e-agenda.NET

Board Meeting
February 20, 2008


Call to Order
1. 5:07 p.m.

Pledge of Allegiance
2. The Pledge Allegiance and National Anthem were led by: Lauren Clark of Palm Beach Gardens High School

Opening Remarks
3. Opening remarks were made by Chairman Graham.

Approve Board Minutes
4. None

Board Member Disclosures
5. None

Presentations
6. Black History Month
7. Janell Leatherman National Finalist School Counselor of the Year
8. Career and Technical Education Month
Attachment: Career and Technical Education Month-2008-01 (2).pdf

Motions:
I recommend the School Board adopt the Proclamation recognizing February 1 - 29, 2008, as Career and Technical Education Month in Palm Beach County and urge all citizens to become familiar with the services and benefits offered by the Career and Technical Education programs in this community and to support and participate in these programs to enhance their individual work skills and productivity. - PASS
 
Vote Results
Motion: Carrie Hill
Second: Mark Hansen
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

9. Bak & U.B. Kinsey/Palmview Receive Arts Achieve! Award
10. Aramark Education Scholarship Award
11. Dr. Janice Cover-Success Magazine Honoree

Consent
Curriculum/Learning Support

12. CLS2-Jupiter High School - Environmental Academy Field Trip to Costa Rica
Attachment: Save the Rainforest - Contract - JHS Costa Rica Trip.pdf
Attachment: Trip Itinerary - JHS - Costa Rica Trip.pdf
Attachment: Jupiter High Data Panel.pdf
Attachment: Trip Insurance - JHS - Costa Rica Trip.pdf
Attachment: Field Trip Request - JHS - Costa Rica Trip.pdf
13. CLS3-Boca Raton High School Student Trip to Hawaii
Attachment: Boca High TDE.doc
Attachment: Boca High Hawaiian Itinerary.doc
Attachment: BRHS Data Panel 2007.pdf
Grants

14. G1-Improving Health and Educational Outcomes of Young People
Attachment: FCAT Data Panel MS.pdf
Attachment: FCAT Data Panel Elem.pdf
Attachment: FCAT Data Panel HS.pdf
15. G2-Grants to Reduce to Alcohol Abuse
Attachment: Alcohol Grant Data Panel 08.pdf
Charter Schools

16. CS1 Resolution to Retain Exclusive Authority
Attachment: Exclusive Authorizer Resolution 200809.doc
Agreements/Contracts

17. AC1-Affiliation Agreements with Participating Healthcare
Attachment: agreement between Sb and Boca Raton Communtiy.pdf
Attachment: addendum agreement with Merzer & Sherman.pdf
Attachment: agreement between Sb and Palm Beach Obstetrics & Gynecology.pdf
Attachment: agreement between SB and Sovereign Healthcare.pdf
Attachment: addendum agreement with palm beach obstretrics & gynecology.pdf
Attachment: checklist for agreement with Boca Raton Community.pdf
Attachment: checklist for agreement with Merzer & Sherman.pdf
Attachment: checklist for agreement with Select Specialty Hospital.pdf
Attachment: addendum agreement with integrated living communities.pdf
Attachment: addendum agreement with Sovereign Healthcare of Medicana.pdf
Attachment: Data Panels Medical Agreements.pdf
Attachment: Agreement Between SB and Integrated Living Communities.pdf
Attachment: agreement between SB and Merzer & Sherman.pdf
Attachment: agreement between SB and Select Specialty Hospital.pdf
Attachment: addendum agreement with Boca Raton Community.pdf
Attachment: addendum agreement with Select specialty hospital.pdf
Attachment: checklist for agreement with Integrated Living Communities.pdf
Attachment: checklist for agreement with PB Obstetrics & Gynecology.pdf
Attachment: checklist for agreement with Sovereign Healthcare.pdf
18. AC2-Subscription Agreement with Educational Options
Attachment: Ed Opts contract for second purchase.pdf
Attachment: Registration Form 2045.pdf
Attachment: Virtual Ed Half-Credits 2007 School Year Data Panel v3.pdf
Attachment: Ed Opts Beneficial Interest form.pdf
Attachment: QAAC2.doc
Attachment: QAAC2.doc
Attachment: Courses.doc
Attachment: Ed Opts Legal Review Checklist.pdf
Personnel

19. PD1-Personnel Agenda
Attachment: February 20 Agenda.pdf
Transportation

20. T-1 Consider Disposal of Salvage and Surplus Vehicles
Attachment: VEHICLE AUCTION.DOC
21. T-2 Sale of Surplus Bus to Village of Palm Springs
Attachment: PalmSprgsBus.pdf
School Police

22. SP1 Consider Acceptance of the Grant for the Replacement of Police Officers Bulletproof Vests
Attachment: Grant Award for Police Officers Vests.pdf
23. SP2 Consider Acceptance of the Grant for School Safety/Emergency Preparedness - Emergency Notification Service
Attachment: Grant Award for Emergency Notification Service.pdf
Program Management

24. Project Modification Chart - FYI Informational Chart ONLY
Attachment: PM Chart.pdf
25. PM1 Emerald Cove Middle School Project Modifications
Attachment: Emerald Cove MS CSR Analysis.pdf
Attachment: Emerald Cove MS Data Panel.pdf
Attachment: Emerald Cove MS Site Plan.pdf
Attachment: Emerald Cove MS Facility Summary.pdf
Attachment: Emerald Cove MS Budget History.pdf
Purchasing

26. P1 Approve the RFP 08C-003N for Professional Development Regarding Diversity and the Root Causes of Racism
Attachment: RFP 08C 003N Tabulation.pdf
Attachment: RFP 08C 003N Mailing List.pdf
Attachment: RFP 08C 003N.pdf
Purchasing/Construction

27. CP-1 Amend the CM Agreement for Pre K Classroom Additions
Attachment: Benoist Farms Exh Z Rev 3 1-29-08.pdf
Attachment: Benoist Farms Facility Summary.pdf
Attachment: Cholee Lake Data Panel.pdf
Attachment: Pre-K Royal ConcreteChecklist.pdf
Attachment: NO PPE ROYAL CONCRETE CONCEPTS.pdf
Attachment: PreK FP Model.pdf
Attachment: Benoist Farms Data Panel.pdf
Attachment: Cholee Lake ExhZ Rev 3 - 1-29-08.pdf
Attachment: Indian Pines Capacity Utilization.pdf
Attachment: Indian Pines EXH A PreK.pdf
Attachment: Indian Pines ExhZ Rev 3 - 1-29-08.pdf
Attachment: Indian Pines PreK Facility Summary.pdf
Attachment: Royal PreK Beneficial.pdf
Attachment: PreKRoyalAgreement.pdf
Attachment: Benoist Farms Capacity Utilization.pdf
Attachment: Cholee Lake Capacity Utilization Tables.pdf
Attachment: Cholee PreK Facility Summary.pdf
Attachment: Indian Pines Data Panel.pdf
Attachment: Cholee Lake EXH A PreK.pdf
Attachment: Benoist Farms Ex A Revised.pdf
Attachment: First Amendment Pre K Classroom Additions-Royal Concrete Concepts.pdf
Attachment: QACP1.doc
28. CP-2 Renewal of Continuing Contract for Civil Engineering
Attachment: GREENHORNE BENEFICIAL.pdf
Attachment: CIVIL DESIGN ORIG. EXECUTED AGREEMENT.pdf
Attachment: GREENHORNE ORIG. EXECUTED AGREEMENT.pdf
Attachment: RENEWAL OF CIVIL BOARD 2-21-07.pdf
Attachment: CIVIL DESIGN BENEFICIAL.pdf
Attachment: HELLER BENEFICIAL.pdf
Attachment: HELLER ORIG. EXECUTED AGREEMENT.pdf
Attachment: PPE Civil.pdf
Attachment: Greenhorne Checklist.pdf
Attachment: Heller Weaver Checklist.pdf
Attachment: Civil Design Checklist.pdf
Attachment: Civil Design Amendment.pdf
Attachment: Greenhorne Amendment.pdf
Attachment: HellerWeaver Amendment.pdf
29. CP-3 New and Renewal of Prequalifications
Attachment: Renew PreQual Feb08.pdf
Attachment: UpdatedListPreQualVendorsFeb08.pdf
Attachment: NewPreQualFeb08.pdf
Consultant Contracts

30. CC 1 Consultant Contract for Jimilynn Taylor
Attachment: Jimilynn Taylor Contract.pdf
Attachment: Jimilynn Taylor Beneficial Interest.pdf
Attachment: Jimilynn Taylor Previous Evaluation.pdf
Attachment: Jimilynn Taylor Legal Checklist.pdf
Attachment: Jimilynn Taylor Data Panel.pdf
31. CC 3 Consultant Contract for Glass Productions
Attachment: Glass Productions Contract.pdf
Attachment: Glass Productions Beneficial Interest.pdf
Attachment: Glass Productions Previous Evaluation.pdf
Attachment: Glass Productions Data Panel.pdf
Attachment: Glass Productions Legal Checklist.pdf
32. CC 5 Amendment 6 to Consultant Contract for Fish and Richardson
Attachment: Fish and Richardson Beneficial Interest.pdf
Attachment: Fish and Richardson Amendments and Contract.pdf
Attachment: Fish and Richardson Legal Checklist.pdf
Attachment: Fish and Richardson Previous Evaluations.pdf
Attachment: QACC5.doc
33. CC 6 Amendment No. 3 to Consultant Contract with Nason, Yeager, Gerson, White & Lioce, P.A.
Attachment: Nason Yeager Legal Checklist.pdf
Attachment: Nason Yeager Amendments and Contract.pdf
Attachment: Nason Yeager Previous Evaluation.pdf
Attachment: Nason Yeager Beneficial Interest.pdf
34. CC 8 Amendment 6 to Consultant Contract for Metaformers, Inc.
Attachment: Metaformers Amendments and Contract.pdf
Attachment: Metaformers Beneficial Interest.pdf
Attachment: Metaformers Legal Checklist.pdf
Attachment: Metaformers Previous Evaluation.pdf
Budget

35. B1 Budget Amendments
Attachment: December 2007 Amendments.pdf
Financial Management

36. FM1 Comprehensive Annual Financial Report
Attachment: 2007_CAFR.PDF
37. FM2 KPMG Management Letter for the Fiscal Year Ended June 30, 2007
Attachment: 2007 Management Letter.PDF
38. FM3 Signatories For School Internal Bank Account
Attachment: February 20, 2008.pdf
39. FM4 Conversion of interest rate modes for Certificates of Participation, Series 2003B.
Attachment: 2008-02-20 Exec Summary COPS 2003B.pdf
Attachment: Resolution 2003B Restructure SB.pdf

Naming of Schools
40. None

Student Government Report
41. Student Representative Kaitlin Fallon

Minutes: Invited all Board Members and the Superintendent to the last County Council Meeting which will be held on March 21st at Wellington High School.

Delegations\Individual Appearances
42. Elected Officials:
43. Delegations: Theo Harris
44. Agenda Item Speakers: Gary Mitten

Approval of Consent Agenda
45. Consent Agenda


Motions:
I recommend the Board approve the consent agenda as submitted.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Mark Hansen
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Commitee Reports
46. Audit Committee Report:

Minutes: Cindy Adair and Mr. Chiu presented the following report from the last Audit Committee Meeting:  review of the CAFR; the Management Letter; and the KPMG audit.
47. Construction Oversight and Review Committee (CORC) Report:

Minutes: Lou Doctor presented the following report from the last CORC Meeting:  two openings in membership; reviewed items on the Board Meeting this evening and on February 27th Special Meeting and shared the discussion of those items; sub-committee proposed changes to the CORC policy and recommended that the revised policy move forward through the approval process (which is legal review); sub-committee recommended an update to the architectural selection process that incorporated LEED considerations which was approved by CORC.
48. Finance Committee Report:

Minutes: LeAnne Evans presented the following report from the last Finance Committee Meeting:  Update on SBA and credit market discussion.
49. Superintendent's Report:

Minutes: 

The Superintendent presented his report on the following:  Recognized several Principals who recently received awards; F-CAT testing update; and introduced Mike Burke to provide a budget update.


Unfinished Business
50. RE1 03-Z Elementary School/LWDD Land Purchase
Attachment: Exhibit B.pdf
Attachment: Exhibit A.pdf
Attachment: Exhibit A-1.pdf
Attachment: Checklist.pdf

Motions:
I recommend the School Board approve the Real Estate Purchase of a +/-0.142 acre strip of land between Lake Worth Drainage District and the School Board of Palm Beach County for the New 03-Z Elementary School; and authorize the Chairman and the Superintendent to sign all necessary documents.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Debra Robinson
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye


Policy Review
51. None

Legal Review
52. None

Expulsions
53. None

New Business
Curriculum/Learning Support

54. CLS1-2008-2009 Instructional Materials Adoption and Program Budget
Attachment: Newly Adopted Materials 2008-2014.doc
Attachment: Summary Cost Sheet for FY09.xls
Attachment: FCAT SSS Data Panel-All Grades.pdf
Attachment: Technology Backup Information FY2008.doc
Attachment: QACLS1.doc

Motions:
I recommend that the School Board approve the list of instructional materials recommended for District adoption for the period indicated, and the 2008-2009 Instructional Materials Program budget of $15,472,713.- PASS
 
Vote Results
Motion: Sandra Richmond
Second: Paulette Burdick
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Personnel

55. PD2 - Personnel Addendum
Attachment: February 20 Addendum.pdf

Motions:
I recommend the Board approve the Personnel Addendum as submitted.- PASS
 
Vote Results
Motion: Paulette Burdick
Second: Sandra Richmond
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Purchasing/Construction

56. CP-4 Approve 90 Day Extension and Additional Expenditure for Relocatable Modular Classroom and Non-Instructional Buildings
Attachment: AMENDMENT-90 DAY EXT 03C-005 Royal Concrete.pdf
Attachment: Relocatable Modular Checklist.pdf
Attachment: RoyalExeAgreement03C005.pdf
Attachment: QACP4.doc
Attachment: Royal Beneficial Relocatables.pdf
Minutes: For the Record:  The Superintendent recommended the original recommendation submitted to the Board be modified and without objection by the Board such request was granted.  The recommendation stated in the Minutes and voted on by the Board is the revised recommendation.

Motions:
I recommend that the School Board approve a 90 day extension and for the term contract for Relocatable Modular Classroom and Non-Instructional Buildings, with Royal Concrete Concepts for the period March 13, 2008 through June 11, 2008. - PASS
 
Vote Results
Motion: Paulette Burdick
Second: Debra Robinson
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Leasing Corporation

57. LC1 Leasing Corp - Conversion of interest rate modes for Certificates of Participation, Series 2003B.
Attachment: Resolution 2003B Restructure LC.pdf

Motions:
I recommend the Palm Beach School Board Leasing Corp adopt a resolution authorizing the conversion of interest rates modes with respect to the $124,295,000 aggregate principal amount of Certificates of Participation, Series 2003B and authorize execution of related documents. - PASS
 
Vote Results
Motion: Sandra Richmond
Second: Mark Hansen
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

Consultant Contracts

58. CC 2 Consultant Contract for Page Turner Adventures
Attachment: Page Turner Adventures Legal Checklist.pdf
Attachment: Page Turner Adventures Contract.pdf
Attachment: Page Turner Adventures Beneficial Interest.pdf
Attachment: Page Turner Adventures Previous Evaluation.pdf
Attachment: Page Turner Adventures Data Panel.pdf
Attachment: Last Three Years by FCAT Science Levels - Elementary.pdf
Attachment: Last Three Years by FCAT Science Levels - Manatee Community Elementary.pdf
Attachment: QACC2.doc
Attachment: Last Three Years by FCAT Writing Levels - Elementary.pdf
Attachment: Last Three Years by FCAT Writing Levels - Manatee Community Elementary.pdf

Motions:
I recommend award of the consultant contract with Page Turner Adventures for $1,200 on March 3, 2008 and authorize the Superintendent and Board Chairman to sign all needed documents. - PASS
 
Vote Results
Motion: Sandra Richmond
Second: Mark Hansen
Monroe Benaim- Aye
Paulette Burdick- Nay
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Nay
Sandra Richmond- Aye
Debra Robinson- Aye

59. CC 4 Consultant Contract for The Flippen Group, LLC
Attachment: Flippen Group Legal Checklist.pdf
Attachment: Flippen Group Contract.pdf
Attachment: Flippen Group Beneficial Interest.pdf
Attachment: Flippen Group Data Panels.pdf
Attachment: Flippen Group Previous Evaluation.pdf

Motions:
I recommend award of the consultant contract with The Flippen Group, LLC for $19,000 effective February 28, 2008 through September 30, 2008 and authorize the Superintendent and Board Chairman to sign all needed documents. - PASS
 
Vote Results
Motion: Sandra Richmond
Second: Mark Hansen
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Aye
Debra Robinson- Aye

60. CC 7 Amendment No. 1 to Consultant Contract with Edwards, Angell Palmer & Dodge, LLP
Attachment: Edwards and Angell Legal Checklist.pdf
Attachment: Edwards and Angell Previous Evaluation.pdf
Attachment: Edwards and Angell Beneficial Interest.pdf
Attachment: Edwards Angell Amendment and Contract.pdf

Motions:
I recommend award of the Amendment for the consultant contract with the Law Firm of Edwards Angell Palmer & Dodge, LLP. for $75,000.00, through December 31, 2008, and authorize the Superintendent and Board Chairman to sign all needed documents. - PASS
 
Vote Results
Motion: Carrie Hill
Second: Paulette Burdick
Monroe Benaim- Aye
Paulette Burdick- Aye
Bill Graham- Aye
Mark Hansen- Aye
Carrie Hill- Aye
Sandra Richmond- Nay
Debra Robinson- Aye


Non-Agenda Speakers
61. Time Certain of 7:00 p.m.

Minutes: The following non-agenda speakers addressed the Board:  Curtis Sherrod; Jan Porter; Sharon Miller; David Mendelson; Pastor Sandra White; Rev. Emily Denmark-McGee; Dr. Marsha Fishbane.

Board Discussion Item
62. Cost of Programs - Robinson

Minutes: 

Dr. Robinson suggested that the District do away with all of the programs as we become dependent on them.  She also noted that the cost of the programs should be evaluated and turned back into the district.

Dr. Johnson reviewed the concept of career academies and their success rate.  Dr. Johnson added that a spreadsheet could be compiled with programs and costs to reallocate.

Dr. Robinson stated that she did not consider career academies a program and gave examples of programs which she is referring to which could be done in-house.

63. Drama Classes at Santaluces High School - Richmond

Minutes: Dr. Richmond attended "You're a Good Man, Charlie Brown" which was presented by the Santaluces High School Drama Department and she wanted to acknowledge the students and staff involved in this exciting production.
64. Federal Relations Network Conference - Richmond

Minutes: Dr. Richmond provided an update from the Federal Relations Network Conference and thanked Vern Crawford for his hard work.

Adjourn
65. 7:30 p.m.






Secretary

Chair