Water and Waste Water Treatment Plants and authorize the Superintendent and Board Chairman to sign all necessary documents.-PASS
    Vote Results:
      Motion: Bill Graham
      Second: Sandra Richmond
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  21. CP7 Installation and Disconnection Portable Classrooms and for Support Service

  22. Minutes: Original Estimated Expenditure: $10,000,000

    Renewals or Previous Increase(s): - 0 -

    Type of Contract: Fixed Prices

    Originally Presented to Board: November 16, 2004 Agenda Item No. 13A-3

    Original Contract Period: December 1, 2004 through November 30, 2006

    Previous Increase(s): - 0 –

    Requesting Department: Maintenance and Plant Operations

    Amount of this Increase: $13,000,000

    The revised estimated expenditure is: $23,000,000

    Purchase Orders Issued: $9,239,938.35

    Requisitions Pending: $7,675.596.32

    Reason for Increase: This bid covers the installation, disconnecting of new or existing re-locatable classrooms. The average installation cost for a re-locatable classroom is approximately $35,000. This figure includes plumbing electrical, fire alarm, intercom, internet connections and site related infrastructure (sidewalks, sod, fill, stairs and ramps). The following is a list of projected services needed through November of 2006.

    Installation of approximately 250 relocatable classrooms.

    The disconnection of approximately 220 older Type 6 units at various facilities.

    The site reclamation at various campuses where older Type 6 units are being demolished.

    The disconnecting and connecting of approximately 40 Type 4 (concretable) existing units at various campuses.


    Motions:
    I recommend the School Board approve the request for a $13,000,000 increase in contract amount to Royal Concrete Concepts, Inc. for the Installation and Disconnection of Portable Classrooms and for Support Services.-PASS
    Vote Results:
      Motion: Bill Graham
      Second: Sandra Richmond
      Tom Lynch-Aye
      Sandra Richmond-Aye
      Paulette Burdick-Aye
      Monroe Benaim-Aye
      Mark Hansen-Aye
      Debra Robinson-Aye
      Bill Graham-Aye

  23. Adjourn: 3:30 p.m.

   
                                             
   
   
   
                                           
   

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